Request for Proposal Page 1 (Rev. 2/1/2021)

Request for Qualifications Number 2027017

Spartanburg County, South Carolina

Sealed Qualification Packages must be delivered to the Office of Purchasing, Office address below, or mailed to the mailing address below. Facsimile and other electronic forms of Qualification Packages will not be accepted. All sealed Qualification Packages must be received before 11:00am, EST., September 17, 2026, and then will be publicly opened. Sealed Qualification Packages are subject to the conditions and all provisions set forth herein and attached. All qualified Proposers are invited to submit Qualification Packages to Spartanburg County for the following:

SPARTANBURG COUNTY

ARCHITECTURAL / ENGINEERING SERVICES FOR A NEW

DETENTION POD ADDITION

Description of Project: Spartanburg County seeks a qualified Architectural/Engineering firm, or team of firms, for the design and construction administration of a new Detention Pod Addition at the Spartanburg County Detention Facility located at 950 California Avenue in Spartanburg, SC.

A Non-Mandatory Pre-Submittal Meeting will be held September 8, 2026, at 11:00am at the Spartanburg County Detention Facility located at 950 California Avenue, Spartanburg, SC 29306.

Submit: Ten (10) original copies of the Qualification Statement Package must be received before 11:00am, EST., September 17, 2026.

Address To: Spartanburg County Government

Purchasing Department Room 1220 Attention: Gina Bennett, Procurement Manager

Mailing Address: P.O. Box 5666 Spartanburg, South Carolina 29304

Office Address: 366 North Church Street Room1220

Spartanburg, South Carolina 29303

Mark Envelope: Outside of sealed Proposal envelope must be marked:

RFQ # 2027017 “SPARTANBURG COUNTY ARCHITECTURAL /

ENGINEERING SERVICES FOR A NEW DETENTION POD

ADDITION” followed by your firm name and address.

Deadline Enforced Qualification Packages or withdrawal requests, received by the Purchasing Department after the time and date set for receipt of Qualification Packages, are late and WILL NOT be accepted. Late Qualification Packages are void and will be returned unopened to the Proposer, regardless of when they were mailed or delivered. It is the Proposer’s responsibility to ensure timely receipt by the Purchasing Department of a Qualification Package.

Request for Proposal Page 2 (Rev. 2/1/2021)

Qualification Package Submittal Documents Checklist:

Items must be provided, in the order listed, as a Qualification Package, or Qualification Package may be disqualified. Provide ten original copies of ALL submittal documents.

All fifteen (15) Qualification Package submittal documents must be included with the Qualification Package, or Qualification Package may be disqualified.

1. Qualification Package for RFQ # 2027017 - (Exhibit B)

2. Corporate / Company Resolution (check box on Exhibit B – if applicable, See Sample

Exhibit C)

3. Proposer Information:

a. Proposer shall provide list of locations and total number of employees.

b. Type of Organization (Check the applicable box):

□ Sole Proprietorship

□ Partnership

□ Corporate entity (not tax-exempt)

□ Corporate entity (tax-exempt)

□ Government entity (Federal, State or Local)

□ Other _____________________________

4. Proposer’s Fraud Acknowledgment Form - (Exhibit E)

5. Drug Free Workplace Act Statement – (Exhibit F)

6. Good Faith Effort Document (Exhibit G)

7. Self-Performance Affidavit (Exhibit H)

8. Certificate of Insurance – (Exhibit I, contains an example)

9. Existence of Subconsultants Form – (Exhibit J)

10. Experience/ References – (Exhibit K)

11. Proposer must be registered with County [Proposer must complete or update Vender

Registration Form and W-9] – (Exhibits L & M)

12. Worker’s Compensation Statement of Independent Contractor – (Exhibit N)

13. Spartanburg County Professional Services Contract – (Exhibit O)

14. Standard Form (SF) 330 Part I and II

15. Letter of Interest

Request for Proposal Page 3 (Rev. 2/1/2021)

General Terms and Conditions

Term of Qualification Package: Any Qualification Package submitted as a result of this Request for Qualifications (RFQ) shall be binding on the Proposer for sixty (60) calendar days following the specified opening date. Any Qualification Package for which the Proposer specifies a shorter acceptance period will be rejected. At the end of the sixty (60) calendar day period, Qualification Packages may be withdrawn by submitting a written request to the Procurement Manager. The written request to withdraw the Qualification Package must be received, regardless of when it was mailed, by the Procurement Manager within five (5) calendar days after expiration of the sixty (60) calendar day period, or the Qualification Package shall remain in effect until an award is made or the RFQ is cancelled.

Every effort has been made to ensure that all information needed is included in this document. If the Proposer finds that they cannot complete its response without additional information, it may submit written questions or requests for clarification to the County Purchasing Department at the addresses listed on page 1 or submit questions by email to Gina Bennett, Procurement Manager, at gpbennett@spartanburgcounty.gov. Written questions shall be submitted at least five (5) calendar days prior to Qualification Package submission date. Questions submitted after this date will be rejected as not timely. Where the Proposer fails to seek clarification, the County’s interpretation shall control. The Proposer agrees it will not make any claim for, or have right to withdraw its Qualification Package because of any misunderstanding or lack of information.

