Appendix D Price Proposal Form.xlsx

This is a Price Proposal Form for an Electronic Fare Collection System RFP issued by Janesville Transit in Wisconsin. The proposal requests pricing for the purchase and installation of an electronic fare collection system to be deployed across the transit agency's fleet of 17 buses plus one spare farebox unit. Bidders must provide comprehensive pricing across five distinct cost categories: start-up costs, ongoing operational costs, equipment and tools, optional services, and optional integrations. Start-up costs include 18 electronic contactless fareboxes, 18 transfer printers, installation labor, a cashbox receiver/vault system, wireless data transfer infrastructure, one-year warranty and support, back-office software, training, project implementation, and Year 1 subscription/licensing fees. The contract term spans from October 1, 2021 through September 30, 2026, with pricing required for Year 1 (October 1, 2021 – September 30, 2022), Year 2 (October 1, 2022 – September 30, 2023), Year 3 (October 1, 2023 – September 30, 2024), Option Year 1 (October 1, 2024 – September 30, 2025), and Option Year 2 (October 1, 2025 – September 30, 2026).

Bidders must provide line-item pricing for all required start-up capital and implementation costs, as well as detailed ongoing costs for annual subscriptions and licensing necessary for continued system operation. Equipment pricing should include contactless fare cards, specialized maintenance tools, portable roadside assistance tools, workbench/stands, proprietary materials such as heat transfer paper, and optional fare sales kiosks. Optional services available for pricing include maintenance service plans and extended warranty offerings. Optional integrations available for purchase include mobile app functionality and other system enhancements. The form allows bidders to add additional line items as necessary to ensure comprehensive cost coverage for system implementation and maintenance throughout the contract period.