APG_15426_LocalLimits_RFP_comb.pdf

Auburn University Request for Proposal

Headworks Analysis and Local Limits Study, Aberdeen Proving Ground, MD

TABLE OF CONTENTS

Page Section I: Request for Proposal 2

Statement of Purpose 2 Scope of Work 2

1. General 2

1.1. Description of Services/Introduction 2

1.2. Background 2

1.3. Scope 2

1.4. Period of Performance 2

1.5. Quality Control 2

1.6. Place of Performance 2

1.7. Work Hours 3

1.8. Security Requirements 3

1.9. Key Personnel 4

1.10. Service Provider Personnel 5

1.11. Data Rights 5

1.12. Public Disclosures 5

1.13. Stop Work 5

2. Definitions and Acronyms 6

2.1. Definitions 6

2.2. Acronyms 6

3. Government Furnished Items and Services 7

4. Service Provider Furnished Items and Responsibilities 8

4.1. General 7

4.2. Materials 7

4.3. Equipment 7

5. Specific Tasks 8

5.1. Project Management 8

5.2. Work Plan and Quality Assurance Plan 9

5.3. Final Loading Analysis and Local Limits Study 10

Section II: Instructions to Proposers 12 Section III: Form of Proposal 13 Section IV: Evaluation Criteria 14 ATTACHMENT A –Pricing Sheet 15 ATTACHMENT B – 1998 Local Limits Development for Edgewood Area ATTACHMENT C – APGR 200-41 Water Quality Management – Oct 2025

Section I. Request for Proposal

Statement of Purpose

Auburn University (AU) is seeking to enter a firm fixed price contract with a service provider that has experience with and can provide a headworks analysis and local limits study to the Directorate of Public Works, Aberdeen Proving Ground (APG), Maryland.

Scope of work

1. GENERAL: This is a non-personal service agreement to provide all professional and technical support necessary to conduct a headworks analysis and local limits study at Aberdeen Proving Ground, Maryland.

The Government will not exercise any supervision or control over the service provider employees performing work under this contract. Service provider shall be accountable solely to AU, who in turn, shall be accountable to the Government.

1.1. DESCRIPTION OF SERVICES/INTRODUCTION: The service provider shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to conduct a headworks analysis and local limits study as defined in this Scope of Work (SOW), except for those items specified as Government Furnished Property (GFP) and services.

1.2. BACKGROUND: In 1998 APG completed a study to develop limits for industrial discharge to the wastewater treatment facility. The study included: evaluating the waste water treatment plant’s (WWTP’s) capacity to handle pollutant loads from industrial users, identifying pollutants of concern and their sources, assessing current local limits and determining whether modifications were required, and developing technically defensible local limits. This SOW is to update the Headworks Loading Analysis and Local Limits Study.

1.3. SCOPE: The basic service objective includes a project management plan to be approved by AU and the APG Technical Representative (TR) in advance of completing the study, as well as conducting the headworks analysis and local limits study. The study will involve a minimum of two wastewater treatment plant (WWTP) sampling events in August and February.

1.4. PERIOD OF PERFORMANCE: 1 June 2026 to 31 May 2027.

1.5. QUALITY CONTROL: Quality Control is the responsibility of AU and the service provider. AU and the service provider are responsible for the delivery of quality services/supplies to the Government.

1.5.1. Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the service provider and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program (QCP) dedicated to ensuring the best possible products and services to end users.

1.5.2. Quality Assurance: AU and the Government will evaluate the service provider’s performance under this agreement. AU reserves the right to check the service providers progress and work at any time during the period of performance, including hiring outside consultancies.

1.6. PLACE OF PERFORMANCE: The work to be performed under this agreement will be completed at Edgewood Areas of APG and the offices of the service provider.

1.7. WORK HOURS: When the service provider is accessing APG, the AU project manager and/or APG TR may accompany the service provider on any site visits. All site visits shall be coordinated through the APG TR. The service provider’s work hours on APG are subject to approval of the TR and installation specific access requirements.

1.8. SECURITY REQUIREMENTS: Service provider personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this SOW and in effect at the work sites.

1.8.1. Service provider personnel performing work under this contract must be United States citizens at the time of proposal submission.