Qualification Packages are not to have any exclusions. Exclusions will come from Spartanburg County in the form of an addendum. Any qualification packages received with exclusions will not be accepted.

Proposers are specifically directed NOT to contact any other County personnel for meetings, conferences, or technical discussions related to this RFQ. Failure to follow this requirement may be grounds for rejection of the Qualification Package.

The County will not be responsible for or bound by any oral instructions made by an employee(s) of the County in regard to this RFQ.

Any statements made by an employee(s) of the County, which may materially change any portion of the RFQ, shall not be relied upon unless they are issued as written addendum to the RFQ.

A Proposal received by Spartanburg County is considered a public document under provisions of the South Carolina Freedom of Information Act (FOIA) unless it contains information that may clearly be considered accepted and excluded from disclosure according to State statute.

Offeror(s) shall visibly mark as “Confidential” each part of their proposals which they consider proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South Carolina – the Freedom of Information Act (FOIA). The “Confidential” mark should be in bold font of at least 12-point type, in the upper right hand corner of each page. If any part is designated as “Confidential,” there must be attached to that part an explanation of how the information fits within one or more categories listed in Section 30-4-40. The County reserves the right to determine whether this may be brought against the County or its agent for its determination in this regard. MARKING YOUR ENTIRE PROPOSAL

CONFIDENTIAL/PROPRIETARY IS NOT IN CONFORMANCE WITH THE SOUTH

CAROLINA FREEDOM OF INFORMATION ACT ABSENT EXPLANATION

PROVIDING AN EXEMPTION UNDER SECTION 30-4-40.

Request for Proposal Page 4 (Rev. 2/1/2021)

Purchasing Regulations: This solicitation is subject to the provisions of the Spartanburg County Procurement Ordinance and any revisions thereto. A copy of the Purchasing Ordinance may be obtained from the County’s webpage (www.spartanburgcounty.org) or from the Purchasing Department (864) 596-2519. Spartanburg County reserves the right to negotiate and contract with any individual firm deemed suitable to provide the services required.

Applicable Laws and Compliance: This RFQ and any qualification package submitted in response thereto shall be governed in all respects by the laws of the State of South Carolina. The Proposer shall comply with applicable Federal, State, and local laws and regulations. By submitting this Qualification Package, the Proposer certifies it is currently and will remain in compliance with:

The Federal Civil Rights Act of 1964, as amended;

The Federal Immigration Reform and Control Act of 1986;

The Americans with Disabilities Act

Proposer is responsible for securing all required business licenses and permits. If requested, Proposer will furnish a copy to the County.

Public Record: Upon award, or Protest, copies of the Qualification Packages will be made available for public inspection, under the supervision of County Purchasing Department staff, from 8:30 a.m. until 5:00 p.m., Monday through Friday, at 366 N. Church Street, Room 1220 Spartanburg, South Carolina.

Debarment Status: By submitting a Qualification Package, Proposers assert that they are not currently debarred from proposing on contracts by any agency of the State of South Carolina, nor are they an agency of any person or entity currently debarred from submitting Proposals on contracts by an agency of the State of South Carolina.

Proposer Responsibility: The Proposer must assume that any purchase, responsibility, insurance, and action or activity which is necessary for the satisfactory operation of the services requested in this RFQ, but which is not specifically designated as a Spartanburg County responsibility, is a responsibility of the Proposer’s operation, and the Proposer must include these in the response to this RFQ.

Disclosure of Conflicts of Interest or Unfair Competitive Advantage: Proposer warrants and represent that Qualification Package identifies and explains any unfair competitive advantage Proposer may have in competing for the proposed contract and any actual or potential conflicts of interest that may arise from participation in this competition or receipt of an award. The two underlying principles are (a) preventing the existence of conflicting roles that might bias a contractor’s judgment, and (b) preventing an unfair competitive advantage. If Proposer has an unfair competitive advantage or a conflict of interest, the County may withhold award. Before withholding award on these grounds, a Proposer will be notified of the concerns and provided a reasonable opportunity to respond. Efforts to avoid or mitigate such concerns, including restrictions on future activities, may be considered.

Proposer Qualification: The Spartanburg County Government may make such reasonable investigations, including inspections of the Proposer’s physical plant, as deemed proper and necessary to determine the ability of the Proposer to perform stipulated contract work and the

Request for Proposal Page 5 (Rev. 2/1/2021)

Proposer shall furnish the Spartanburg County Government all such information and data for this purpose as may be requested.

Project Schedule: Based on the days to complete listed on the Qualification Package, provide a detailed schedule for completion to include the critical path, when applicable.

Fraud Policy: Proposers submitting Qualification Packages to Spartanburg County Government must review the County’s policy related to fraudulent activities and acknowledge their responsibilities for protection against acts of fraud in the conduct of business.

Insurance: By submitting a qualification package, Proposer agrees to maintain and keep in force during the life of any Contract awarded pursuant to this RFQ, with a company or companies authorized to do business in South Carolina, the following insurance policies:

Commercial General Liability:

$1,000,000 per occurrence – (Coverage shall include bodily injury or accidental death and property damage)*

Comprehensive Automobile Liability:

$1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)*

Statutory Worker's Compensation:

Coverage – (Shall apply to all applicable State of SC laws)

Employers Liability:

$500,000 Each Accident* $500,000 Disease, Per Employee* $500,000 Disease, Policy Limit*

Professional Liability Insurance:

$1,000,000 per occurrence (if applicable)

Umbrella Policy:

N/A

* A combination of Umbrella/ Excess and primary limit may be used to provide coverage for the amount shown.

