REQUEST FOR PROPOSAL

MNX050266

ARCHITECTURAL SERVICES FOR A RESTAURANT /

CATERING HALL DESIGN AT THE SEASIDE PARK

CASINO BATH HOUSE

CITY OF BRIDGEPORT

DEPARTMENT OF PUBLIC PURCHASES

999 BROAD STREET

BRIDGEPORT CT 06604

Submission Deadline:

Tuesday, June 2, 2026 by 2:00 pm

Table Of Contents

1. Introduction

2. Scope of Services

3. Submission Instructions

4. Evaluations

5. Evaluation Criteria

6. Selection Process

7. Terms and Conditions

8. Required Response Format

9. Vendor Questionnaire & Submission

Attachments:

A - Professional Services Agreement (PSA) with Insurance Rider 04092024

1. Introduction

The City of Bridgeport seeks proposals for Architectural Services for a Restaurant /

Catering Hall Design at the Seaside Park Casino Bath House.

The requirements of this project are outlined in greater detail under Scope of Services.

The selected awardee must meet all municipal, State and Federal practices and requirements.

1.1. Statement of Purpose

The Department of Public Facilities is charged with the responsibility of administering

Construction Projects for the City of Bridgeport on behalf of the Mayor's Office. The department must comply with procuring professional services in conformance with (i) Municipal Ordinance

Section 3.08.070 "Purchasing Procedure" (ii) the "Official Policy Concerning Quality Based

Selection Processes'\ and State statutes, including but not limited to Public Act 08-169, Section

17. The Selection Committee (described below) will utilize the Evaluator's Guide for QBS

Selection Processes in its deliberations.

This solicitation is being conducted specifically to identify the most appropriately qualified

Firm to provide the Architectural Services for a Restaurant / Catering Hall Design at the Seaside

Park Casino Bath House project through issuance of this Request for Proposal (RFP).

2. Scope of Services

2.1. Scope of Services and Requirements

1. The firm selected will be expected to perform all the normal duties associated with providing architectural and engineering services outlined in the Specification attached, including but not limited to analysis and design of:

a. Retrofitting building for restaurant and catering hall use.

b. Inspection of structural systems. (Already Completed and will be supplied to the awarded firm)

2. The firm will be required to submit complete plans and specifications suitable for construction and for providing services during construction. Services listed below should be included in scope and are meant to clarify the Sample Form of Professional Services included in the RFP as

Attachment A:

Pre-Design:

▪ Establish Design Schedule

▪ Existing Conditions Survey (Field investigation performed)

▪ Hazardous Material Survey as required by DAS Office (including ACM& PCB)

▪ Attend PREP Meeting at Public Facilities Department

Design Phase/Construction Documents:

▪ Construction Documents: Plans & Specifications

▪ Distribute two (2) electronic copies and. two (2) hard copies of all design documents to Owner'

▪ Review & Comment on Owner IPM’s cost estimate

▪ Develop Bid Alternates and provide Value Engineering Design to bring the project to be within budget (if required)

▪ Presentation of Construction Documents to Selection Committee

▪ Assist owner in Third Party review (if required)

▪ Prepare Construction Documents for Building Permit

▪ Prepare SCG forms for SCG's Plan Completion Test (PCT) meeting

▪ Attend PCT and amend documents as requested by SCG to obtain SCG's approval to bid out the project.

Bid/Negotiating

▪ Attend pre-bid conference

▪ Prepare Addendum (if required)

▪ Submit Addendum to BSF (if required)

▪ Attend and assist in Scope Review with Low Bidder(s)

2.2. Response to Request for Proposal

Firms wishing to respond to this RFP may contact only the staff person identified herein.

NO DIRECT OR INDIRECT CONTACT WITH SELECTION PANEL MEMBERS IS

ALLOWED AND ANY SUCH CONTACT WILL BE GROUNDS FOR IMMEDIATE

REJECTION OF A FIRM'S QUALIFICATIONS AND OTHER REMEDIES.

