Architectural_Design_Services_for_New_Emergency_Services_Complex_(Addendum_#1_Revision).pdf

REQUEST FOR QUALIFICATIONS

RFQ #2024-09Q

ARCHITECTURAL DESIGN SERVICES FOR NEW EMERGENCY

SERVICES COMPLEX

City of Rosenberg

2110 4th Street

Rosenberg, TX 77471

RELEASE DATE: December 10, 2023

RESPONSE DEADLINE: January 18, 2024, 2:00 pm

RESPONSES MAY BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rosenbergtx

City of Rosenberg

REQUEST FOR QUALIFICATIONS

Architectural Design Services for New Emergency Services Complex

I. Introduction II. Legal Notice

III. Request for Qualifications IV. Vendor Questionnaire

Request For Qualifications #2024-09Q Title: Architectural Design Services for New Emergency Services Complex

1. Introduction

1.1. Summary

The City of Rosenberg (City) is seeking an Architectural Firm to prepare Architectural Drawings and

Specifications for the New Emergency Services Complex Project. The project is located at Highway 36 at

Fairgrounds Road near the Rosenberg Civic Center. The proposed complex will include Fire Stations No.

4, Fire Administration, and an Emergency Operations Center. The firm will determine all existing conditions, develop preliminary schematic design options with cost estimates for approval, prepare all drawings and documents for bidding and construction, and coordinate the process through project completion with the City.

1.2. Background

The City of Rosenberg is located approximately 35 miles southwest of Houston, in Fort Bend County.

Rosenberg operates under a council-manager form of government, is culturally diverse and has a population of over 38,140.

1.3. Contact Information

Blake Skiles

Procurement Manager

Email: tskiles@rosenbergtx.gov

Phone: (832) 595-3363

Department:

CIP

1.4. Timeline

Release Project Date December 10, 2023

Question Submission Deadline January 5, 2024, 5:00pm

Proposal Submission Deadline January 18, 2024, 2:00pm mailto:tskiles@rosenbergtx.gov tel:(832)595-3363

2. Legal Notice

2.1. Notice to Respondents

The City of Rosenberg is soliciting sealed statements of qualifications from qualified firms for

Architectural Design Services for New Emergency Services Complex.

Sealed Statements of Qualifications must be submitted electronically or received by the City Secretary’s

Office no later than:

2:00 pm, Thursday, January 18, 2024

All sealed statements of qualifications must be received either electronically or at the designated location by the deadline shown. SOQs received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All statements of qualifications will be opened, and respondents’ names publicly read aloud promptly in the City Hall Council Chamber, at 2110 4th Street, Rosenberg, Texas 77471, at 2:00 pm, Thursday, January 18, 2024.

To obtain a copy of the Request for Qualifications or submit an electronic response please visit:

https://procurement.opengov.com/portal/rosenbergtx

If a Respondent chooses to submit via Hard Copy, it must be delivered in a sealed envelope with a return address and clearly marked “City of Rosenberg Request for Qualifications (RFQ No. 2024-09Q). DO NOT

OPEN IN THE MAIL ROOM.” The respondent’s firm name shall appear on the outside of the envelope.

Submit Hard Copy Responses to:

City of Rosenberg

City Secretary’s Office

2110 4th Street * P.O. Box 32

Rosenberg, Texas 77471

RFQ No. 2024-09Q – DO NOT OPEN IN MAIL ROOM

The point of contact for this solicitation is City of Rosenberg Procurement Manager Blake Skiles, NIGP-

CPP, CPPB, CPPM, CPP, CPC. Should you have any questions or require additional information or clarification on information contained in the RFQ, please submit your questions via OpenGov

Procurement at the website listed above no later than 5:00 pm on Friday, January 5, 2024.

The award will be made to the respondent who is determined to be most qualified by the City.

Danyel Swint, TRMC, City Secretary

3. Request for Qualifications

3.1. Criteria for Proposal Acceptance

A contract will be awarded by the City to only a responsible firm or individual. In order to qualify as responsible, a prospective consultant must meet the following criteria as they relate to this request for qualifications:

A. Have the necessary experience, organization, and technical skill in the field of Architectural

Design related to Emergency Services Complexes;

B. Have the adequate technical and financial resources for performance;

C. Have a satisfactory record of performance in designing new Emergency Services Complex

Projects;

D. Reasonableness of the approach in terms of the stated project objectives and description;

E. Successful respondent is to ensure compliance with all statutes and regulations applicable prohibiting discrimination, should this project receive federal assistance, including but not limited to Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and the Title

II American with Disabilities Act of 1990.

F. Evaluation Criteria -The SOQ received will be evaluated and ranked according to the following criteria and using the rating sheet enclosed: Evaluation FactorsPointsQualifications (Education

& Certifications)15Relevant Experience with Emergency Services Projects35Response of

References10Past Relationship20Familiarity and Experience with Regulating

Agencies10Location10

3.2. Project Description

Provide design, bid and construction administration phase related services for the project.

3.3. Project Objectives

The City’s objectives in obtaining the Architectural documents include:

A. Address the construction of a New Emergency Services Complex;

B. Attend stakeholder meetings with City Staff to develop preliminary schematic design options;

C. Develop preliminary options with corresponding cost estimates and present to City Council for consideration and selection, prior to the design phase;

D. Develop construction plans and specifications for the New Emergency Services Complex;

E. Prepare, submit and receive all required approvals from local, state and federal regulatory agencies and authorities, including but not limited to City of Rosenberg and TDLR as they may apply;

F. Prepare documents for bidding and award;

G. Provide necessary construction administration related services and inspections/observations throughout construction as required; and

H. Maintain proper records and assist the City with reporting to assure compliance with 2 CFR 200 procurement requirements if this project receives federal assistance.