Proposer will provide County a minimum of thirty (30) days advance notice in the event the insurance policies (or an insurance policy) are changed or canceled.

Proposer certifies to the County that all subcontractors approved to perform work on this project comply with all of the requirements in this Section.

Certificate of Insurance: A copy of current Certificate of Insurance must be included with the Qualification Package. Certificates of Insurance for all such policies shall be provided by the Proposer’s insurance agent or broker within ten (10) working days from the date of Notice of Award and shall meet the following requirements:

Request for Proposal Page 6 (Rev. 2/1/2021)

(i) SPARTANBURG COUNTY SHALL BE NAMED AS “ADDITIONAL

INSURED” FOR ITS INTEREST on Commercial General Liability and any Umbrella policies, regarding ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance.

(ii) WAIVER OF SUBROGATION. As a part of the Certificate of Insurance requirement the Proposer shall also include acknowledgement and acceptance of the waiver of subrogation provision granted to the County of Spartanburg, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the Proposer. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the “Additional Insured” provision.

(iii) All Certificates of Insurance submitted shall provide on the face of the certificate reference to COUNTY's RFQ# 2027017.

Subcontractors: Proposer shall not subcontract work hereunder without the prior written consent of the County, and any such subcontract without consent of the County shall be null and void. If Proposer proposes to subcontract any of the work hereunder, it shall submit to the County the name of each proposed Subcontractor, with the proposed scope of work which its Subcontractor is to undertake. Alternatively, the Proposer shall provide a statement that there are no subcontractors.

References: The County requires Proposers to list at least three (3) references, names, addresses and telephone numbers of contact persons for other companies in South Carolina or neighboring states with whom the proposer has performed or provided similar work, service or product (ie.

currently operate the same model number of equipment being proposed) within the last five years. References should be listed on Exhibit K.

Experience: When applicable, list five jobs, similar in size, completed by Proposer, within 100 miles of Spartanburg County, for Governmental entities. List dollar amount, brief description reference name and phone number for each job.

Contractor Qualifications: When applicable a Contractor Qualification Form will be required requesting the following information:

a. SIC/ NAICS Code

b. OSHA Recordable Incident Rate

c. EMR Rate – Provide letters from insurance companies listing proposer and subcontractor

EMR ratings. EMR rating letters must be on insurance company letterhead.

d. Worker’s Compensation Loss Run

Factors (a) through (d) shall be used in conjunction with other required submittal documents as part of the determination process. The County reserves the right to evaluate in its absolute discretion the information submitted.

South Carolina License: Proposer is required to submit a copy of its current State of South Carolina license, as necessary for the goods and/or services being procured.

Request for Proposal Page 7 (Rev. 2/1/2021)

Bid Bond: When applicable, Proposer shall submit with their proposal a bid bond in the amount of five percent (5%) of the proposal price. This bond may be in the form of Certified Check, Cashier’s Check or Bank Money Order of any national or state bank and shall be made payable to Spartanburg County. Proposals submitted without being accompanied by any of the foregoing, as required, shall be considered non-responsive and will be rejected. Any proposal accompanied by a bid bond not properly executed in the opinion of the Procurement Manager, may be rejected. The bond will be forfeited to the County by the successful Proposer as liquidated damages in case a bid award is made to that Proposer and the contract and bond are not properly executed within 15 days, unless extended by the County.

A check or money order will be returned to the unsuccessful bidders after award and will be returned to the successful offeror after acceptance of the final contract and surety by the offeror.

Performance and Payment Bond: When applicable, the successful proposer, within three (3) working days after acceptance of the proposer’s offer by the County, shall furnish a satisfactory performance and payment bond in the amount of the total proposal price. The performance and payment bond must be received by the county prior to the issuance of the executed contract and Notice to Proceed. The three (3) working days may be extended upon written approval by the Procurement Manager. A copy of the written approval shall be transmitted to the successful proposer stating the terms of any extension. In the event that the proposer fails to deliver to the Purchasing Department the performance and payment bond in said period of three (3) working days after acceptance of the proposer’s offer by the County, then the bid bond of the proposer shall be retained by the County in its entirety and the award will be withdrawn from the proposer. The Bond must be in a format approved by the County before it is made effective.

The successful proposer shall have a surety a corporate surety authorized to act as surety in South Carolina. The Performance and Payment Bond will insure that the successful proposer will promptly make payments to all persons supplying labor or materials to the proposer; and shall guarantee to indemnify and save the County, its officers, divisions and employees harmless from all costs, damages and expenses growing out of or by reason of the successful proposer’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies.

A letter from a South Carolina Banking Institution stating the Proposer has the ability to obtain an Irrevocable Letter of Credit in amount of Proposal is an acceptable substitute. The South Carolina Banking Institution who issues the letter stating the Proposer has the ability to obtain an Irrevocable Letter of Credit must be a financial institution insured by the FDIC or FSLIC.