1.8.2. Access and General Protection/Security Policy and Procedures: All service provider and all associated sub- contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by TR). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Service provider personnel must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at APG or any facility change, the Government may require changes in service provider security matters or processes. A NCIC (National Crime Information Center) Level III background check will be completed on each employee requesting access to APG. No employees with prior felonies or three misdemeanors, excluding routine traffic violations, within the past five years will be granted access to APG.

1.8.3. Escort: All service provider employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. Any work performed down-range will need a down-range badge or badge escort.

1.8.4. Security plan: The service provider must maintain an approved security plan or standard operating procedure to safeguard sensitive information gathered in the project. The data and information from installations that the service provider obtains to support investigations must be safeguarded such as through password protected data sharing media. Protected data types may include data on private properties, information directly supporting project decision documents, Army property maps, and personal information such as addresses, and phone numbers of personnel interviewed.

1.8.5. Industrial Personnel Security: IAW AR 380-67, AR 380-49 and DOD 5200.2-R, all contracts, classified, sensitive but unclassified and unclassified are required to contain a security clause.: “IAW Army Regulations 380- 67, 380-5 and 380-49, the Contractor shall ensure all personnel performing under this contract have a completed National Agency Check with Local Checks (NACLC) or Unclassified contracts require a NACI and that it contain no unfavorable information and has been completed by Office of Personnel Management and/or adjudicated by Defense Industrial Security Clearance Office (DISCO) prior to the start of the contract.

The security requirements must be maintained for the life of the contract, and citizenship will be verified by presenting an original birth certificate or a valid US Passport or the original Naturalization Certificate to the USAG Security Office at the time of in processing for all contract personnel assigned to the contract. In order to maintain the security requirements any derogatory information, to include law enforcement issues, mental health issues, or alcohol/drug related issues discovered during the performance of this contract must be reported to the USAG Security Office.

1.8.6. E-Verify: The service provider must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e- verify) website to meet the established employment eligibility requirements. The service provider must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

1.8.7. Facility clearance: The service provider must have a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Service provider personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract.

1.8.8. Physical Security: The service provider shall be responsible for safeguarding all government equipment, information and property provided for the service provider’s use if applicable. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.8.9 Awareness Training: Anti-Terrorism (AT) Level 1 Awareness Training- This provision/contract training is for service provider employees with an area of performance within an Army controlled installation, facility or area. All service provider employees, including subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness Training within 60 calendar days after period of performance start date. The service provider shall submit certificates of completion for each affected service provider employee and subcontractor employee, to the Government, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 Awareness Training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

1.9. KEY PERSONNEL: The following are considered Key Personnel by AU and the Government for this contract: project manager, senior scientist/engineer, and senior risk assessor. The service provider shall assign, as key personnel, a PM to act as the central point of contact for this contract. The service provider shall also assign, as key personnel, a Senior Scientist/Engineer for all geotechnical and chemistry questions, and Senior Risk Assessor relating to this project. These persons, deemed key personnel for this project, shall only be replaced upon coordination with AU and the TR. These three individuals will oversee the coordination of this contract, administer all instructions from AU and the Army, and answer or obtain answers to all questions from APG during and after this work. Reference below for the qualifications and requirements for Key Personnel.

The service provider shall furnish a professional staff that is qualified through education, training, and pertinent experience to accomplish the objectives and tasks of this contract. As a minimum, the following positions are considered “key personnel.”

1.9.1. Project Manager (PM): The service provider shall provide a trained and experienced PM. The service provider must provide the name and qualifications as part of the proposal packet for review and consideration.

The PM shall have the following qualifications:

• A college degree in engineering, chemistry, or related field and professional registration.

• A minimum of seven (7) years Project Management experience, with a minimum of five (5) years overseeing projects related to wastewater treatment.

1.9.2. Senior Scientist/Engineer: The service provider shall designate one individual as the Senior Scientist/Engineer that will be assigned to this project. This individual shall be competent, experienced, and http://www.uscis.gov/e-https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf knowledgeable in wastewater treatment and shall be the primary point of contact for technical coordination of project requirements, project technical quality control, and planning and execution regarding field and laboratory sampling and reporting. The Senior Scientist shall also support the implementation of the Quality Control/Quality Assurance (QA/QC) for the project. The service provider must provide the name and qualifications as part of the proposal packet for review and consideration. This individual will have the following qualifications:

• An advanced college degree in engineering, chemistry, or related field.

