Attachment_1_APHIS-SS-PPQ-NDDTC.pdf

Sources Sought - APHIS-SS-PPQ-NDDTC

ATTACHMENT – 1 INTERESTED PARTIES PLEASE RETURN THIS PAGE BY 8/09/2019

TO

Carol.Dingess@usda.gov or fax to Attn: Carol Dingess (2E20) Fax 970-494-7228

Name of company______________________________________________________________

Phone# __________________________________ fax# ____ ___________________

Point of contact Name______________________________________________________________

Email Address ____________________________________________________________________

Description Price Per Month X 12 months Total $

Janitorial Services at the USDA/APHIS/PPQ/ National Detector Dog Training Center (NDDTC), located at 360 International Park, Newnan, Georgia 30265, for its five adjacent buildings. Pricing shall include all costs necessary to accomplish the services in the statement of work (including but not limited to: overhead, general and administrative, profit, insurance, transportation, labor hours, equipment and supplies).

The U.S. Department of Agriculture is a tax exempt agency. (Exempt from state and Federal tax) Tax ID Number : 41-0696271. Tax Exempt # 471640000

The North American Industry Classification System (NAICS) Code for this requirement is 561720 Janitorial Services. The Small Business Standard Size is $ 18 Mil.

Please check all that may apply:

Number of Employees

__ Less than $ 18 mil

__ $ 18 mil OR MORE

[ ] Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

[ ] Small Economically Disadvantaged Business (Jul 2013) (15 U.S.C. 637(m).

[ ] Service-Disabled Veteran-Owned Small Business ((Nov 2011) (15 U.S.C. 657 f).

[ ] Certified HUBZone Business (Nov 2011) (15 U.S.C. 657a

[ ]Other_______________________________________

[ ] Services available on GSA Contract #___________________________________ mailto:Carol.Dingess@aphis.usda.gov http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

USDA APHIS PPQ

National Detector Dog Training Center

360 International Park Newnan, GA 30265

(770) 254-2523

Janitorial Services

I. Background:

The Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Plant Protection and Quarantine (PPQ), National Detector Dog Training Center (NDDTC), 360 International Park, Newnan, Georgia 30265, has a requirement for janitorial services for three days per week at its five adjacent buildings.

The total area is approximately 73,500 square feet:

Administrative Building, approximately 62,000 square feet of space Veterinarian Building, approximately 500 square feet of space Main Kennel, approximately 6,700 square feet of space Quarantine Kennel, approximately 2,300 square feet of space Cargo Building, approximately 5,000 square feet of space

It is the nature of our business to house canines at the NDDTC, and while the canines will be present at all times, they will remain in a secure, confined areas when not being escorted or handled by NDDTC Staff or authorized students. Direct contact among the canines and janitorial staff is not permitted.

Background investigations are required for all janitorial personnel prior to working in a government facility. The NDDTC requires four personnel to clean the facility three days per week from 2:30 to 9:30 which totals 84 hours per week for the janitorial staff.

The contractor shall provide a daily checklist of work completed to head off complaints.

Any damage to the facility created or caused by the contractor’s employees will be the contractor’s responsibility to repair and/or replace.

II. Janitorial Service – OVERVIEW:

a. The administrative building contains 20 small offices and one office with four desk cubicles, as well as one graduation room, one library, one conference room, one small gym, two break rooms, one restroom for each gender, and one shower/locker room for each gender. The contractor shall complete the following task:

1. The office areas, break rooms, graduation room, and library shall be cleaned routinely, three days per week. Wipe down/dusk office furniture and desks in the library; empty all trash throughout the building, clean sink and replace paper towel dispensers as needed in the student and employee breakrooms, clean the exterior of all appliances in the student and employee breakrooms, wipe down sinks and counter tops; vacuum, dust mop, and mop the administrative building three days per week. Remove all spider webs throughout the building.

2. All administrative restrooms are to be cleaned three days a week. Clean all sinks, replace paper towels in dispensers as needed, replace bathroom tissue as needed, clean all toilets and urinals, sweep, empty trash, and all mop restroom floors. Empty and replace sanitary items and bags in female restroom three times per week.

3. Shower/locker room and small gym shall be cleaned once a month. Dusting and damp mopping.

4. Empty trash can located at the first entrance door of the Northside of the administrative building three times per week.

5. Low dusting for the administrative building to maintain a clean environment, once a week, which includes interior windows and blinds. High dusting the administrative building once a month for windowsills and blinds.

b. The administrative training rooms contains eight large open training rooms, each large training room has one adjacent classroom, one adjacent target and non-target room, a canine holding room, a storage room, a supply room, and either a postal belt or airport luggage carousel. There is one male and one female restroom for every two training rooms, a total of eight restrooms.

1. Training room hallway which leads to the training rooms, large open training rooms, training classrooms, and restrooms, postal belt room, airport luggage carousel room shall be cleaned three times per week; unless instructed by the COR not to clean. The rugs at the entry of the training halls shall be cleaned three time per week.