An Irrevocable Letter of Credit, made out to Spartanburg County, in the full amount of Proposal, will be an acceptable substitute. The Letter of Credit will be subject to the same terms and conditions set forth above for Bonds. The Irrevocable Letter of Credit shall be issued by a financial institution insured by the FDIC or FSLIC.

At the end of the job, all of the Proposer’s subcontractors shall send a letter, on company letterhead, that they have been paid in full and Spartanburg County can release the performance/payment bond.

Ability to Obtain Performance Bond: When applicable, Proposer shall provide a letter from a bonding company authorized to transact business in the State of South Carolina as a surety stating the Proposer has the ability to obtain a performance/payment bond in amount of Proposal.

Request for Proposal Page 8 (Rev. 2/1/2021)

Independent Contractor: The selected Proposer shall be legally considered an independent contractor and neither the Proposer nor its employees shall, under any circumstances, be considered employees of the County; and the County shall at no time be legally responsible for any negligence or other wrong doing by the Proposer or its employees. The County shall not withhold from the contract payment to the Proposer any federal or state unemployment taxes, federal or state income taxes, Social Security tax, or any other amounts for benefits to Proposer.

Further, the County shall not provide to the Proposer any insurance coverage or other benefits, including Worker’s Compensation.

The County shall have the right to reject any Subcontractor which it considers unable or unsuitable to satisfactorily perform its duties. Proposer shall not enter into any cost reimbursable agreements with any proposed Subcontractor without County’s prior written authorization.

Notwithstanding any consent by the County to a proposed subcontract, Proposer shall remain responsible for all subcontracted work and services. Proposer agrees it shall be as fully responsible to the County for the acts and omission of its Subcontractors, their agents, representatives, and persons either directly or indirectly employed by them as it is for the acts and omissions of persons directly employed by Proposer. Neither this provision, the agreement, the County’s authorization of Proposer’s agreement with Subcontractor, County’s inspection of a subcontractor’s facilities or work, or any other action taken by the County in relation to a Subcontractor shall create any contractual relationship between any Subcontractor and the County. Proposer shall include in each of its subcontracts a provision embodying the substance of this provision and provide a copy, upon request, to the County before commencement of any work by a Subcontractor. Proposer’s refusal to comply with this provision shall be grounds for the County’s termination of this agreement for default, without notice or opportunity to cure.

In addition, Proposer indemnifies and holds the County harmless from and against any claims (threatened, alleged or actual) made by any Subcontractor of Proposer (of any tier) for compensation, damages or otherwise, including any cost incurred by the County to investigate, defend or settle any such claim.

Award:

Evaluations:

Spartanburg County will conduct evaluations of the qualification packages.

Award Criteria:

Spartanburg County shall evaluate each of the Qualification Packages using the criteria set forth in Exhibit D attached hereto. The County reserves the right to request Proposers to appear for an additional presentation followed by a question and answer period, in order to further evaluate qualifications. The additional presentations, if any, will also be scored and combined with prior scoring to determine the successful Proposer. The award of the contract, if awarded, will be made to the Proposer providing the most responsive, responsible qualification package that provides the best overall value and service. The award, if awarded, will take into consideration several factors, including the soundness and flexibility of the qualification package, functional capability, quality of performance, quality of service, ability to provide support, the Proposer’s experience and the Proposer’s references. At the County’s discretion, one or more firms may be engaged for this work.

SPARTANBURG COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY

OR ALL QUALIFICATION PACKAGES OR PARTS THEREOF, TO GIVE THE

Request for Proposal Page 9 (Rev. 2/1/2021)

PROPOSER THE OPPORTUNITY TO CURE ANY DEFICIENCY RESULTING FROM

A MINOR INFORMALITY OR IRREGULARITY IN A QUALIFICATION PACKAGE

OR WAIVE ANY DEFICIENCY, AS SET FORTH IN THE COUNTY PROCUREMENT

ORDINANCE.

Notice of Intent to Award:

If awarded, the Notice of Intent to Award shall be e-mailed to all Proposers once a decision to award is made. This Notice of Intent to Award shall begin the time to protest the decision to award in accordance with Spartanburg County Code of Laws Section 2-287.

Notice of Award:

If awarded, the Notice of Award shall be e-mailed to all Proposers once a decision to award is made.

Request for Proposal Page 10 (Rev. 2/1/2021)

Exhibit A

SCOPE OF WORK / SERVICES TO BE PROVIDED

The Proposer who is awarded the contract shall perform and carry out, those services necessary to complete the SPARTANBURG COUNTY ARCHITECTURAL / ENGINEERING

SERVICES FOR A NEW DETENTION POD ADDITION.

At a minimum, these services include:

The Spartanburg County Detention Center is located on a 40.25-acre site at 950 California Avenue (parcel number 6-13-11-009.00). The original 110,200 SF building opened in 1994 with a capacity of 436 inmates. It was designed as a “Type III Facility”, which houses only sentenced adult inmates. In 2024 a 2-story “Detention Pod” addition was completed with a capacity of 264 inmates (approx. 29,000 SF Addition). This aerial site image shows the original facility with latest addition (in white):

Request for Proposal Page 11 (Rev. 2/1/2021)

Spartanburg County plans to, again, expand the Detention Center capacity and seeks a qualified Architectural/Engineering firm, or team of firms, for the design and construction administration of a new Detention Pod Addition connected to the existing Spartanburg County Detention Facility in Spartanburg, SC. The Pod will expand inmate housing and provide required support, operational and building system spaces. The Pod will connect to the current facility at a County-approved location, ensuring secure, weather-tight inmate movement and uninterrupted facility operations.

