APRIA JOFOC.pdf

36C260-20-AP-5215

VISN 20 Home Oxygen Services

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C260-20-AP-5215

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 20 (NCO 20), 5115 NE 82nd Ave., STE 102, Vancouver, WA 98682.

2. Nature and/or Description of the Action Being Processed: VISN 20 Home Oxygen Services firm-fixed-price IDIQ to be awarded to the Incumbent, APRIA, Inc. The existing contract expires 9/29/2020. The IDIQ would be awarded for a one (1) year period with two six (6) month option periods. A short-term contract was needed to ensure patient safety was not compromised.

Current Contract:

36C26019D0022 | APRIA

IGCE: $5,150,000

Expires 9/29/2020

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The VISN 20 Home Oxygen Contract will provide the medical facilities of VISN 20 with home respiratory care equipment and supplies for eligible veterans who meet the administrative and medical criteria for requested services through commercial home oxygen vendors working in accordance with the Joint Commission (JC) regulations.

Facilities and IGCE:

Facility Base Period 9/30/20 – 9/29/21

Option Period One 9/30/21 –

3/31/22

Option Period Two 4/01/22 –

9/29/22

Roseburg VA Medical Center

$1,225,000 $612,500 $612,500 $2,450,000

White City VA Medical Center

$1,350,000 $675,000 $675,000 $2,700,000

Total: $2,575,000 $1,287,500 $1,287,500 $5,150,000

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1.

(X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

https://www.acquisition.gov/content/part-6-competition-requirements

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

a. Only One Responsible Source (FAR 6.302-1) –Due to the nature and continual need of home oxygen for patient care in the Veterans’s home, the contract is required to assure that there is no interruption of services. Not providing these services is detrimental to patient health and safety.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: No market research was conducted since a short-term contract was needed to ensure patient safety was not compromised. The government will continue to conduct market research and intends to issue a follow-on competitive solicitation to maximize competition.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Incumbent was contacted and to request continued service to the existing contract. The pricing was considered fair and reseanable for the existing contract.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: : No market research was conducted since a short-term contract was needed to ensure patient safety was not compromised. A follow-on procurement, 36C260-19-AP-3430 has been submitted by the VISN 20 Program Manager.

Follow on procurement market research status:

a. Only 1 small business resulting from the query of the SBA DSBS tool responded to the Sources

Sought.

b. A Request for Information (RFI) was issued on 7/11/2020 to vendors at the Government Point of

Entry on the betaSAM and yielded five responses:

c. Currently seeking responsible SB/VOSB/SDVOSB Sources.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None, Incumbent was contacted by phone.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Government will continue to conduct market research and intends to issue a competitive solicitation to maximize competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

https://www.acquisition.gov/content/part-6-competition-requirements

_____________________________ __September 8, 2020_ Robert Pavolka Date VISN 20 Prosthetics Manager

Contracting Officer: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Erik K. Berg Date Contracting Officer Network Contracting Office 20 (NCO 20)

One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

S. Dale Allen Date Director of Contracting

Network Contracting Office 20 (NCO 20)

VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

Curtis M. Jordan Date Executive Director Regional Procurement Office West Head of Contracting Activity (HCA)