Approval to post.pdf
PDF 749 KB Posted
- Attached to
- DVS – Court Reporting Services
- Solicitation number
- QQ-129870
- Issued by
- Richmond City, Roanoke City, Virginia
About this file
This is an internal approval email chain from the Virginia Department of Veterans Services (DVS) regarding authorization to post a solicitation for court reporting services. The email thread, dated October 6-9, 2026, documents the internal review and approval process for a new indefinite-term contract. The contract will establish services for in-person and virtual hearing appearances and the production of accurate, timely transcripts for DVS. The solicitation is structured as an optional contract with no mandatory usage obligations, designed to streamline the procurement process when court reporting services are needed. The contract terms include provisions for awarding to multiple vendors to accommodate scheduling conflicts and ensure service availability.
The decision to create this new contract was prompted by issues with a previous contract listed as "available to all state agencies," which the Department of Environmental Quality had listed incorrectly. The new solicitation addresses DVS's ongoing court reporting needs through a more controlled and reliable procurement mechanism. The approving officials—Dara Hechter, Tramaine Carroll-Payne, and Deputy Commissioner Steven Combs—all provided approval, with Deputy Commissioner Combs confirming the document was ready for posting as of October 9, 2026. No specific pricing terms, set-asides, funding amounts, or contract term duration are detailed in this approval email.
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Other files
| File | Type | Posted |
|---|---|---|
| uIFB - DVS Court Reporting Services.pdf | ||
| Q&A.pdf |
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Text version
Polk, Amanda (DVS)
From: Combs, Steven (DVS) Sent: Friday, October 9, 2026 2:37 PM To: Hechter, Dara (DVS); Polk, Amanda (DVS); Carroll-Payne, Tramaine (DVS) Subject: RE: New Contract for DVS Court Reporting Services - Approval Needed
Categories: Documentation
Thanks all – looks good to me too.
Amanda – if you haven’t put this on the street yet, do you need anything else to move forward?
Thanks, Steven J. Combs Deputy Commissioner Virginia Department of Veterans Services 600 E. Broad St, 2nd Floor Richmond VA 23219
(804) 786-0294 (Office)
(804) 221-3602 (Mobile/Text) Steven.Combs@dvs.virginia.gov hƩp://www.dvs.virginia.gov/
To reach the Suicide and Crisis Lifeline, dial 9-8-8 (veterans press 1) hƩps://www.veteranscrisisline.net/
From: Hechter, Dara (DVS) <Dara.Hechter@dvs.virginia.gov> Sent: Wednesday, October 7, 2026 11:57 AM To: Polk, Amanda (DVS) <Amanda.Polk@dvs.virginia.gov>; Carroll-Payne, Tramaine (DVS) <Tramaine.Carroll- Payne@dvs.virginia.gov>; Combs, Steven (DVS) <steven.combs@dvs.virginia.gov> Subject: RE: New Contract for DVS Court Reporting Services - Approval Needed
Looks good to me!
From: Polk, Amanda (DVS) <Amanda.Polk@dvs.virginia.gov> Sent: Tuesday, October 6, 2026 9:23 AM To: Hechter, Dara (DVS) <Dara.Hechter@dvs.virginia.gov>; Carroll-Payne, Tramaine (DVS) <Tramaine.Carroll-
Payne@dvs.virginia.gov>; Combs, Steven (DVS) <steven.combs@dvs.virginia.gov> Subject: New Contract for DVS Court Reporting Services - Approval Needed
Good Morning All, After discussing with Dara last week, it was suggested that a new contract for court reporting services would be beneficial for our ongoing needs. The previous contract we were using was listed as ‘available to all state agencies’, but we recently discovered that DEQ listed it incorrectly.
I have drafted a solicitation for a new contract, and it is ready for your review. This will be an optional contract, with no obligations to use it. It will provide a more seamless procurement process when a need arises, and I have included terms that would allow us to award to multiple companies, in case of scheduling conflicts.
Please let me know if any additions are requested to the draft.
Thank you for your time!
Thank you so much for all you do!
Amanda M. Polk Procurement Officer II, VCO Virginia Department of Veterans Services 600 E Broad Street, 2nd Floor Richmond, Virginia, 23219 Phone: (804) 482-8498 Amanda.Polk@dvs.virginia.gov www.dvs.virginia.gov Hours: Monday-Thursday 6:30 AM to 5:00 PM EST
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