All work shall comply with applicable federal, state and local codes, including South Carolina Department of Corrections requirements.

The project will utilize a Design-Bid-Build delivery method with General Contractor prequalification’s.

The following early site layout was utilized to site the recent addition (noted as “Proposed Building”). The “Future Area Expansion” is a potential location for this Detention Pod Addition

RFQ

Request for Proposal Page 12 (Rev. 2/1/2021)

PROJECT INFORMATION

The Detention Pod Addition will broadly incorporate these programmatic categories:

• Dormitory housing units

• Single-celled Special Management units

• Wet-cell housing units

• Medical/Clinic facilities

• Recreation yards

• Multipurpose program rooms

• Laundry rooms

• Building systems rooms

• Required circulation and egress components

• Security Integration: The Pod will fully integrate with the existing master control room.

GENERAL DESCRIPTION

• Laundry Room, mechanical rooms, electrical rooms, janitorial rooms, security electronics rooms, fire alarm and suppression system rooms, communications rooms, and plumbing chases.

• Attorney and inmate visitation rooms, multipurpose rooms, outdoor recreation areas, staff and inmate restrooms, inmate shower areas, and required operational support spaces.

• Complete structured cabling design and installation.

• Security cameras and integration of locking/security systems into existing central control room.

• Signage Systems included; kitchen facilities are excluded.

THE SEGREGATED UNIT

• Self-contained area separated from dormitory units and capable of direct supervision by one officer.

• Full integration with guard tour systems and secure access through an electronic vestibule.

• Individual cells with security-grade sink and toilet, fully connected to existing electronic control systems.

• Dayroom with seating, writing surfaces, TVs, acoustical treatments, one remote visitation kiosk, and an officer station.

Request for Proposal Page 13 (Rev. 2/1/2021)

• Recreation area sized per SCDC standards, with open roof and secure mesh, concrete floors with drains, and awning.

• Exterior-only accessible secure plumbing chase; all plumbing fixtures integrated with existing plumbing control systems.

• All fixtures, lighting, HVAC, hardware, and furnishings must be detention-grade and tamper-resistant.

THE DORMITORY UNIT

• Units may be located on one or multiple floors.

• Direct supervision model allowing one officer to supervise up to 64 inmates or as required by standards.

• Open bay bunk layout without visibility obstructions.

• Bathroom and shower areas are separated by half-height wall.

• Dayroom with writing surfaces, seating, TVs, acoustical treatments, and a minimum of four visitation kiosks.

• Officer station with access to a secure staff restroom.

• Recreation yard meeting SCDC standards with open roof, secure mesh, concrete floors, and awning.

• Secure inmate visitation room with confidential attorney-client communication capability.

• Security-grade showers, plumbing fixtures, and detention-grade lighting, HVAC, hardware, and furnishings.

• Exterior-only access to secure plumbing chase; systems integrated with existing plumbing controls.

SUPPORT SPACES

• Medical/Clinical space sq ft to be determined by space need analysis.

• Secure vestibule connecting existing jail to Pod.

• Mechanical and Electrical room(s).

• Multipurpose room.

Request for Proposal Page 14 (Rev. 2/1/2021)

• Attorney visitation rooms.

• Laundry room with connections for Owner-provided equipment.

• Security electronics room.

• Communications/IT room.

• Janitorial room.

• Storage room.

SCOPE OF SERVICES

The Architect will enter into a contract with Spartanburg County to be negotiated upon selection. At a minimum, the Architect will provide the County with basic services to include:

• Program Verification and Space Needs Assessment – this is an important step to help further

• define the County’s project budget.

• Architectural Design

• Structural Engineering

• Mechanical / Electrical/ Plumbing Engineering

• Fire Protection Engineering

• Site/Civil Engineering and Landscape Design

• Interior Design, Space Planning and Finishes including furniture selection and specification

• Electronic Security and Detention Systems Design and basic AV design

• Jail Operations Consulting

• Energy Modeling Services

• Conceptual Imagery and Renderings

Request for Proposal Page 15 (Rev. 2/1/2021)

• Full design packages including: Schematic Design, Design Development and Construction

• Documents

• Cost Estimation and Pricing Support

• Transition, Training, and Activation Services

In addition, the Architect will engage a waterproofing consultant to assist with design and constructability of the building envelope. Architect will also engage third-party building commissioning services (KLG Jones or comparable).

PROJECT MANAGEMENT

The Spartanburg County Council has designated the County Administrator to be in overall charge of the project. Clerestory Projects Group, Inc. (CPG) has been selected to assist the County Administrator as an owner’s representative for the project and CPG reports directly to the County Administrator. CPG is responsible for managing the capital improvement plan, including project budgeting, scheduling, communication, and process flow. Both the Architect and the Construction Manager-at-Risk will report to CPG.