• Professional registration in their respective field, as appropriate

• A minimum of ten (10) years experience in technical leadership for other contracts/programs with a minimum of five (5) years working experience supporting wastewater treatment projects.

1.9.3. Senior Risk Assessor: The service provider shall designate one individual as the Senior Risk Assessor that will be assigned to this project. This individual shall be competent, experienced, and knowledgeable in risk assessment and shall be the primary point of contact for technical project planning, and risk assessment related tasks. This individual will have the following qualifications at a minimum:

• An advanced college degree in engineering, chemistry, or related field

• Seven (7) years of experience in technical support for other wastewater projects with a minimum of five (5) years work experience in wastewater risk assessment.

1.10. SERVICE PROVIDER PERSONNEL: Service provider personnel attending meetings and working in other situations where their status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by the service provider are suitably marked as service provider products or that their participation is appropriately disclosed.

1.10.1. Service provider shall provide AU and TR any prosed changes to the project team for review in advance. AU and TR have the right to reject any changes the service provider proposes to the project team.

AU and TR have the right to request a change to the project team with suitable justification.

1.10.2. Service provider personnel shall meet the highest standards of professionalism and personal integrity.

They shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents. Service provider personnel shall always present a professional appearance.

1.11. DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the APG Intergovernmental Support Manager (IGSA-M). All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights. All materials gathered and developed in the performance of this work and listed in this contract shall be the property of the U.S. Government and shall not be used or distributed by or published by the service provider without specific permission from the APG.

1.12. PUBLIC DISCLOSURES: The service provider shall make no public announcements or disclosures relative to information contained or developed under this contract. In addition, the service provider shall be required to design, develop, or operate as part of this work, a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579 December 31, 1974 (5 U.S.C. 55a) and applicable agency regulations. Violation of this Act may involve the imposition of criminal penalties.

1.13. STOP WORK: AU and Government personnel have the authority and responsibility to stop work immediately if the work is considered to be a serious threat to the safety or health of workers, other personnel, or to the environment. Authorized Government personnel include, but are not limited to, Technical Representative, Government Ordnance Safety Specialists, Installation safety officers, Installation Environmental Division personnel, and command personnel with responsibility for overall Installation operations. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to AU and TR. Work must be stopped whenever chemical and biological warfare agents or radiological materials are discovered. In addition, the TR has the authority to temporarily stop work on a project following a 24-hour (one working day) written notification to the service provider. Stop work notices may be related to nonconformance to project specifications, lack of performance by the service provider, financial considerations, funding considerations, and other circumstances outlined in the contract. Stop work notices may also be related to security levels that could prevent access to the Installation during a time of national crisis.

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS: The following definitions may apply to this contract.

2.1.1. Approved Variances: Refers to the ability to make in the field revisions to planned field work as outlined in the approved Work Plan. These revisions must be coordinated with AU and TR and may require regulatory approval prior to acceptance of change.

3.1.2. Service provider: A supplier or vendor awarded a contract to provide specific supplies or services to AU and the Government.

3.1.3. Defective Service: A service output that does not meet the standard of performance associated with the Statement of Work.

3.1.4. Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

3.1.5. Government-Furnished Property: Property in the possession of the Government made available to the service provider to use on this contract.

3.1.6. Physical Security: Actions that prevent the loss or damage of Government property.

3.1.7 Government Furnished Information: Includes all previous environmental restoration documentation of a technical nature developed by the Army and previous Army Contractors for the sites specified in this SOW, and all the documentation developed by the service provider in order to achieve the performance objectives specified in this SOW.

3.1.8 Quality Assurance (QA): The Government procedures to verify that services being performed by the service provider are acceptable in accordance with established standards and requirements of this contract.

3.1.9 Quality Control: All necessary measures taken by the service provider to assure that the quality of an end product or service shall meet Contract Requirements.

