Appendix A_Sample Budget Table and Narrative.docx
DOCX document 29 KB Posted
- Attached to
- Conservation Innovation Grants (CIG) On-Farm Conservation Innovation Trials for fiscal year (FY) 2026
- Opportunity number
- USDA-NRCS-NHQ-CIGOFT-26-NOFO0001447
About this file
This file is a sample budget table and narrative for the Conservation Innovation Grants (CIG) On-Farm Conservation Innovation Trials program administered by the NRCS. The sample demonstrates a three-year project with a total federal budget of $826,145, structured across Personnel ($260,640), Fringe Benefits ($68,645), Travel ($16,860), Supplies ($11,000), Contractual/Subaward costs ($254,000), and Other costs ($215,000). Personnel costs include a Project Director at 50% time commitment ($135,000 total), a research technician at 25% time commitment ($45,000 total), and undergraduate student support ($80,640 total). Fringe benefits are calculated at 35% for faculty and permanent staff and 7% for student hourly employees. Travel expenses cover plot preparation and data collection trips at $0.60 per mile, overnight hotel stays at $90 per night, and conference attendance in years two and three at approximately $3,390 per year.
The budget narrative provides detailed justification for supplies including soil probes, weed suppression technology, seeds, irrigation supplies, and soil sampling equipment, with year-specific procurement plans. Contractual costs total $254,000 across three contractors: Acme Inc. for farmer outreach and technical assistance ($219,000), Amazing Graphics and Marketing for digital marketing and recruitment tools ($5,000), and Innovative Technology for online tool development ($30,000). The "Other" category allocates $215,000 for farmer incentive payments at $100 per acre to encourage adoption of cover crop practices across an estimated 2,000 acres, with enrollment varying by year ($50,000, $100,000, and $50,000), and $15,000 total for annual soil health and nutrient testing at $250 per sample. This template is designed to guide applicants in preparing compliant budget submissions for On-Farm Trials projects addressing soil health, nutrient management, irrigation, or grazing land management innovations.
Appendix A - Sample Budget Table and Narrative
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SAMPLE BUDGET TABLE
FEDERAL BUDGET
| Year 1 |
| Year 2 |
| Year 3 |
Total
Personnel
| $86,880 |
| $86,880 |
| $86,880 |
$260,640
| Name of team member |
| $45,000 |
| $45,000 |
| $45,000 |
$135,000
| Name of team member |
| $15,000 |
| $15,000 |
| $15,000 |
$45,000
| Name of team member |
| $26,880 |
| $26,880 |
| $26,880 |
$80,640
Fringe
| $22,882 |
| $22,882 |
| $22,882 |
$68,645
| Faculty |
| $21,000 |
| $21,000 |
| $21,000 |
$63,000
| Students |
| $1,882 |
| $1,882 |
| $1,882 |
$5,645
Travel
| $3,360 |
| $6,750 |
| $6,750 |
$16,860
| Plot prep and data collection |
| $3,000 |
| $3,000 |
| $3,000 |
$9,000
| Demo plot overnight trips |
| $360 |
| $360 |
| $360 |
$1,080
| Conference trips |
| $0 |
| $3,390 |
| $3,390 |
$6,780
Supplies
| $4,000 |
| $4,000 |
| $3,000 |
$11,000
| Soil Probes |
| $2,000 |
| $0 |
| $0 |
$2,000
| Weed suppression tech |
| $2,000 |
| $0 |
| $0 |
$2,000
| Seeds |
| $0 |
| $1,000 |
| $0 |
$1,000
| Irrigation supplies |
| $0 |
| $3,000 |
| $0 |
$3,000
| Soil sampling supplies |
| $0 |
| $0 |
| $3,000 |
$3,000
Contractual
| $83,000 |
| $85,500 |
| $85,500 |
$254,000
| Contractor Name |
| $73,000 |
| $73,000 |
| $73,000 |
$219,000
| Contractor Name |
| $0 |
| $2,500 |
| $2,500 |
$5,000
| Contractor Name |
| $10,000 |
| $10,000 |
| $10,000 |
$30,000
Other
| $55,000 |
| $105,000 |
| $55,000 |
$215,000
| Testing and analysis |
| $5,000 |
| $5,000 |
| $5,000 |
$15,000
| Farmer Incentive Payment |
| $50,000 |
| $100,000 |
| $50,000 |
$200,000
TOTAL
| $255,122 |
| $311,012 |
| $260,012 |
$826,145
SAMPLE BUDGET NARRATIVE
NAME OF AWARDEE
Project Title
PROJECT TOTAL: $XXX
FEDERAL BUDGET:
Personnel Tom Smith, Project Director, annual salary of $90,000, 50% time commitment, will advise the project team, assist with demonstration plot establishment, data collection and analysis, and participate in project field days. Year 1: $45,000; Year 2: $45,000; Year 3: $45,000
Mary Johnson, research technician, annual salary of $60,000, 25% time commitment (3 calendar months) for three years. Establish the field and demonstration plots, function as the project manager, coordinating sub-award work, drafting reports and publications, and participating in all project field days. Year 1: $15,000; Year 2: $15,000; Year 3: $15,000.