During design, the selected Architect will work with a Design Review Committee. That committee, which includes County and Detention representatives, will function in an advisory capacity and will provide a sounding board for the design of the new Detention Pod Addition. To the greatest extent possible, it is anticipated that design decisions will be made in a collegial and collaborative manner. Where that is not possible, the County Administrator will have final decision-making responsibility on behalf of the County Council.

EXPERIENCE REQUIREMENTS

The Architect should be experienced in projects which are somewhat similar in scope and scale to the proposed project. Teams responding should recognize that this is an important objective for the project.

To further evaluate the aesthetic qualifications of responding Architectural firms, you should provide specific graphic renderings/drawings of up to (5) five similar projects that the firm has designed. Please provide as much detail as necessary to represent your firm’s expertise.

CONTENT OF RESPONSES

A cover letter, highlighting the key points of the response, should be submitted. The letter should be executed by the owner / principal or authorized representative of the submitting firm.

Request for Proposal Page 16 (Rev. 2/1/2021)

In addition to the cover letter, submittals must contain the following information, provided in the order listed below. For joint venture proposals, submit or separately identify the information as to each joint venture member. Concise and direct responses are encouraged.

1. Table of Contents – A table of contents referring to specific sections within the response to the RFQ.

2. Identification – Provide full legal name of the firm, mailing address, telephone number, fax number, email address and contact person for the firm which will have contractual responsibility for the project. Identify year founded. Identify the number of employees for the firm as a whole, and at the offices where work will be performed. Identify any joint venture partners, or associated firms, with similar information. Note any prior working relationships and list relevant projects.

3. Design Approach / Construction Administration – Describe the applicant’s design approach. Describe the process for providing construction administration services. If multiple architectural firms are submitting as part of a single team, clearly identify the specific roles and responsibilities of each firm. Clarity in design roles and responsibilities will be a factor in architectural selection.

4. Anticipated Schedule Durations - Identify the anticipated monthly durations of the following phases:

• Program Verification & Space Programming Needs Assessment (Review facility documents and operations, User interviews, Space program validation, Adjacency analysis, Site and utility assessment, Concept plan options, initial imagery)

• Schematic Design Phase (Prelim floor plans and massing concepts, updated conceptual imagery, security system concept, structural/MEP narratives, outline specifications, SD cost estimate)

• Design Development Phase (Dimensioned plans and elevations, Building sections, DD-level structural/MEP/FP designs, Site/civil drawings, Security basis of design, Interior finishes, DD cost estimate)

• Construction Document Phase (Final coordinated drawings, Final site/civil plans, Project manual and specifications, QA/QC reviews, Bid-ready package)

• Bidding & Award Phase (GC prequalification support, RFI responses, Addenda, Pre-bid and bid opening, Bid evaluation and recommendation)

• Construction Administration Phase (Construction meetings, Submittal reviews, RFI responses, Site visits, Pay application reviews, Punch list administration)

• Transition, Training and Activation Phase (Transition planning, Staff training, System activation coordination, Move-in and occupancy support)

Request for Proposal Page 17 (Rev. 2/1/2021)

5. Proposed Personnel – Provide an organizational chart or written description of the key project team members. Show each individual’s project function and title.

Identify the project manager and lead designer. Indicate the percentage of their time to be allocated to the proposed project.

6. Resumes – Provide resumes of each key member including any and all applicable licenses with proof that licenses are up to date and are in force. Highlight relevant experience. Disclose any work that was completed with another firm.

Provide a sample portfolio of the lead designer’s projects in the role of lead designer.

7. Project Experience – Provide descriptions, illustrations, photos, and other representation material which illustrate the applicant’s experience on other projects of similar nature, size, and complexity that are believed to be particularly relevant to the Spartanburg project.

8. References – Provide names, addresses, telephone numbers, email, or other contact information for at least five (5) references. Provide the project name(s) and services provided for each reference.

9. Litigation – Provide a list of any pending or concluded litigation against the applicant firm(s) within the previous five years.

10. County Forms

CONSIDERATION OF RESPONSES

Properly identified responses received on time, and in accordance with the requirements of the RFQ, will be considered for award. Responses not received on time, or otherwise not submitted in accordance with the requirements of the RFQ, will not receive consideration for award.

Submittals shall be evaluated based on the criteria listed above, including design approach, key personnel, project experience and team references. After all responses have been evaluated, the County will develop a list of respondents for further consideration in the selection. Short-listed respondents will be notified by email. Those respondents not short-listed will not be eligible for further consideration. Those respondents who are shortlisted will be required to provide an oral presentation as described below:

Oral Presentation: An oral presentation for short-listed candidates will be announced in writing to the individuals selected. The format for the interviews will be defined at that time. Interviews will be held approximately two weeks following notification of the short-list. The County will select the Architect which it believes is best qualified based on a combination of the original responses, references, oral presentations, and other relevant factors.

Final Selection: At this time, the County, at its discretion, may reject all submittals or may negotiate an agreement for services. It is anticipated that the County will negotiate a Stipulated Sum contract with the Architect. If, in the County’s opinion, it is not possible to successfully

Request for Proposal Page 18 (Rev. 2/1/2021) complete negotiations with the first-ranked firm, the County may, at its sole discretion, elect to terminate those negotiations and proceed with the second-ranked firm, and so on. It is the intent of the County to enter into a contract with the Architect within thirty (30) days of selection.

