RFI-OHF_Hospital_Assessment_Consultants_11-16-2018.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a request for offers, quotes or proposals. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. This is a market research tool only to determine the capability of potential sources.

The Department of Housing and Urban Development (HUD) is contemplating establishing a contract under NAICS Code 541611 (Administrative Management and General Management Consulting Services), and the Small Business Standard is $15.0 million, PSC Code R410 (SUPPORT- PROFESSIONAL: PROGRAM EVALUATION/REVIEW/DEVELOPMENT), for assistance with HUD’s Office of Healthcare Programs (OHP) for the Operations Improvement and Turnaround Consultants and is issuing this Request For Information (RFI) in order to solicit responses from capable sources and capability statements to ensure sufficient competition exists to meet the government’s requirements.

Please review the attached draft performance work statement (PWS) and provide your feedback to Deborah Lawrence-Wilson. If there are questions, please contact Deborah.M.Lawrence-Wilson@hud.gov with subject line: OHP Operations Improvement and Turnaround Consultants

BACKGROUND

The Department of Housing and Urban Development’s Office of Hospital Facilities (OHF) is located in the Office of Healthcare Programs. OHF manages the Section 242 program, which enables affordable financing and refinancing options for acute care hospitals. Under Section 242 of the National Housing Act in the Federal Housing Administration, OHF is authorized to insure mortgage loans for acute care hospitals. Portfolio hospitals range from large academic medical centers to rural critical access hospitals and they are geographically dispersed across the United States. OHF assigns an account executive, a HUD staff member, to each hospital. The account executive is the hospital’s principal point of contact in the program. In addition to providing client service to the hospital, the account executives also monitor the financial and operational performance of the hospital.

OHF seeks to retain qualified healthcare consulting firms to provide services on an “as needed basis”. The selected firm will work alongside OHF account executives to provide consulting services in the event that OHF requires an independent opinion or does not have the in-house resources to complete a defined project. The identified firms must have the capabilities to execute a wide spectrum of hospital related consulting engagements.

GENERAL DESCRIPTION OF WORK

The objective of this requirement is to retain qualified independent contractors/consultants who will be able to provide OHF with a broad range of hospital industry expertise and assume the responsibility for completing consulting engagements as deemed necessary by OHF management.

The contractor will effectively perform the duties and responsibilities as defined below and will respond timely to task(s) assigned. Work engagements will be assigned on an “as needed basis” and will involve performing a range of hospital consulting projects. The scope of requested work will involve financial and strategic services including but not limited to:

· Performance improvement assessments

· Reviews of existing hospital business plans

· Revenue cycle assessments

· Physician practice planning The Contractor shall possess national experience in consulting, analysis, and advising of acute care hospitals in at least 25 individual states and/or territories.

The following, while not all-inclusive, are areas and activities typical of the services provided under this contract. During this contract period, there may be other requests for services needed to accommodate unforeseen emerging needs.

1. Performance improvement assessments: The contractor shall have experience with preparing financial turnaround plans which may include an assessment of the current situation at the hospital using benchmarking techniques and a qualitative assessment of the Board of Directors and Management. Areas to address may include revenue enhancement opportunities and cost control measures such as labor needs based on demand and supply chain opportunities. The developed plans must be actionable based on industry best practices and contractor experience.

2. Independent review of business plans or projections: OHF may request the contractor to review existing turnaround, marketing, feasibility, strategic or business development plans that were either self-prepared by the hospital or were prepared by an outside consultant. The contractor will review plans and assess the impact on the hospital and the extent to which the plans are actionable.

3. Revenue cycle assessments: The contractor shall have expertise in evaluating hospital revenue cycle performance and in providing an opinion on areas of revenue cycle improvement.

4. Reimbursement and provider compliance: The consultant shall have knowledge of current healthcare legislation and Medicare and Medicaid rule changes. In addition, the consultant shall have the expertise to assess the financial and operational impact of pending legislative and/or rule changes.

5. Healthcare workforce planning: The consultant shall have experience in assessing physician compensation packages and recruitment needs. The consultant shall also have experience in assessing labor expense, staffing levels, productivity, and quality of care.

CONTEMPLATED MAGNITUDE OF THE PROJECT

$10M to $50M

CONTEMPLATED PLACE OF PERFORMANCE

Hospital and Contractor Facility

RESPONSE REQUESTED

Small Businesses are encouraged to respond.

This synopsis is a market research tool being used to determine the availability and capability of potential sources prior to determining the method of acquisition and whether the government will proceed with this acquisition. The Government will not pay for any information solicited. If a contract is ultimately pursued, responses to this synopsis will be used to aid in determining whether the acquisition is set-aside for small business or in establishing small business subcontracting goals. All qualified firms are encouraged to respond.

The capability statement shall address, at a minimum, the following for the past three years:

1. Name and address of company and or companies (if there is a teaming arrangement or joint venture);

2. Technical expertise relevant to the requirement;

3. Technical approach relevant of the requirement (1 to 2 paragraphs);

4. Management approach relevant to the requirement (1 to 2 paragraph);

5. Corporate experience relevant to the requirement (1 to 2 paragraph);

6. Indicate if your business size. If small, list that or any other socio-economic categories that apply to your firm under the designated NAICS code;

7. Whether you have had unequal access to any information relevant to the acquisition that could provide an unfair competitive advantage;

8. Relevant past performance. Your capability statement needs to include a list of three customers (Government/non-Government) within the past three (3) years highlighting similar work in nature, scope, complexity, and difficulty and a brief description of the scope of work. Your submission for relevant past performance must include for each customer:

· Contract name;

· Contracting Agency or Department, POC and contact information;

· Yearly contract value (in $$);

· Whether your firm was the prime or a subcontractor;

· Period of performance;

· Description of work and how it relates to the requirements.

Interested firms responding to this market survey must provide a capability statement demonstrating their experience, skills and capability to fulfill the Governments requirements for the above. The capability statement shall be in sufficient enough detail, but not exceed 5 pages TOTAL, so that the Government can determine the experience and capability of your firm to provide the requirements above. Please specify one primary and one alternate Point of Contact (POC) within your firm, including telephone numbers and email addresses in case clarifications of your submission are needed.

Only electronic copies of capability statements will be accepted and must be emailed to Deborah.M.Lawrence-Wilson@hud.gov. The e-mail shall contain the following subject line: Response to Sources Sought Notice – OHP Hospital Assessment Consultants. The Government may use the responses received to determine whether to proceed with the acquisition as a set-aside, or in the absence of a least two small business responses to this notice, may determine to proceed with a full and open competition. This decision and whether to proceed with the acquisition is at the sole discretion of the Government.

All interested contractors must submit their capability statements by Close of Business on Friday, December 7th to Deborah Lawrence-Wilson. Phone calls will not be accepted. Late responses will not be considered.