3.1.10 Subcontractor: One that enters into a contract with the service provider.

3.2 ACRONYMS: The following acronyms may apply to this Contract.

AHL Allowable Headworks Loads (AHLs) APG Aberdeen Proving Ground DPW Department of Public Works APP Accident Prevention Plan AR Army Regulation CFR Code of Federal Regulations COB Close of Business CQCP Contractor Quality Control Plan CSDGM Content Standard for Digital Geospatial Metadata DoD Department of Defense DQO Data Quality Objective ELAP Environmental Laboratory Accreditation Program ERA Ecological Risk Assessment FAR Federal Army Regulation FFP Firm Fixed-Price GIS Geographic Information System HHRA Human Health Risk Assessment IDW Investigative Derived Waste IMCOM Installation Management Command IT Information Technology MAHL Maximum Allowable Headworks Loading MAIL Maximum Allowable Industrial Loading MD Maryland ng/L nanograms per liter PM Project Manager PMP Project Management Plan POC Pollutant of Concern POP Period of Performance ppt parts per trillion PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Plan QASP Quality Assurance Surveillance Plan QSM Quality Systems Manual QC Quality Control SME Subject Matter Expert SOH Safety and Occupational Health SOP Standard Operating Procedure USEPA United States Environmental Protection Agency U.S.C. United States Code WWTP Waste Water Treatment Plant

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

The Government will provide any information that will assist the service provider in completing the specific tasks that are approved for release, including but not limited to past reports, standard operating procedures, and data. Specifically, the following will be provided:

• Local Limits Development for the Edgewood Area of Aberdeen Proving Gound, February 18,1998

• Discharge Permit for Aberdeen Proving Ground, Edgewood Area WWTP located at East End of Beach Point

Road, Aberdeen Proving Ground, Maryland 21010 State Discharge Permit 19-DP-2531; NPDES Permit

MD0021229

• "Water Quality Management" Aberdeen Proving Ground Regulation (APGR) 200-41 (2026)

• Sewer discharge requests

4. SERVICE PROVIDER-FURNISHED ITEMS AND RESPONSIBILITES

The service provider shall possess and supply personnel with the required expertise and knowledge, equipment, tools and any other resources required to meet or exceed the Contract Requirements of this SOW in accordance with established industry standards and regulatory requirements. The service provider shall determine the requirements for licensed professionals and certifications and provide all required training necessary for compliance with regulations. The service provider shall obtain all permits, licenses, approvals, and/or certificates required or necessary to accomplish the work.

The service provider shall provide all support activities necessary to ensure the safe and effective accomplishment of all work required to meet the Contract Requirements of this SOW. In addition, the service provider shall be responsible for the following items:

• All solid and hazardous waste generated under this contract shall be the responsibility of the service provider.

• The service provider shall be responsible for any damage caused to property of the United States (Federal property) by the activities of the service provider under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property of the United States damaged or destroyed by the service provider incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the service provider to a condition satisfactory to AU and TR or reimbursement is to be made by the service provider sufficient to restore or replace the property to a condition satisfactory to AU and TR.

5. SPECIFIC TASKS

5.1. PROJECT MANAGEMENT: Success of the project will require careful coordination of project activities to ensure that all stakeholders are kept informed of the project status, existing or potential problems, and any changes required to prudently manage the project.

5.1.1. Project Management Plan (PMP): The PMP shall specify the schedule, technical approach to achieving the performance objectives, project team members and their roles and responsibilities within the team, and the communication procedures among team members. The performance threshold for the schedule is there shall be no schedule slippage deemed the fault of the service provider for which the service provider does not present a viable plan to make up the lost time.

5.1.1.1. The Draft PMP shall be submitted within 30 calendar days of Period of Performance start date. The Final PMP shall be submitted within 15 calendar days of receipt of AU and TR comments on the Draft documents.

5.1.2. Task Schedule: As part of the PMP, the service provider shall develop and maintain an Activity-Based Schedule that fully supports the technical approach and outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage completion of the performance objectives in this SOW. Activities should be appropriately coded in the project schedule to allow for planning of QA inspections. All performance milestones must be completed within the allowable contract period of performance. The service provider shall also coordinate activities with AU and TR to ensure that the proposed project schedule does not conflict with other contractor activities on site or interrupt any Army mission activities.

5.1.3. Meetings: The service provider shall conduct an initial in person kickoff meeting with AU and TR, and monthly status updates. The progress review meeting location shall be virtual or in-person. The meetings will focus on information, results and problem solving. The service provider will be responsible for providing minutes of the meetings to AU and APG.