Rejection of Responses: The County shall have the right to reject any or all responses for any reason at any time, reject a response not accompanied by the information required by the RFQ, or reject a response which is in any way incomplete or irregular, with no liability for cost(s) incurred. Nothing contained in the RFQ shall create any legal right in favor of any respondent or create any liability or obligation on the part of Spartanburg County.

CONTRACT:

It is the intent of the County to enter into a contract with the awarded firm within thirty (30) days of selection. The County will execute the County’s Professional Services Contract to begin preconstruction planning services. The Design and Construction Administration Contract will be executed after contract negotiations are complete. Please note that the County will use its own service/construction contracts - not an AIA-boilerplate. In addition, the County will require sufficient insurance coverage, in addition to the amounts listed on page 5 of this RFQ, that corresponds to the size project from the awarded Contractor. Such requirements may include commercial general liability, automobile liability, umbrella liability, performance, and payment bonds, etc. Coverages and amounts will be specified and agreed upon in The Design and Construction Administration Contract.

RFQ SCHEDULE

Date Time Description

August 2026 TBD Release RFQ

September 8, 2026 11:00 AM Non-mandatory Pre-Submittal Meeting

September 12, 2026 11:00 AM Question Submittal Deadline

September 17, 2026 11:00 AM Submittals Due

October 1, 2026 11:00 AM Short List Notification

Request for Proposal Page 19 (Rev. 2/1/2021)

Underserved Business Entities Participation:

a) Underserved Business Entity (“UBE”) – Vendors submitting responses are encouraged to solicit UBE participation in fulfilling their contract. Indicate in your response whether you are a certified UBE firm; whether you will have a certified UBE partner; and any UBE areas of involvement for monitoring purposes.

b) The County recognizes the following certifications:

1. Small and Minority Business Contracting and Certification (SMBCC Certification) (http://osmba.sc.gov/directory.html); or

2. Disadvantaged Business Enterprise (DBE Certification) http://dbw.scdot.org/dbesearch/DirectoryQuery.aspx; or

3. Small Business Enterprise (SBE Certification) http://dbw.scdot.org/dbesearch/DirectoryQuery.aspx

c) The successful vendor will comply with all Federal and State requirements concerning fair employment and treatment of all employees, without regard or discrimination by reason of race, color, religion, age, sex, national origin or physical handicap.

Spartanburg County Underserved Business Entity (UBE) Policy is located on the Spartanburg County website at:

https://www.spartanburgcounty.org/DocumentCenter/View/14996/Spartanburg_County_Underse rved_Business_Entity_UBE_Policy

Request for Proposal Page 20 (Rev. 2/1/2021)

Exhibit B

INSTRUCTIONS TO PROPOSERS

1. Enter Proposer’s name on any specifications or descriptive papers submitted with this Qualification Package.

2. Show trade name or brand of any article included in the specifications.

3. When required, furnish samples, free of expense, prior to the Proposal opening. Label each sample with Proposer’s name and the item number. Should you wish samples returned, at your expense, when not destroyed in tests, please indicate such in writing at the time of submission of the sample.

4. Qualification Packages must be submitted on this form. Qualification Packages made otherwise will be subject to rejection.

5. When applicable, lump sum proposal price must include the amount of ALL FEES charged by Proposer. Proposals that do not include all fees if required will be rejected.

6. When applicable, lump sum proposal price must include the amount of ALL TAXES, including any South Carolina state sales tax and any use tax which may be owed by Spartanburg County as a result of this Proposal. Proposals which do not include all taxes will be rejected.

7. When applicable, lump sum proposal price must include ALL COSTS OF TRANSPORTATION AND DELIVERY to the required destination. Proposals which do not include all costs of transportation and delivery will be rejected.

8. This Qualification Package is subject to the Spartanburg County Procurement Ordinance, this Request for Qualifications (RFQ) and the attached County contract.

9. If someone other than an officer of the corporation/company will be signing the contract, a corporate/company resolution MUST be attached to the qualification package authorizing the individual to sign. Qualification Packages that do not include a corporate/company resolution, when required, will be subject to rejection.

10. This RFQ provides basic information regarding the County’s requirements. Items that are not specifically requested in this RFQ, but are necessary to provide the goods/services requested, must be included in the Lump Sum Proposal Price, when applicable.

Request for Proposal Page 21 (Rev. 2/1/2021)

PROPOSAL FOR RFQ # 2027017

ARCHITECTURAL / ENGINEERING SERVICES FOR A NEW DETENTION POD

ADDITION

Proposer has examined this Request for Qualification, the Advertisement for this Request for Qualification, and the following Addenda (receipt of which is hereby acknowledged):

Company Name: ______________________________________________

By: ______________________________________________ (Signature)

______________________________________________ (Printed Name)

Title: ______________________________________________

Date: ______________________________________________

Address: ______________ _______ Email: _______________________________________________

City: ___________________________________________ State: ______________________ Zip: ______________________

Telephone: ___________________________________________ Fax: __________________________________________

□ Check box if corporate/company resolution attached (See Instruction 9 above).

