Aquaponics_Facility_Equipment_and_Installation:_Phase_3_Electrical_(Addendum_#4_Revision).pdf

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Walton County

REQUEST FOR QUOTATION

25-08

AQUAPONICS FACILITY EQUIPMENT AND INSTALLATION: PHASE 3

ELECTRICAL

RELEASE DATE: January 13, 2025

RESPONSE DEADLINE: February 14, 2025, 5:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Quotation #25-08 Title: Aquaponics Facility Equipment and Installation: Phase 3 Electrical

Table of Contents

1. Introduction

2. Project Details

3. Vendor Questionnaire

4. Attachments

Attachments:

A - Grant_Notice_of_Award_4RDCGR250060-01-00_(1)

B - Grant_Extension_4RDCGR250060-01-01 (1)

C - Sample Cost Sheet for ITQ Aqua Electrical

1. Introduction

1.1 Summary

The County in cooperation with Muscogee Nation of Florida has issued this Invitation to Quote (ITQ) with the sole purpose and intent of obtaining proposals from interested and qualified individuals or firms (Proposers) offering to provide Aquaponics Facility Equipment and Installation: Phase 3 Electrical, in accordance with the specifications stated herein.

1.2 Timeline

Quote Release Date: January 13, 2025

Quote Requested Due Date: February 14, 2025, 5:00pm

1.3 Project Contact

Melinda Gates

Environmental Manager

117 Montgomery Circle

Defuniak Springs, FL 32435

Email: gatmelinda@co.walton.fl.us

Phone: (850) 892-8108

1.4 Procurement Contact

Jason Cutshaw

Purchasing Director

176 Montgomery Circle

DeFuniak Springs, FL 32435

Email: cutjason@co.walton.fl.us

Phone: (850) 892-8176

2. Project Details

Walton County Purchase Order Terms and Conditions Link:

https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=

2.1 Important Instructions for Electronic Submittals

The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

2.2 Contractor required documentation: (upon award)

• Liability Insurance naming Walton County

• Proof of Workman’s Compensation Coverage

2.3 Scope of Work for Aquaponics Facility Equipment and Installation: Phase 3

Electrical

1. Summary

This scope of work outlines the requirements for the electrical installation phase of the Aquaponics Facility in

Walton County, Florida. The selected contractor will coordinate with the tank contractor to complete all necessary internal groundwork and electrical services in compliance with the National Electric Code (NEC). The focus of this project is to provide reliable and efficient electrical support specifically designed to power the aquaponics system, including the greenhouse, grow lights, pumps, and monitoring equipment. As this is a grant-funded project, the approach should be as minimal as necessary to meet the service requirements. For additional details, please refer to the grant information provided in the attachments.

2. Objectives

A. To provide a comprehensive electrical installation that meets the operational needs of an aquaponics system.

B. To ensure all electrical work adheres to the National Electric Code (NEC) and local regulations.

C. To establish a dependable electrical supply for all associated equipment and systems.

3. Detailed Specifications

3.1 Electrical Service Specification

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A. System Requirement: Single-phase electrical service of 200 amp, with optional additional capacity as needed.

B. Electrical Configuration: The system should allow for flexibility in electrical service needs to accommodate future growth or changes.

C. Power Requirements: The installation must ensure that lighting, pumps, and monitoring equipment are sufficiently powered.

3.2 Conduit and Wiring

A. Conduit: Use of schedule 40 PVC or EMT (electrical metallic tubing) as per NEC standards for weather resistance and safety.

B. Wiring: All wiring shall be rated for outdoor use and comply with NEC Article 300 and Article 310 specifications for temperature and environment.

C. Components: Include junction boxes, disconnects, and breakers rated for the specified load, with GFCI protection as per NEC requirements.

3.3 Grow Light Installation (Optional)

A. Determine optimal placement: Conduct a study to ensure the grow lights are installed at the correct height and angle for maximum efficiency.

B. Specification: Select LED grow lights that are energy efficient and have a light output suitable for plant growth.

C. Electrical Requirements: Ensure that the grow lights are layered appropriately into the overall system load capacity to remain within the 200 amp service limit.

3.4 Compliance with Standards

A. Adhere to all applicable sections of the National Electric Code (NEC), particularly Article 250 for grounding and bonding.

B. Ensure compliance with all local county codes and regulations connected to electrical service installations.

C. Electrical service installations must be inspected and approved by the Walton County Building

Department prior to operation.

4. Service Requirements

4.1 Contractor Responsibilities

A. Provide a complete set of drawings and plans detailing all electrical installations prior to commencement.

B. Coordinate with the tank contractor to ensure seamless integration of the electrical system with other facility installations.

C. Provide all labor, materials, tools, and equipment necessary for completing the electrical installation.

D. Maintain a clean and safe work environment during construction and installation.

4.2 Compliance and Safety Requirements

A. Hold a valid State of Florida electrical contractor’s license.

B. Ensure that all installation workers have appropriate safety training and PPE (personal protective equipment).

C. Implement quality assurance processes to ensure compliance with safety and workmanship standards.

5. Delivery Requirements

5.1 Project Timeline

A. Submission of basic initial plans and specifications should occur within two weeks of contract award.

B. Once approved, installation should commence within four weeks, with a projected completion date not to exceed 12 weeks post-commencement.

5.2 Installation Schedule

A. If requested provide progress reports should be submitted to Walton County Project Manager to ensure alignment with the project timeline.

B. Conduct regular site meetings with all contractors involved to discuss progress, safety, and coordination of efforts.

5.3 Final Inspection and Handover

A. Upon completion of the installation, the contractor shall notify Walton County to schedule a final inspection.

B. Provide all necessary documentation, including warranty details, manuals, and completion certificates for all electrical installations.

C. Conduct training sessions for operational staff on the functionality and safety of the installed electrical systems.

6. Proposal Submission Guidelines

Contractors interested in submitting a proposal must include the following:

A. Company Overview: Description of relevant experience in electrical installations and aquaponics systems.

B. Detailed Project Approach: Outline how the installation project will be undertaken, including timelines and methodologies.

C. Itemized Cost Estimate: Detailed breakdown of costs associated with labor, materials, and services according to the specifications provided.

D. References: Provide at least two references from past clients related to similar projects.

7. Conclusion

Walton County seeks a qualified contractor to deliver a comprehensive electrical installation for an aquaponics facility. It is imperative that all work is performed in compliance with the National Electric Code, local regulations, and industry best practices to ensure a safe and functional system. All proposals must be submitted by the designated deadline and should reflect a clear understanding of the project requirements outlined in this scope of work.

3. Vendor Questionnaire

3.1 Respondent Submittals (without Cost)

Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

3.2 Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

3.3 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

3.4 Lead Time *

*Response required

3.5 Quote Validity*

*Response required

3.6 Has your company done business with Walton County before?*

If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.

☐ Yes

☐ No

*Response required

3.7 Please provide two references with contact information from customers you’ve done similar scope of work for:*

*Response required