5.1.4. Monthly Progress Reports: Monthly progress reports shall be sent to AU and TR. The service provider shall submit by the 10th day of each month a monthly progress report summarizing activities of the preceding month (if at least 15 days of contract performance occurred in that month) and planned activities for the following month. The report shall be a concise summary and include at a minimum, the following information:

• Contract number, including task and delivery order number

• Beginning and ending dates covered by the report

• Date of the report

• Contract completion date

• Service provider name, address, phone number, e-mail address, identity of contractor employee entering data

• Summary of accomplishments for the report month and planned accomplishments for the following month

• Safety reporting including reportable accidents

• Status record of deliverables

• Record (dates) of communication, correspondence, and invoices

• Estimate of percentage complete for each task and overall percentage complete

• Proposed personnel changes, including number of personnel on project

• Information on project subcontractors (name, address, role)

• Issues/concerns and potential resolution

5.1.5. Invoicing: The service provider may submit invoices as frequently as monthly to AU. AU cannot pay the service provider for services that have not been provided. Therefore, all invoices must be supported with appropriate documentation indicating the deliverables that have been provided and in proportion to the work complete up to date of invoice.

5.2. WORK PLAN AND QUALITY ASSURANCE PLAN: The Work Plan shall be a detailed and comprehensive plan covering all aspects of project execution. The work plan shall outline what will be accomplished in the overall effort. The document shall address the management and technical approach for developing Headworks Loading Analysis and Local Limits Study. The work plan shall include, at minimum, the following:

• Sampling plan and schedule o Wastwater treatment plant needs to cover sampling in both winter (February) and summer

(August).

o One sampling event at all buildings on Table 1.

o A statistic analysis of samples to reach 95% confidence level.

• Quality Assurance Plan (chain of custody, lab data, etc.)

• Credited Lab Certification (MDE/EPA information regarding where the samples are going)

• Health and Safety Plan - As a minimum, the Accident Prevention Plan (APP) and Site Safety

Health Plan (SSHP) must be prepared in accordance with Engineering Manual (EM) 385-1-1, Appendix A (APP) and include all other pertinent sections of the manual. The APP and SSHP should be submitted to AU and TR at least 30 days prior to beginning field work to allow time for revision as needed. Service providers need to ensure their subcontractors, suppliers and support personnel comply with the accepted plans. An abbreviated APP (without a SSHP) may be used for sampling or site inspection work with limited activities that exclude intrusive work and where there is no hazardous substance exposure to site workers.

Table 1. 2026 Buildings Requiring Sampling at APG

E2188 CBC Laundry/Mask Issue E2850* DCPH-A Lab E2900 MRICD Lab E3150 CBC Lab E3312 DPW Boiler Plant E3835 CBC Lab

E4225 MDANG

DFAC (not currently active/repairs or renovations happening)

E4301 CBC Maintenance/Machine Shop/Washrack E5126 DPW Boiler Plant E5951 CBC Lab

* Green shading indicates buildings sampled in last study. Yellow indicates consolidated lab buildings.

5.2.1. The draft work plan shall be submitted within 30 calendar days of Period of Performance start date. The final work plan shall be submitted within 15 calendar days of receipt of AU and TR comments on draft document. The APP shall be submitted a minimum of 30 days prior to beginning of field work.

5.3. FINAL LOADING ANALYSIS AND LOCAL LIMITS STUDY REPORT: The Loading Analysis and Local Limits Study will evaluate the WWTP’s capacity to handle pollutant loads from industrial users, identifying pollutants of concern and their sources, assessing current local limits and determining whether modifications are required, developing technically defensible revised local limits, ensuring compliance with 40 CFR § 403.5, Prohibited Discharges, and applicable state regulations. See Local Limits Development for the Edgewood Area of Aberdeen Proving Gound, February 18,1998 as reference of what the Army is requesting to be in the report.

5.3.1. The following information shall be discussed in the study:

5.3.1.1. Collect and Characterize Data

• Influent, effluent, and sludge data: Identify pollutant concentrations and removal efficiencies within the treatment plant.

• Industrial pollutant contributions: Identify the typical pollutant concentrations from EA’s varied industrial sources, while also accounting for domestic sources and background sources.

• Pollutant removal efficiencies: Determine the plant's ability to remove specific pollutants throughout the treatment process, especially at the primary clarification stage.

• Plant flow data: Determine the typical and maximum flow rates to calculate pollutant loadings.

• NPDES permit limits: Review the permit to identify any specific limits on pollutant discharges.

• Water quality standards: Consider any water quality standards for the receiving water body.

• Process inhibition thresholds: Identify the pollutant concentrations that could inhibit the treatment processes, such as nitrification or anaerobic digestion.