2.3. Pricing

All pricing must be valid for no less than one hundred and twenty (120) days from the RFP opening date. Services and materials for this project are exempt from State of Connecticut sales tax.

3. Submission Instructions

3.1. Submission Instructions

All submissions must be submitted via the procurement portal.

Special Submission Circumstances: The procurement portal, OpenGov, is the electronic bid submission process of choice for City of Bridgeport purchases. In the event, a bidder is unable to submit electronically through the city’s procurement portal, bids can be submitted, by mail, as outlined below. Non-electronic submissions are accepted on an exception only basis.

3.2. Contacting the City of Bridgeport

The exclusive means by which all prospective respondents may obtain RFQ packages, direct inquires, request and receive addenda and supplemental information, and submit proposals shall be through the City of Bridgeport’s bidding platform.

The City of Bridgeport has made it possible for vendors to view our solicitations, download bid packages and ask questions, free of charge.

Instructions to do so are as follows:

1. Go to the procurement portal, OpenGov https://procurement.opengov.com/portal/bridgeportct

2. Click on any bid you see. It will take you to that bid’s page.

3. On the right-hand side of the page, click on Register now for free!

4. After you register, you'll be able to view/download or ask questions on any bid you have interest in.

If you have any trouble registering, please contact OpenGov using the chat feature or send an email to procurement-support@opengov.com

General Information: All inquiries regarding this bid must be presented in writing and may be posted directly on the procurement portal, OpenGov. All answers will be published in the form of addenda on the procurement portal.

Addenda Notification: Respondents are required to register on OpenGov. Once the respondent has completed registration, they will receive addenda notifications in their email. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda.

Late Submissions: The City of Bridgeport will not assume responsibility if a submission is misdirected, or its delivery is delayed. The city will not accept late submission. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal System or any other delivery service.

3.3. Electronic Submission Instructions

THIS METHOD IS PREFERRED.

The City of Bridgeport is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

https://procurement.opengov.com/portal/bridgeportct mailto:procurement-support@opengov.com https://procurement.opengov.com/signup

Once you have completed account registration, browse back to this page, click on "Submit

Response", and follow the instructions to submit the electronic bid.

Submissions are encouraged to be made electronically through the OpenGov site at https://procurement.opengov.com/portal/bridgeportct no later than 2:00 pm on Tuesday, June 2, 2026.

3.4. Paper Submission Instructions (Special Submission Circumstances Only)

Submissions may also be made as follows:

SEALED ONE (1) ORIGINAL AND ONE (1) ELECTRONIC VIA THUMBDRIVE MUST BE

SUBMITTED.

Proposal Submission: Sealed submissions must be received and time-stamped by the

Department of Public Purchases prior to RFP closing time. No submission received after closing time will be considered. The opening will be in the City of Bridgeport Department of Public

Purchases’ Conference Room. To ensure proper handling and avoid misdirected delivery, please mark your RFP envelope as follows:

MNX050266 Architectural Services for a Restaurant / Catering Hall Design at the Seaside Park

Casino Bath House

If your envelope is not marked accordingly, the City will not assume responsibility for late delivery or deliver to the incorrect location.

Mail your submissions to:

Caroline Sanchez City of Bridgeport Department of Public Purchases 2nd floor, 999 Broad Street Bridgeport, CT 06604

RFP submissions are due:

Tuesday, June 2, 2026 at 2:00 pm Eastern Standard Time (EST)

Late Submissions: The City of Bridgeport will not assume responsibility if a submission is misdirected, or its delivery is delayed. The city will not accept late submission. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal System or any other delivery service.

