Approved BNJ_04222024_Redacted.pdf

BRAND NAME JUSTIFICATION AND APPROVAL

Purchase Request Number: IHS1493317

Requiring Office: IT Dept Cheyenne River Health Center

1. Organization / Line Office: Cheyenne River Health Center / Information Technology

2. Description of Action being Approved: Replace laptops throughout the facility that are out of warranty and are at or near end of life.

3. Description of Product, Supplies, or Services: See attached specification sheet

4. An Identification of the statutory authority permitting other than full and open competition. (Requesting Office completes with assistance of Contract Specialist) The Statutory Authority for this action is 11.105(a)(1) The particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs

5. Identification of the Justification Rationale: The requested Dell brand equipment allows for continuity and compatibility with existing equipment, deployment software, and management systems. The purchase of other brands at this point would result in additional compatibility and security tests, increased learning curves, duplicate work efforts, increased training and administrative costs.

The Dell equipment is being requested to replace current equipment as well as new equipment to support IHS Meaningful Use initiatives, which will allow staff to meet the mission of the agency. The Dell brand of common hardware allows IHS to operate the systems with higher availability and lower overall cost of ownership. For all systems, IT support staff are experienced with Dell configuration, images, installation, application patching, and trouble shooting. Dell has demonstrated the ability to provide a range of quality hardware, software, and service products with minimum paperwork from IHS. Parts, supplies, and accessories are interchangeable within product line currently in place. It is imperative that all laptops be standardized in order to maintain adequate technical support, maintenance, interoperability of peripherals and components, and staffing. Dell supplied replacement parts and technical support ensures compatibility of hardware. The Dell hardware and warranty are available from multiple Dell partners. Other manufactures, though providing quality hardware, do not meet the needs of the government in areas of standard support, configuration, interoperability with hardware we currently have, and management.