• Biosolids disposal thresholds: Consider any limits on pollutants in biosolids that are land-applied or used in other ways.

5.3.1.2. Identify Pollutants of Concern (POCs)

• Review data: Analyze the collected data to identify pollutants that are exceeding limits, causing treatment problems, or potentially impacting sludge disposal.

• Prioritize: Focus on pollutants that are most likely to cause problems or require the most stringent limits.

• Consider existing data: Use available literature data, history of compliance, and potential for industrial slug loadings to identify POCs.

5.3.1.3. Calculate allowable Headworks Loads (AHLs)

• Multiple methods: Use various methods to calculate AHLS, such as-o NPDES permit limits: Calculate AHLS based on the permit's effluent limits.

o Water quality standards: Determine AHLS based on allowable receiving water concentrations.

o Process inhibition thresholds: Calculate AHLS based on concentrations that would inhibit treatment processes.

o Biosolids disposal thresholds: Calculate AHLS based on permissible concentrations in biosolids.

• Consider removal efficiencies: Factor in the treatment plant's removal efficiencies to determine the allowable influent loadings.

5.3.1.4. Determine the Maximum Allowable Headworks Loading (MAHL)

• Compare AHLs: Compare all calculated AHLS for each POC and select the most stringent limit as the MAHL.

• Safety factor: Consider adding a safety factor to the MAHL to account for uncertainties or potential surges.

• Uncontrolled sources: Factor in the contributions from uncontrolled sources, such as infiltration/inflow, hauled waste, and growth factors, when calculating the MAHL.

5.3.1.5. Allocate Maximum Allowable Industrial Loading (MAIL)

• Develop a plan: Determine how to allocate the remaining MAHL to industrial users.

• Consider factors: Take into account the size of each industrial user, their past compliance history, and the potential for slug loadings.

• Use concentration and mass-based limits to allocate the MAIL.

5.3.1.6. Implement and Review Local Limits

• Develop local limits: Translate the MAHL and MAIL into local limits that industrial users must adhere to.

5.3.2. Submit a draft Loading Analysis and Local Limits Study Report no later than 45 calendar days prior to the Period of Performance end date. AU and TR will provide feedback and recommendations within 15 calendar days. The final Loading Analysis and Local Limits Study Report shall be provided by the Period of Performance end date.

Section II. Instructions to Proposers

Proposal Response

• Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

• Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University, until the date and time stated.

• All bids are to be “F.O.B. Destination – Freight Prepaid and Allowed.”

• Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

• AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.

• Proposers may withdraw proposals at any time prior to the time and date set for opening.

• The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

• No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.

• The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

• Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee. Procurement and Business Services will schedule the presentations.

• The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

• The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

• The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

• Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.

Section III. Form of Proposal

Proposal Format

• Proposal should be submitted in MS Word® and/or Adobe PDF® formatting only.

o If there is any information or required submittals, which due to size limitations cannot be incorporated following the preferred formatting, please note for the evaluator where the information can be found in response.

Paginated Format

• Cover Letter o The proposer shall provide a cover letter describing a brief history of the Proposer and its organization. The letter will list the Principal or Officer of the organization who will be the University’s primary point of contact for clarifications or during negotiations. Any subcontractors planned to be used in the completion of the contract must be named in the proposal at the time of submission. All requirements of the service provider will extend to the subcontractors. All information requested of the service provider shall also be included for each subcontractor named in the proposal.

• RFP Response o Describe, in detail, how the proposer plans to successfully complete the tasks listed in section 5 and address the University’s requirements.

o List and provide an explanation for any conditions of the Scope of Work which the proposer is unable or unwilling to complete.

o Highlight the company’s expertise o Names and qualifications of key personnel.

• Pricing o Official Bid Price Sheets (See Attachment A)

• Experience o A listing of other projects/customers similar in size and scope to the services described in the RFP. This list must include the name of the customer and the name, telephone number, and email address of an appropriate contact for each customer.

Section IV. Evaluation Criteria

• In awarding the contract, the University may take into consideration the skill, facilities, capacity, experience, ability, responsibility, previous work, reputation, financial standing of the bidder or respondents, and the amount of other work being carried on by the bidder. The inability of any bidder to meet the requirements mentioned above may be cause for rejection of proposal.

• Selection shall be made in the best interest of the University. An Agreement will be awarded to the successful respondent who, in the opinion of the University, has best demonstrated competence and qualification for the type of services required at fair and reasonable prices/compensation and whose proposal is deemed to be in the best interest of the University.