NOTE: IF THE MARGARET E. MORTON GOVERNMENT CENTER, 999 BROAD

STREET BRIDGEPORT, CT IS CLOSED FOR ANY UNFORESEEN EVENT, BIDS

WILL BE DUE AT THE SAME TIME ON THE NEXT BUSINESS DAY THAT THE

MARGARET E. MORTON GOVERNMENT CENTER IS OPEN.

https://procurement.opengov.com/portal/bridgeportct

3.5. Submission Compliance

Certificates of Insurance: Certificates of insurance will be required from the awarded contractor prior to the commencement of any work and shall be furnished to the Department of

Public Purchases, Margaret E. Morton Government Center, Second Floor, 999 Broad Street, Bridgeport, Connecticut 06604 and must be shown to the City of Bridgeport as an additional insured with thirty (30) days’ notice for cancellation or non-renewal of policy. A copy of the endorsement will also be required for this project.

No Conflicts / Disclosure: The awarded contractor must accurately complete and submit the No

Conflicts/Disclosure Form when it receives a Notice of Intent to Award. Failure to submit the No

Conflicts within three (3) business days of receipt of the Notice of Intent may result in the loss of the award.

Addendums: All bidders shall check the procurement portal regularly to see if any addendums are issued.

Contract Award Requirements: The contract award will require that the successful will require that the successful vendor have a valid SAM, DUNS, CT, and Federal Tax ID numbers prior to commencing work.

3.6. Reservation of Rights

This solicitation is for a “Request for Proposal (RFP) only”. This request for proposal is not to be construed as a specific proposal or an offer to buy any products or services. Notwithstanding anything else herein to the contrary, the City expressly reserves all rights in its sole discretion and in the best interests of the City at any time prior to the selection of a preferred respondent and purchase order to:

Proposal Rejection: The City of Bridgeport reserves the right to reject any and all proposals in whole or in part or to accept any proposal, in its sole discretion if doing so deemed to be in the best interest of the City of Bridgeport. This includes the right to reject any or all bids or to decline to make an award. Further, the City of Bridgeport reserves the right to make an award to more than one firm or make awards not based solely on evaluation criteria when time is of the essence.

Tax Delinquency: The City of Bridgeport reserves the right to ensure bidders are not delinquent on any City real estate and personal property taxes, ate the time of bid opening.

Expenses: The City shall not be responsible for and/or shall not pay any costs associated with the preparation, submission, or presentation of any submission, or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process

Information and Materials: Any information or materials submitted to this RFP shall become the property of the City of Bridgeport and will not be returned. All submitted materials will be available for public review.

Tax Delinquency: The City of Bridgeport reserves the right to ensure bidders are not delinquent on any City real estate and personal property taxes, ate the time of bid opening.

Purchase Order: No work of deliveries shall be performed under the contract award until a

Purchase Order has been issued by the Purchasing Department.

Contract Award: The City of Bridgeport reserves the right to award a purchase order to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the

City of Bridgeport factors such as cost, lead time, equipment, availability and other factors specified in this solicitation may be considered.

Proposal Dates: The City of Bridgeport reserves the right to modify any dates other terms of the

RFP upon posting notice. Please keep in mind dates are estimates only and are subject to change.

Liability: The City of Bridgeport is not liable to any Respondent for damages of any type, however arising.

Title: Vendors are prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the ultimate contract award or its rights, title or interest therein or its power to execute such agreement to any other person, company or corporation without the prior consent and approval in writing by the City.

Taxes: Bidders should not include any taxes in their quotation for which the city is not liable. The City of Bridgeport will issue tax-exempt certificates covering the work upon request.

4. Evaluations

Selection of the successful proposal will be based upon submission of proposals meeting the evaluation criteria shown in the Evaluation Criteria Section. Proposal evaluations will be based on a points scale, using the Evaluation Criteria listed.

As part of the evaluation process, the City may ask questions of a clarifying nature from Offerors as required. The City may also request an oral presentation to explain the proposal and answer questions.

The City Reserves the right to cancel this RFP at any time or reject an or all proposals received as a result of this RFP if it is in the best interest of the City. The City reserves the right to waive any informality in any proposal.