Undergraduate students, paid hourly. Support is requested for four undergraduate students to assist with fieldwork (emergence counting, soil sample collection, planting, harvest, etc.) in each year of the project. These students will be employed approximately 4 months during the summer at $14/hr and 30 hr/week. Year 1: $26,880; Year 2: $26,880; Year 3: $26,880.
Total Personnel: Year 1: $86,880; Year 2: $86,880; Year 3: $86,880
Fringe Benefits Fringe benefits rates are as follows: 35% for faculty and permanent staff; 7 percent for student hourly employees.
Faculty Fringe: Year 1: $21,000; Year 2: $21,000; Year 3: $21,000 Student Fringe: Year 1: $1,882; Year 2: $1,882; Year 3: $1,882
Travel Funds are requested to support travel for plot preparation and data collection trips, and travel to four field days within the States of New York and Pennsylvania. Estimated 5,000 mi/yr at a rate of $0.60/mi. Year 1: $3,000; Year 2: $3,000; Year 3: $3,000.
Funds are requested for overnight hotel stays at demonstration plot locations at the State hotel rate of $90/night, 4 times per year ($360/yr). Year 1: $360; Year 2: $360; Year 3: $360.
Funds are requested in the second and third year for three individual trips each year to scientific conferences based on the following estimates: Lodging - 3 nights x $150/night ($450); Per diem $50/day x 4 days ($200); Transportation: Airline travel to conference location - $400/flight + ground transportation - $50 + parking at airport - $30 ($480). Year 2: $3390; Year 3: $3390.
Total Travel: Year 1: $3,360, Year 2: $6,750, Year 3: $6,750.
Equipment - none
Supplies Soil temperature and moisture probes to be purchased in year 1– 10 units at $200 per unit (Total $2,000) Weed suppression technologies to be purchased in year 1 – 10 units at $200 per unit (Total $2,000) Seeds to be purchased in year 2– 100 lbs. at $10 per lbs. (Total $1,000) Irrigation supplies for field plots to be purchased in year 2 – 10 units at $300 per unit (Total $3,000) Sampling equipment to be purchased in year 3– 10 units at $300 per unit (Total $3,000)
Total Supplies: Year 1: $4,000; Year 2: $4,000; Year 3: $3,000.
Contractual/Subaward Three contractors:
All contractors were identified pursuant to a competitive process.
Contract with Acme Inc. ($219,000).
Acme Inc. will provide farmer outreach, recruitment and technical assistance for producer participants. Acme Inc. will provide outreach and technical assistance all three years of the project and will commit at least one full FTE level of effort. The cost also includes any necessary supplies.
Year 1: $73,000; Year 2: $73,000; Year 3: $73,000
Contract with Amazing Graphics and Marketing ($5,000) Marketing team will use innovative digital marketing tools to reach producers and help gain interest. Team will develop graphics and video production to support program recruitment and teaching tools.
Year 1: $0; Year 2: $2,500; Year 3: $2,000
Contract with Innovative Technology ($30,000) Contractor will help develop online tools to assist producers with conservation practices.
Year 1: $10,000; Year 2: $10,000; Year 3: $10,000
Total Contractual: Year 1: $83,000; Year 2: $85,500; Year 3: $85,500
Construction - None requested
Other Farmer Incentive Payments.—An incentive of $100 an acre will be given to farmers to adopt the cover crop practices described in the project. This effectively pays rental cost. Estimated 2,000 acres will be enrolled in this project. Year 1: $50,000; Year 2: $100,000; Year 3: $50,000.
Sample Testing & Analysis.—Basic nutrient testing and soil health testing will be done annually for all plots. Roughly 20 samples a year at $250/sample ($5,000/year).
Total Other Costs: Year 1: $55,000 Year 2: $105,000; Year 3: $55,000.
File details come from the government source that posted it. Updated .