3.4. Contents of Statement of Qualifications (S.O.Q.)

The consultant's S.O.Q. shall contain the following information: Any S.O.Q. submitted without all of the information requested below will be considered as non-responsive. A maximum of forty (40) pages is requested.

Submit information on the firm in the form of a corporate resume. May use all or part of form SF 330.

(Rev 7/2021 or newer) but must provide all requested information in this SOQ.

*Submit current project activities of a similar nature with client names being undertaken by your firm

(including dollar amount and contact persons).

*Submit any other pertinent information on the firm's ability to carry out the contractual responsibilities; including such things as equipment, use of sub-contracts, and special knowledge of the project area or activity being considered.

*Provide a list of persons, and their classification, who will be assigned to this job.

*Provide a resume of all employees who will be assigned to this project, including a listing of projects having similar work.

Provide a detailed scope of work on how you propose to handle this type of construction project. The scope of work should contain categories for initial site investigation, property survey if required, submission of preliminary schematic design options and corresponding cost estimates, construction drawings, technical specifications, coordination of construction contract documents and comprehensive tasks as may be required through the bid phase and contractor award. Construction Administration services as required.

Provide a list of subconsultants to be employed (if known) and whether these firms are minority or female owned.

Submit copy of the Certification for Contracts, Grants, Loans and Cooperative Agreements (Appendix).

The S.O.Q. shall be signed by an individual authorized to bind the consultant and shall contain a statement to the effect that the S.O.Q. is a firm offer for a ninety (90) day (or more) period. It must include the name, title, address, and telephone number of individuals with authority to negotiate, and contractually bind the company, and also who may be contacted during the period of S.O.Q. evaluation.

The consultant must submit a statement of the firm's equal employment opportunity policy.

Provide Universal Identifier and System for Award Management (SAM) status. (SAM.gov)

Provide Debarment and Suspension check. (SBA Form 1623) 10-88

Provide Conflict of Interest Questionnaire. (CIQ Form)

*NOTE: It is not necessary to re-list data already included on the SF 330 forms.

3.5. Contract Price

At the time of the negotiation of the contract, a payment schedule will be agreed upon between the City of Rosenberg and the Architectural firm selected for the project. Complete payment will be tied to the successful completion of all work elements in the consultant's contract, to the City's satisfaction.

3.6. Proposal Response

Statements of Qualifications must be received either electronically or as described below by 2:00 p.m., C.S.T., Thursday, January 18, 2024.

The City of Rosenberg prefers and request electronic submission of Statements of Qualifications.

Hard Copy submissions will still be accepted.

If submitting via hard copy, six (6) double sided copies of the completed Qualification Statement must be received. Five (5) copies are to be bound and one (1) copy to be free of binding along with an electronic format on USB Flash Drive.

Statements of Qualifications must be received by the stated deadline by the City Secretary for the City of

Rosenberg at the following address:

City of Rosenberg

City Secretary's Office

2110 4th Street * P.O. Box 32

Rosenberg, Texas 77471

RFQ No. 2024-09Q - DO NOT OPEN IN MAIL ROOM

3.7. Limitations

A. All reports, pertinent data, and materials shall be the sole property of the City of Rosenberg and may not be used or reproduced in any form without the explicit written permission of the City.

All S.O.Q. submissions in response to this request for qualifications become the property of the

City of Rosenberg.

B. All documents submitted, as part of the S.O.Q. will be deemed confidential during the evaluation process. Following award of a contract, if any, all S.O.Q. submissions shall become public documents.

C. This request for qualifications does not commit the City of Rosenberg to award a contract, to pay any cost incurred in the preparation of a S.O.Q. to this request, or to procure or contract for services. The City reserves the right to accept or reject any or all S.O.Q. submissions received as a result of this request, to negotiate with qualified consultants, or to cancel in part or in its entirety the request for qualification, if it is in the best interest of the City to do so.

D. The Project Coordinator may require the candidate selected to participate in negotiations concerning contract price or the nature and extent of technical services to be provided. The results of such negotiations shall be incorporated into the contract between the City of

Rosenberg and the consultant.

3.8. General Information

A. Blake Skiles, Procurement Manager, for the City of Rosenberg, will serve as primary contact for this RFQ.

B. In order to ensure fair and objective evaluation, all questions related to this request for qualifications should be submitted via the City's OpenGov Procurement Portal. Contact with any other City employee or elected official is prohibited without prior written consent of the

Procurement Manager. Candidates directly contacting other City employees or elected officials, without prior written consent, will risk elimination of their S.O.Q. from further consideration.

C. The prospective consultant must represent himself/herself solely by the written S.O.Q. All key consultant personnel to be involved in the project will be expected to attend oral presentations or interviews that are scheduled, if any.

D. The prospective consultant must meet with city staff, if requested; and attend city council meeting(s) if being recommended for the consulting contract.

E. No expenses associated with preparing or submitting this S.O.Q. will be reimbursed under the contract.

F. Pursuant to Texas Government Code 2252.908, the successful respondent must be able to provide The City of Rosenberg with a printed and executed original of a completed Certificate of

Interested Parties form (Form 1295) with the signed contract. Failure to do so will result in the

City’s inability to execute the contract. To complete the disclosure of interested parties form, or for further information, please visit the Texas Ethics Commission’s website at https://www.ethics.state.tx.us. The City’s identification number (Item 3 on Form 1295) for the successful respondent to fill out Texas Ethics Commission Form 1295 for RFQ No. 2024-09Q will be TXE-2024-09.

https://www.ethics.state.tx.us/

4. Vendor Questionnaire

4.1. Submittal*

Upload your submittal here.

Please upload one (1) complete PDF document, Do not upload multiple files.

*Response required