Addenda Number: _________ Date: ______________________

Request for Proposal Page 22 (Rev. 2/1/2021)

Exhibit C

Sample of Corporate / Company Resolution

A RESOLUTION

FOR THE PURPOSE OF AUTHORIZING _______________ TO EXECUTE AN

CONTRACT WITH SPARTANBURG COUNTY

WHEREAS, ____________________ will or has submitted a bid/proposal to Spartanburg County for the purpose of providing goods or services; and

WHEREAS, ____________________ may be or has been awarded a contract to provide good or services to Spartanburg County; and

NOW THEREFORE BE IT RESOLVED that the Board of Directors (or other appropriate governing body) of __________________ does hereby approve and authorize _________________ (Name of Individual) to execute a contract with Spartanburg County in an amount not to exceed $______________.__.

ADOPTED AND APPROVED this ____ day of ________, 20__.

[INSERT NAME OF ORGANIZATION]

ATTESTED

________________________ By: _________________________________ (signature)

_________________________________ (printed name)

Title: _________________________________

Request for Proposal Page 23 (Rev. 2/1/2021)

Exhibit D

EVALUATION / AWARD CRITERIA

Note: The qualification packages will be publicly opened. Only the names of the proposers will be disclosed at the opening. Contents of the proposal shall not be disclosed during the evaluation or negotiation phases. Proposals shall be available for public inspection after award of the agreement. Proposals must be clearly marked "CONFIDENTIAL" for each part of the proposal that is considered to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South Carolina, 1976, as amended ("South Carolina Freedom of Information Act"). If any part is designated as "CONFIDENTIAL", there must be attached to that part an explanation of how this information fits within one or more categories listed in Section 30-4-40. The County reserves the right to determine whether this information should be exempt from disclosure.

Spartanburg County shall evaluate each written proposal, determine whether oral discussions are necessary, then based on the content of the written proposal and any oral discussion, select the proposers best qualified for the projects and which are most advantageous to Spartanburg County, based on the following factors listed below.

Selection Process and Criteria:

Spartanburg County will review each response according to the following:

• General Qualifications of the Architect / Engineer

• General Management Approach

• Specific Project Experience with governmental projects or projects of similar size and complexity

• Locale: ideal applicants would be near Spartanburg County

• References for Architect / Engineer on similar or related projects

Spartanburg County reserves the right to accept and/or reject any and all proposals received as a result of this request, and to negotiate with any and all qualified proposers. An award resulting from this request shall be made to the responsive and responsible proposer whose proposal is determined to be in the best interests of Spartanburg County, taking into consideration the cost and the evaluation factors set forth herein. Spartanburg County will be the sole judge as to whether a proposal has satisfactorily met the requirements of this request for qualifications.

Representatives of Spartanburg County will evaluate individual proposals. Any proposer determined to be technically unqualified, or whose proposal is deemed unresponsive, will not be considered further. Any proposer that has demonstrated poor performance during either a current or previous agreement with Spartanburg County may be considered as an unqualified source and their proposal may be rejected. Spartanburg County reserves the right to exercise this option as is deemed proper or necessary.

Request for Proposal Page 24 (Rev. 2/1/2021)

Exhibit E

Spartanburg County Proposer’s Fraud Acknowledgement Form

RFQ No: 2027017 Proposal Name: SPARTANBURG COUNTY ARCHITECTURAL

/ ENGINEERING SERVICES FOR A NEW DETENTION POD

ADDITION

Proposer Information:

Proposer: _______________________________________________________

Address: _________________________________________________________

City, State, Zip: ___________________________________________________

Contact: _________________________________________________________

Telephone: _______________________________________________________

Email: ___________________________________________________________

The signature below acknowledges that I am aware of and have read the Spartanburg County Fraud Policy adopted by Spartanburg County Council on July 18, 2005. As a Proposer engaged in a business relationship with Spartanburg County, I understand that I am responsible for aiding in the protection against fraudulent acts (which are defined in the Fraud Policy) by complying with all aspects of the Fraud Policy.

(Name of Corporation or Entity)

By: ___________________________________ (Signature)

___________________________________ (Print name)

Title: ___________________________________

Date: ___________________________________

Copies of Spartanburg County’s Fraud Policy can be obtained as follows:

1. Spartanburg County’s website at www.spartanburgcounty.gov under the link to Auditor/Internal.

2. Request a copy from the Internal Auditor at 864-596-3538.

Request for Proposal Page 25 (Rev. 2/1/2021)

Exhibit F

DRUG FREE WORKPLACE ACT STATEMENT

The undersigned hereby certifies on behalf of the company listed below that it is in full compliance with the requirements set forth in Title 44, Code of Laws of South Carolina, 1976, Chapter 107, Paragraph 47 and the Drug-Free Workplace Act of 1988 (Public Law 100-690, title V, Sec. 5153, as amended by Public Law 105-85, Div. A, Title VIII, Sec. 809, as codified at 41 U.S.C. § 702) and Department of Commerce implementing regulations published at 15 CFR Part 29, “Government-wide Requirements for Drug-Free Workplace (Financial Assistance)” (published in the Federal Register on November 23, 2003, 68 FR 66534).

(Name of Corporation or Entity)

By: ___________________________________ (Signature)

____________________…