Approved JA - Ambulance Service.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:_36C250-24-AP-0653

1. Contracting Activity: Department of Veterans Affairs, VISN 10, LTC Charles S. Kettles VA Medical

Center, Ann Arbor, MI, Networ Contracting Office 10. 2237 # 506-24-1-825-0002.

2. Nature and/or Description of the Action Being Processed: This procurement is for ambulance transportation service providing Basic Life Support (BLS) and Advanced Cardiovascular Life Support (ACLS) for the VA Ann Arbor Heath Care System (VAAAHCS), which includes Community Based Outpatient Clinics (CBOCs). This will be a short-term contract sole sourced to the incumbent keeping service in place while a competitive solicitation is reviewed, solicited, and awarded. The estimated amount of this procurement is $588,495.20.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Contractor must be able to provide BLS and ACLS ambulance service for the LTC Charles S. Kettles VA Medical Center. This includes transportation between CBOCs and other designated VA Medical Centers, such as Detroit, Saginaw, and Battle Creek. This service is for eligible beneficiaries of the VAAAHCS.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Huron Valley Ambulance Inc.

(Huron Valley) has provided ambulance service over the past ten years. Huron Valley has a fleet and staff that can support the requirements of this contract in providng BLS and ACLS for beneficiaries within the area of the VAAAHCS. This will be a follow-on contract to keep service in place while a competitive solicitation will be posted on SAM.gov. While interest has been shown to compete this requirement, previous solicitation that awarded the current contract, 3635018D0173, resulted in only one response to the solicitation, which was from Huron Valley. Huron Valley is the only known responsible contractor that can provide the full scope of service.

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6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A sources sought notice was posted April 6, 2023, and closed April 14, 2023 for the market research conducted to initiate the competitive solicitation. The incumbent, Huron Valley, and one small business, Western Star Hospital Authority, Inc. responded.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost to the Government will be determined to be fair and reasonable by comparing to other ambulance service contracts awarded within NCO 10.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As described in paragraph six above, a sources sought was posted. A competitive solicitation will be conducted. VetCert was searched using NAICS 621910 resulting in 133 vendors found. SBA Dynamic Small Business was searched using NAICS 621910, zip code starting with 48, and key word “ambulance” resulting in one small business vendor found. The vendor is not registered in SAM.gov.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Huron Valley Ambulance Inc.

Western Star Hospital Authority, Inc.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

A competitive solicitation will follow and be posted on SAM.gov. This will be a short-term contract to continue to provide service.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Benjamin Barker Chief, Veterans Transportation Services LTC Charles S. Kettles VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

Effective Date: 02/01/2022 Page 3 of 3

Christopher D. Gundy Date Contracting Officer Branch Chief, Services Team #4 Network Contracting Office 10

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Jason E. Lawson Date Division Chief, Healthcare and General Services Branches

Network Contracting Office 10