Any selection made may be made subject to the approval of the Board of Public Purchases, Parks, and Bridgeport City Council.

1. Specialized Experience and Technical Competence (40%): The respondent must demonstrate experience in the following areas, each of which will be evaluated and scored separately: (a) Designing and providing construction administration of restaurant projects, (b)

Developing complete and accurate construction contract documents including plans and specifications; (c) Providing quality designs based on evaluation of the firm's quality management plan. (d) Adhering to project budgets and schedules; and (e) Include services related to the investigation of materials to be removed for Asbestos Containing Materials (ACM)

(f) Satisfactory completion of prior City of Bridgeport projects, if any.

2. Professional Qualifications of Staff and Consultants (35%): The respondent should demonstrate that it has registered professional personnel in the key disciplines including, but not limited to, Architect, Project Manager and Structural Engineer. Proof of compliance ·with ownership requirements per CGS 20-288 through 20-310 must be included, the evaluation will consider, training, including LEED certification, registration, overall and relevant experience, and longevity with the firm. Some professional services may be provided on a subcontracted basis.

3. Capacity of the Firm (15%): The evaluation will consider the firm's experience with similar-size projects and available capacity of key disciplines required to perform the work within the requited time frames established.

4. Knowledge of the Locality (10%): The firm should have considerable and demonstrable experience with all State and City regulatory agencies of the type having jurisdiction over this project including the Department of Administrative Services.

5. Evaluation Criteria

Proposals will be evaluated utilizing an evaluation matrix based on a City Selection Committee’s project specific or weighted criterion.

Any selection made may be made subject to the approval of the Board of Public Purchases, Parks, and Bridgeport City Council.

Typical decision criteria are listed in the chart below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Specialized Experience and Technical

Competence

The respondent must demonstrate experience in the following areas, each of which will be evaluated and scored separately: (a) Designing and providing construction administration of restaurant projects, (b) Developing complete and accurate construction contract documents including plans and specifications; (c)

Providing quality designs based on evaluation of the firm's quality management plan. (d)

Adhering to project budgets and schedules; and

(e) Include services related to the investigation of materials to be removed for Asbestos

Containing Materials (ACM). (f) Satisfactory completion of prior City of Bridgeport projects, if any.

Points Based 40 (40% of Total)

2. Professional Qualifications of Staff and

Consultants

The respondent should demonstrate that it has registered professional personnel in the key disciplines including, but not limited to, Architect, Project Manager and Structural

Engineer. Proof of compliance ·with ownership requirements per CGS 20-288 through 20-310 must be included, the evaluation will consider, training, including LEED certification, registration, overall and relevant experience, and longevity with the firm. Some professional services may be provided on a subcontracted basis.

Points Based 35 (35% of Total)

3. Capacity of the Firm

The evaluation will consider the firm's experience with similar-size projects and available capacity of key disciplines required to perform the work within the requited time frames established

Points Based 15 (15% of Total)

4. Knowledge of the Locality

The film should. have considerable and demonstrable experience with all State and City regulatory agencies of the type having jurisdiction over this project including the

Department of Administrative Services.

Points Based 10 (10% of Total)

6. Selection Process

The City Selection Committee will review the responses to compliance with the required documentation to determine responsiveness.

The City Selection Committee, comprised of key internal stakeholders, will review and evaluate proposals, and score them and rank the responses on a 100-point scale. Upon completion of the evaluation and scoring, the City Selection Committee may conduct post-evaluation interviews with the most qualified suppliers prior to a final decision. The City of Bridgeport reserves the right to reject any or all submissions and cancel this Request For Proposal (RFP), without liability.

A. SELECTION PROCESS. Program Management staff, along with representatives from the

City's Purchasing Department will review the responses for compliance with the required documentation to determine responsiveness and to grant additional time to firms for missing or incomplete items (if required) as explained above.