2. Training room restrooms, clean sinks, replace paper towels in dispensers as needed, replace bathroom tissue as needed, clean toilets and urinals, sweep, empty trash, and mop floors three times per week. Empty and replace sanitary items and bags in female restrooms three times per week.

3. The non-target and target rooms are to be cleaned once a week, dust mop and damp mop floors, empty trash, and clean sinks once a week.

4. The supply room and storage rooms are to be cleaned once a week, dust mop and damp mop floors once a week.

5. The training room floors and training room hallways shall be auto scrubbed by alternating each side daily and/or requested by the COR.

c. The veterinarian building consists of one restroom for each gender, one breakroom/kitchen, one large treatment room, two conference rooms, one radiology room, and 12 smaller offices.

1. Veterinarian restrooms, clean sinks, replace paper towels in dispensers as needed, replace bathroom tissue as needed, clean toilets and urinals, sweep, empty trash, and mop floors three times per week. Empty and replace sanitary items and bags in female restrooms three times per week.

2. Wipe down/dusk office desk once a week. Sweep/dust mop, damp mob all floors, and empty all trash throughout the building three times per week.

Auto scrub as needed.

3. Treatment room shall be auto scrubbed once a month; replace paper towels in dispensers as needed, and empty trash three days per week.

4. Breakroom, clean sink, replace paper towels in dispensers as needed, wipe down counter tops and appliances, sweep, dust mop and damp mop floors, and empty trash three days per week.

5. Conference rooms, wipe down tables, sweep, dust mop and damp mop floors three days per week.

6. Low dusting once a week and high dust once a month, to include window sills.

The NDDTC staff will maintain the three holding rooms and one file room. The contractor shall:

d. The main kennel cleaning consist of the central corridors, one restroom for each gender, and two laundry rooms. Dust mop and damp mop floors, empty trash in all PODS. NDDTC staff will maintain two canine bathing areas, all pods extending off the main building, (except trash) with a storage room, cleaning and feeding room, chemical room and a file room.

e. The quarantine kennel consist of one office, two storage rooms, and one unisex restroom. Wipe down the office desk, empty all trash, sweep, dust mop and damp mop floors and mats three days per week.

f. The cargo building cleaning consist of one restroom for each gender, one target/breakroom, one non-target room, one class room and the main large open storage area.

1. The main, large open storage area floor shall be sweep and damp mop three days per week.

2. Empty trash in the non-target, target, classroom, and restrooms three days per week. Wipe down counter tops, table, sink, and exterior appliances, replace paper towels as needed, dust mop/sweep and damp mop floors once a week.

The NDDTC staff will maintain one canine holding room, two equipment/storage rooms and maintenance room.

g. All rooms containing permanent, affixed canine holding crates will be maintained by the NDDTC Staff.

h. Responsibilities

1. The cleaning services shall meet all standards of cleanliness, which reflect good housekeeping as determined by the on-site Contracting Officer Representative (COR).

2. The NDDTC shall furnish paper towels, toilet paper, trash bags, and air fresheners.

3. The Contractor shall furnish all necessary cleaning supplies, equipment, and labor required to perform services stated within the statement of work for the cleanliness of all buildings. This includes, but not limited to, rags for cleaning, dusters, dust mops, brooms, dust pans, hand soap, toilet seat covers, feminine products for the dispensers and associated bags, and urinal cakes.

4. Contractor shall use biodegradable products where appropriate, such as cleaning supplies for areas not requiring specialized care; disposable items.

III. General Cleaning:

All office areas, corridor (hallway) spaces, conference rooms, training rooms, shipping and receiving rooms, all the vestibules (entryway spaces and the smaller rooms/halls with the buildings) shall receive the following cleaning.

a. Trash Removal.

1. Refuse, trash, and garbage in wastebaskets (excluding recycle and paper shredding bins) shall be emptied, with the waste and trash placed into the appropriate dumpster in the back of the administration building. This includes all office rooms, restrooms, conference/classrooms, shipping/receiving rooms, and kitchen/break rooms. Shredded paper will be removed only if it is not in the shredder.

2. Replace plastic trash bags in all emptied wastebaskets and trash cans three times per week.

3. Trash containers located in the lounge areas shall be washed inside and out or steam cleaned to remove food remnants from the containers.

4. Utility carts/rolling trash cans shall be used to transport trash throughout the buildings and to the dumpster. Trash bags shall not be dragged along the floors or allowed to drip onto the floor. No trash shall be stored in the janitorial room.

5. All outside cigarette receptacles shall be emptied and kept free of trash.

b. Floors.

1. Tiled and epoxy coated floors shall be swept and treated with a wet mop to remove all dirt, dust, and litter; to include heel marks and stains from spills.

a. Clean along edges, corners, behind doors, behind equipment, under tables, under conveyor belts and under furniture.

b. Maintain tiled floors according to manufacturer’s guidelines.

c. Absolutely no detergents that cause the surface to be slippery or that may be hazardous to canines shall be used on the epoxy coated floors in all buildings.

d. Administrative training room’s floors are to be cleaned three days per week, unless instructed by the COR not to clean.

