Appendix G - Cost Proposal Worksheet.xlsx
XLSX spreadsheet 63 KB Posted
- Solicitation number
- RFP - 12A - 202605090
- Issued by
- Kennebec County, Maine
About this file
This is a Cost Proposal Worksheet for the State of Maine's ReEmployME Application Support, Maintenance, and Enhancement RFP (RFP Number 202605090). The worksheet provides a structured template for bidders to propose comprehensive costs associated with the technology implementation, ongoing maintenance, and operational support of the ReEmployME application. The project initiation date is January 1, 2027, with the initial contract period extending through December 31, 2031 (five years). The cost proposal template is organized into multiple components including implementation and transition of the graphic-based interface (GBI), ongoing maintenance and operations, annual support activities, time and materials (T&M) rates for enhancements, and any proposed modernization projects. All fiscal years referenced follow the State Fiscal Year calendar of July 1 through June 30.
The cost proposal structure requires bidders to detail annual maintenance and support costs across five years, including general maintenance and support activities, infrastructure support, subcontract services and licenses, and software licenses and subscriptions. Bidders must provide an hourly Time and Materials rate applicable to both formal task approvals and fixed-cost statements of work directed by the State. The worksheet includes provisions for proposing modernization efforts with detailed hourly rates for initiation, implementation, and project closeout phases. Future vendor hourly rates for work outside the scope of services must also be provided for four renewal periods extending from September 1, 2027 through August 31, 2035. Hourly rates should reflect salary and wages only, excluding fringe benefits and overhead costs. All pricing assumptions must be documented in the notes column, and bidders are responsible for ensuring that all costs entered accurately reflect their total proposal amount.
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Other files
| File | Type | Posted |
|---|---|---|
| Copy of Copy of RFP12A20260509 Vendor Questions Public version full v3.xlsx | XLSX spreadsheet | |
| Appendix E - EXAMPLE Technical Assessment Form.xlsx | XLSX spreadsheet | |
| Appendix I - ME IT Non-Disclosure Agreement (NDA).docx | DOCX document | |
| RFP 202605096 ReEmployME Case Management System_Final.docx | DOCX document |
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Text version
Instructions
| RFP Name | ReEmployME Application Support, Maintenance, and Enhancements |
| RFP Number | 202605090 |
This Template provides a structured approach for proposing the totality of costs for this RFP, including:
- T&I of the GBI;
- Ongoing M&O of the Supplier's proposed GBI
The table below describes the worksheets contained within this Response Template
| Table of Contents | ||
| Section Title | Description | |
| Instructions | Cover Page, Instructions and Table of Contents |
| Total Cost Summary | Summary of the total proposed technology costs |
| Annual for Maintenance Costs | List of items that will be billed to the Department annually |
Services for Enhancements and Modernization This tab has to include the (required) hourly Time and Materials (T&M) rate and any Modernization proposed projects
Instructions
* These are the general instructions for this cost workbook. Detailed instructions are located on each tab.
For all tabs in this workbook, Supplier should assume:
1. Years correspond to State Fiscal Years - July 1 - June 30
2. Project start: 01/01/2027
Total Cost Summary
| RFP Name | ReEmployME Application Support, Maintenance, and Enhancements |
| RFP Number | 202605090 |
| Total Cost Summary |
| The costs on this worksheet will be automatically calculated using the information entered on the Implementation Costs and Annual Costs. It is the Bidder's responsibility to ensure that costs on this sheet reflect the full Proposal cost. |
Instructions: Do not edit any cells on this sheet. Prior to submission, confirm all costs reflect the Proposal cost total.
| Total Cost Summary | Initial Period 01/01/2027-12/31/2031 | Total Cost | ||||
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | |
| Annual Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Total Overall Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
Annual Maintenance Costs
| RFP Name | ReEmployME Application Support, Maintenance, and Enhancements |
| RFP Number | 202605090 |
| Annual Costs |
| Instructions: Enter the amount for all annual costs. Add additional rows as needed. Any pricing assumptions must be included in the Notes column of this sheet. |
The Annual Maintenance and Support Cost per year must reflect all maintenance and support activities to maintain, support, and monitor the ReEmployME application, as well as any defects that require resolution (refer to Part II, III Scope of Services of this document for defect cost responsibility after transition if applicable), and include all minor software patches and updates that are part of regular maintenance and keeping the application protected and secure from security incidents and breaches.
| Table 1. Annual Activities | ||||||
| Description Annual Costs | Initial Period 01/01/2027-12/31/2031 | Notes | ||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | ||
| 1. Maintenance and Support as defined in the narrative Appendix G of the main RFP document | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 2. Infrastructure support, if separate from line item 1 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 3. Subcontract services and licenses, and Other Costs, refer to SBOM Appendix E | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 4. Software licenses and subscriptions, refer to SBOM Appendix E | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| <Add additional Rows as required> | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Total Annual Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
T&M and Modernization
| RFP Name | ReEmployME Application Support, Maintenance, and Enhancements |
| RFP Number | 202605090 |
| Initial Period 01/01/2027-12/31/2031 Hourly Time & Materials (T&M) |
| The Time and Materials Rate must reflect the hourly rate used for Tasks and Enhancements, both those done through formal approval, as well as those completed through a fixed cost SOW prior to the work commencing as approved and directed by the State. |
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | |
| T&M | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Modernization Proposal |
| Additional Services: This tab can be used by the Bidder to provide costs for any proposed modernization efforts. |
Title Name Initiation Implementation Project Close Out Hourly Rate** Hours X Rate
Totals 0 0 0 $0.00
| Add rows as appropriate for proposal |
| *This information is important and required so that the Department can break down the costs for services |
| ** Hourly rate represents salary and wages only. No fringe/overhead |
| Future Vendor Hourly Rates for Work Outside of the Scope of Services Worksheet | ||||
| Position Title | Renewal Period 1 | Renewal Period 2 | Renewal Period 3 | Renewal Period 4 |
| 9/1/2027-8/31/2029 | 9/1/2029-8/31/2031 | 9/1/2031-8/31/2033 | 9/1/2033-8/31/2035 |
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