The responsive submittals will then be evaluated by the Selection Committee based on the responses to specifics outlined in this RFP, including but not limited to the following criteria set forth in Public Law 08-169:

• Experience with work of similar size and scope as required for the order or contract

• Organizational and team structure for the order or contract

• Past performance data, including but not limited to:

o Adherence to project schedules o Adherence to project budgets o Number of change orders for projects

• Approach to the work required for the contract.

• Documented contract oversight capabilities.

• Other criteria specific to the project

The Selection Committee will then create a list of up to four (4) firms and may conduct interviews of such firms. The Selection Committee will use the initial rating and ranking of qualifications the interview results and the cost proposals to arrive at a final selection. Public

Law 08-169 requires the Selection Committee to make an award"... from a pool of not more than the four most responsible qualified proposers." The "most responsible qualified proposer" is the proposer... who is qualified by the awarding authority when considering price and the factors necessary for faithful performance of the work based on the criteria and scope of work included in the request for proposals." ·

The Selection Committee will submit its recommendation to the Mayor's Office. The final selection will be made by a vote of the Selection Committee members.

B. RIGHT TO REJECT SUBMISSIONS. The City of Bridgeport at any time prior to the selection of a firm reject any, and all proposals and cancel this RFP, without liability therefore, when doing so is deemed to be in the City's best interests. Further, regardless of the number and quality of proposals submitted, the City shall under no circumstances be responsible for any firm's cost, risk and expenses. The City accepts no responsibility for the return of successful or unsuccessful proposals. This RFP in no way obligates the City to select a firm.

C. SELECTION COMMITTEE. The qualifications will be reviewed by the Selection

Committee comprised of the following members:

Director of Government Operations, or his designee

Director of Public Facilities, or his designee

Director of Engineering, or his designee

Director of Construction Management, or his designee

Mayor, or his designee

The Selection Committee will use the Evaluator's Guide for QBS Processes and will employ the foregoing evaluation criteria in reviewing all qualifications in order to develop a recommendation.

7. Terms and Conditions

7.1. Terms and Conditions

All City of Bridgeport contract terms, conditions, and requirements apply. Contractual terms and conditions are included in Attachment A of this RFP.

7.2. Payment Terms

Payment terms are Net 45 days following receipt of correct invoice.

7.3. Warranty and Support

The Contractor warrants that the services provided will conform to the requirement of this agreement and will be performed in a timely, efficient, and professional manner. All Contractor personnel assigned to perform Services shall have the necessary skills, training, and all applicable licenses/certifications. Contractor is obligated to rectify any defects or deficiencies discovered during the warranty period. The services warranty shall survive for a period of twelve

(12) months after the date when services are completed.

7.4. Openness of Procurement Process

Written responses, other discussions, correspondence, and all other pertinent records shall be handled as public records in compliance with State and Federal open records statutes and regulations.

7.5. Errors and Omissions

Once a response is submitted, the City of Bridgeport may consider requests by any contractor to correct errors or omissions but shall retain sole discretionary authority to determine the outcome of such a request.

7.6. Collusion

By offering a response to this RFP the suppler certifies that no attempt has been made or will be made by the consultant to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. All persons interested in this project, principal or principals being named therein, and no other person have an interest in this project or in the

Agreement which they may participate in. No person or agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting legitimate employees or established commercial agencies maintained by the consultant for the purpose of doing business. All firms interested in this project (including the firm's employees, representatives, agents, lobbyists attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the evaluation panel and other administrative staff. The policy is intended to create a level playing field for all potential firms; assure that contract decisions are made in public and to protect the integrity of the selection process.

7.7. Suspension and Debarment

The City will not participate in contracts with parties that have been debarred, suspended or excluded from Federal assistance programs per 2 CFR part 180 and part 1532 and 40 CFR part

31.35. Further, the respondent is required to verify that the respondent, or its principals, as defined at 49 CFR 19.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.40 and 29.945.

The respondent is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it participates in.

