APPENDIX.B-Budget.docx
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- Solicitation number
- 2139734
- Issued by
- New York
About this file
This is a budget appendix template for the New York Department of Economic Development (DED) Division of Tourism's Request for Proposals (RFP) for tourism representation services in Germany. The contract is for a period of up to five years, during which the selected contractor will develop and implement marketing strategies and provide trade, media, consumer outreach, and general representation services in the German marketplace to promote New York travel and tourism. The budget template requires bidders to submit detailed cost projections across all five contract years, organized into separate sections for marketing activities and office operations/non-marketing activities, with all supporting calculations and line-item justifications included in the proposal.
The budget submission must follow the prescribed format without modifications and be bound separately from the main proposal. Bidders must itemize marketing activity expenses by specific activities such as partner support, public relations, shows and exhibits, sales training, and web marketing, while office operations expenses must include detailed personnel costs (by title, hourly rate, and hours), administrative and other expenses, and any subcontract costs. The budget is subject to an annual cap of $250,000, with a total five-year budget summary required. The incumbent contractor is Weichman Tourism Service, and there are no applicable SDVOB, MBE, WBE, or DBE contracting goals for this procurement.
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| File | Type | Posted |
|---|---|---|
| 1-RFP Final.pdf |
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Text version
APPENDIX B - BUDGET
Refer to Section 3.1, item 4 and Section 4.0 for additional guidance on completing the following budget.
Complete for all five years. (Use additional sheets if necessary.) DO NOT CHANGE FORMAT
YEAR 1
MARKETING ACTIVITY EXPENSES
List Specific Activities, for example*
Partner support
Public relations
Shows, exhibits and missions
Sales and training
Web marketing
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| # of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR ONE TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
* Actual marketing budget categories to be determined by bidder.
YEAR 2
MARKETING ACTIVITY EXPENSES
List Specific Activities, for example*
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| Number of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR TWO TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
YEAR 3
MARKETING ACTIVITY EXPENSES
List Specific Activities for example*
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| Number of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR THREE TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
YEAR 4
MARKETING ACTIVITY EXPENSES
List Specific Activities for example*
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| Number of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR FOUR TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
YEAR 5
MARKETING ACTIVITY EXPENSES
List Specific Activities, for example*
Partner support
Public relations
Shows, exhibits and missions
Sales and training
Web marketing
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| # of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR FIVE TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
TOTAL BUDGET PROPOSAL SUMMARY
| Year 1 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 2 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 3 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 4 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 5 Total for Marketing and Non-Marketing Activities | |
| $ |
Total Budget
TOTAL
*Appendix B must be bound separately from the rest of the proposal. ** Do not exceed $250,000 annually.
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