The NDDTC staff is responsible for cleaning floors within the metal canine cages, yards, and runs, inside or outside of all buildings. The contractor shall clean:

2. Marmoleum floors shall be clean with the manufacturer recommended cleaner. With a neutral pH to maintain the surface of the floors, and remove black marks. The cleaning agent shall not leave a residue or odor.

3. Carpeted floors shall be thoroughly vacuumed, and/or swept to remove all dirt, dust, and litter. This includes all edges, corners, behind doors, under desk, tables, and chairs. Rubber and carpet mats in the hallways, shipping rooms, entryways, and the like, are to be vacuum or swept three days per week. Carpet shall be spot-cleaned for stains or apparent signs of spills as needed.

Any stains on walls, flooring, etc., created by the cleaners shall be clean the same day or when it is brought to their attention by the COR.

c. Breakrooms/Kitchens in the administration and veterinarian buildings.

1. Countertops, kitchen tables, counters, and sinks shall be cleaned and sanitized.

2. Clean outside surfaces of the breakrooms/kitchen’s cabinets, microwaves, refrigerators, and dishwashers.

3. Remove all trash and dispose of properly as stated within this SOW.

4. Work Out Room/Gym, all interior windowsills and athletic equipment shall be dusted, cleaned and sanitized once a month.

d. Restrooms. There are a total of 17 restrooms among the five buildings.

1. Clean and disinfect all toilet fixtures and urinals top to bottom. Traps shall be maintain free from odor at all times. Washbasins, countertops, shelves, dispensers, stall doors, partitions, tiled walls, and chrome fixtures shall be damp wiped and sanitized.

2. Mirrors shall be clean with a soft cloth.

3. Sweep, wet mop, sanitize floors, including edges and corners and behind toilets. (Cargo building restroom will be damp mopped once a week).

4. Paper towel waste receptacles shall be emptied, cleaned and sanitized. Paper towel, soap, and toilet paper dispensers shall be fill as needed.

5. Empty all trash and dispose of properly as stated within this SOW.

6. Sanitary napkin receptacles shall be emptied, cleaned, disinfected, and lined with a new paper/plastic liner which shall be provided by the contractor.

7. Sanitary products for the sanitary dispenser shall be supplied by the contractor and refilled three days a week. All revenue generated from the dispensers shall go to the contractor.

e. Drinking fountains in all buildings shall be scrubbed clean, sanitized, polished, and free of streaks, spots, and smudges.

f. Janitorial Rooms are to remain neat, clean, and orderly. Mops are to be clean and/or replaced monthly or as needed. The mop-sink clean, floors scrubbed, and mopped as need.

g. Shower/locker rooms located in the administration building shall be clean and disinfect once a month. This includes the shower floor and enclosures, mats, locker doors and benches. The chrome fixtures shall be damp wiped and sanitized as needed.

h. Horizontal Dusting – Administration Building.

1. Dust horizontal surfaces of file cabinets, shelves, tables, desktop equipment and bookcases once per week or as needed. COR will inform.

2. Office interior windowsills shall be dusted once a month only when the office windowsill is void of personal items. COR shall provide advance notice.

3. In common/general areas, items may be moved for dusting (i.e., artificial plants or supply baskets).

i. Spot clean walls, gently, to remove scuffs marks as needed. Do not remove paint.

IV. Every Six Months cleanings shall be schedule and coordinated with the COR.

The following items are to be billed separately. These services shall be coordinated between USDA and the contractor for performance between the months of June and August, to ensure training rooms will be available.

a. Carpet areas shall be shampooed using a mild method of control wear and tear on the life of the carpet (all offices, conference rooms, classrooms, labs, shipping and receiving, and corridors with carpet shall be thoroughly cleaned. Scheduling shall be coordinated between the COR and the contractor twice a year.

b. Ceiling light fixtures shall be cleaned and accumulated insects removed.

c. Dust all venetian/vertical blinds. Scheduling shall be coordinated between the COR and the contractor.

V. Once a Year Cleaning.

a. Interior and exterior windows, glass windows, doors, metal door/window frames, including main foyer and the windows along the front walkway of the administration building, shall be cleaned, inside and out without rearranging furniture.

b. Rubber floor baseboard moldings shall be cleaned with a damp cloth.

c. Tile grout in restrooms shall be cleaned to remove soil.

Vi. Instructions.

a. Computer monitors are not to be cleaned. Attempts to clean monitors could result in damage.

b. Security – cleaning staff will be required to pass a background check prior to working in a federal government facility. This includes, but not limited to Local Law Enforcement, Georgia Department of Law Enforcement and/or NCIS arrest record, or other background checks as required by USDA. The background investigation (BI) will be initiated by USDA; applications will be completed by the contractor, however, the COR will assist as need.

1. The contractor is required to complete a daily checklist, initialing that the task has been completed and provide to the COR. The contractor shall conduct quality control inspections quarterly, or more if needed and to schedule the inspection with the COR.

2. Monthly inspections on work performed and reports shall be submitted to the Contracting Officer at the USDA/APHIS/MRPBS/Fort Collins Contracting Department by the COR.