By signing and submitting its bid or proposal, the respondent or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City if it is later determined that the respondent or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The respondent or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The respondent or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

7.8. Contract & Insurance Requirements

The attached Professional Services Agreement with insurance rider will govern the successful vendor's engagement.

Any proposed modification to the agreement must be submitted with a proposal package. Note that proposed modifications may be taken into account when determining the best interest of the

City during the evaluation process. The decision to accept any modifications will be at the sole discretion of the City.

7.9. City of Bridgeport Reservation of Rights

This solicitation is for a “Request for Proposal (RFP) only”. This Request For Proposals is not to be construed as a specific proposal or an offer to buy any products or services. Notwithstanding anything else herein to the contrary, the City expressly reserves all rights in its sole discretion and in the best interests of the City at any time prior to the selection of a preferred respondent and participating in a final contract, without any liability therefore, to:

• Modify any dates or other terms of the RFP upon posting notice,

• Waive any informality or non-material deficiencies in submissions,

• The consultant misstates or conceals any material fact in the proposal,

• Reject any and/or all proposals,

• Withdraw the RFP,

• Decline to select qualified vendors from the respondents to the RFP,

• Select one, more than one, or no respondents

• Not liable to any Respondent for damages of any type however arising.

7.10. Conflict of Interest

The proposer certifies that to the best to their knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly or indirectly, in the purchase of the foods or services specified in this Request for Proposal.

Proposers are required to complete and answer the No Conflict form located in the Vendor

Questionnaire & Submission section.

7.11. City Exempt from Certain Taxes

The City is exempt from certain Connecticut sales taxes under Title 12, Chapter 219 of the

Connecticut General Statues, as amended from time to time. Services and materials for this project are exempt from State of Connecticut sales tax.

8. Required Response Format

8.1. Executive Summary & Statement of Qualification

The executive summary should include an introduction, a summary of the proposal, an understanding of requirements, and the value proposition.

8.2. Company Profile, Licenses & Key Personnel

A company overview should be provided, along with experience and expertise, certifications and accreditations, and key personnel assigned to the project including resumes. All personnel in responsible charge of the project will be required to process and maintain valid professional licenses and certifications for the State of Connecticut.

8.3. Federal GSA Form 330

An updated copy of Federal GSA Form 330.

Standard Form 330 - Architect-Engineer Qualifications

Utilizing the Federal GSA form 330 provides a representative list of recently designed and similar projects which your firm has performed, and includes the following information:

https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf

1. Name of client

2. Type of restaurants designed

3. Dates of services

4. Your firm's engagement team

8.4. References

Respondents must provide a minimum of three (3) professional references. References should include names, titles, addresses, and telephone numbers. References should ideally be from recent clients within the past three (3) years and involve services similar to those described in this RFP. Respondents should provide sufficient information to describe the services performed and deliverables provided.

8.5. Fee Proposal

Respondents shall provide cost breakdown per phase and a schedule of hourly rates for personnel who may be assigned to work under this contract. Rates should include all overhead and administrative costs.

9. Vendor Questionnaire & Submission

1. Respondent's Proposal*

Upload technical proposal here.

*Response required

2. Federal GSA Form 330 | Arcgutect-Engineer Qualifications*

Please download the below documents, complete, and upload.

• SF330-21a.pdf

*Response required

3. No Conflicts/Disclosure Form *(Signed and notarized)**

Every business or individual that is issued a notice of intent to award pursuant to the city’s purchasing ordinance (section 3.08.070, as amended), must fully and accurately complete this disclosure form. If there is insufficient space for any answer, attach additional sheets.

*Response required

4. Supplemental Information (optional)

Firms to submit supplemental documentation and information with their proposals to display their qualifications, offerings, and special terms.

https://government-project.s3.us-west-2.amazonaws.com/261597/f8b00b7d-59c1-4a64-af08-cce5750dc115_SF330-21a.pdf