• Where contract negotiations with a respondent do not proceed to an executed contract within a time deemed reasonable by the University (for whatever reasons), the University may reconsider the proposals of other respondents and, if appropriate, enter into contract negotiations with one or more of the other respondents. Proposals shall remain valid and current for the period of 90 days after the closing date and time for submission of proposals.

• The respondent and University agree that time is of the essence in all respects concerning the award of contract and performance hereunder.

• Individuals from the Auburn University College of Forestry, Wildlife and Environment will form the evaluation committee for this RFP. The University shall determine the award after evaluating each response on the following points.

1. Pricing – 50%

• Supplier having the lowest overall cost in dollars.

• Attachments A must be completed and submitted with proposal to be considered eligible.

2. History and Past Performance of the Company – 50%

• Relevant experience

• Demonstration of the selected supplier’s prior successful experience with the specified activities

• References

• Names and Qualifications of key personnel

ATTACHMENT A – Pricing Sheet

Headworks Analysis and Local Limits Study- Aberdeen Proving Ground, MD

Rates Task 1. Project Management

Task 2. Work Plan and Qualilty Assurance Plan

Task 3. Loading Analysis and Local Limits

Study

Positions

Rate Unit Hrs Dollars Hrs Dollars Hrs Dollars

/ hr

TOTAL LABOR COSTS

TRAVEL COSTS

Rate / Unit Qty Dollars Qty Dollars Qty Dollars

TOTAL TRAVEL COSTS

MATERIALS, EQUIPMENT, & SUPPLIES

TOTAL MATERIALS / EQUIP /

SUPPLIES

SUBCONTRACTORS

TOTAL SUBCONTRACTORS

TOTAL LABOR COSTS

TOTAL TRAVEL COSTS

TOTAL MATERIALS/SUPPLIES

TOTAL COST

ATTACHMENT B – Auburn University Insurance Addendum

Within forty-eight (48) hours after bid or PO is submitted to the supplier, the apparent low bidder must submit an approved Insurance Certificate to the Owner. The Contractor shall procure at its own expense and maintain without interruption during the entire term of this contract, insurance of the kinds and limits listed hereunder. Insurance Services Office, Inc. (ISO), or industry equivalent, Certificates of Insurance, and Additional Insured Endorsements issued by the contractor’s insurance carrier shall be furnished to Auburn University before beginning work and shall include the following additional insured endorsement:

"Auburn University, its Board of Trustees (individually and collectively), Administrators, Faculty, Designer of Record, Alabama Department of Finance, Division of Construction Management (DCM), Staff, Employees, and Agents are named as additional insureds in respect to General, Umbrella, and Automobile Liability.

All contractors and subcontractors must include United States Army as an additional insured party.

Coverage afford the Additional Insureds is Primary and Non-Contributory except for Employer's Liability and contain no exclusions of the additional Insureds relative to job accidents. Policies are endorsed to include a Waiver of Subrogation in favor of Auburn University. Thirty (30) days notice of cancellation applies (ten (10) days notice for non-payment of premium) in favor of Additional Insured."

The insurance coverages required under this contract are minimum insurance limits required and are not intended to limit the responsibility or liability of the Contractor. If any subcontractors are used to fulfill this contract, they, or the General Contractor on their behalf, shall carry the same coverages and limits of insurance outlined herein. It shall be the Contractor’s responsibility to ensure compliance of this requirement.

a. Workers’ Compensation and Employer’s Liability Insurance:

i. Workers’ Compensation insurance shall be written in accordance with statutory coverage required by the State of Alabama. A self-insurer must provide a certificate issued by the Alabama Department of Industrial Relations stating the contractor is qualified to pay its worker’s compensation claims.

ii. Employer’s Liability Insurance shall be written with minimum limits of:

1. Bodily Injury by Accident $1,000,000 each accident

2. Bodily Injury by Disease $1,000,000 each employee

b. Commercial General Liability Insurance:

i. $1,000,000 each accident

ii. $1,000,000 each employee

iii. Commercial General Liability Insurance shall be written on an occurrence form and shall provide at minimum the following limits:

1. Each Occurrence $1,000,000

2. General Aggregate $2,000,000

3. Products-Completed Operations Aggregate $2,000,000

4. Contractual Liability $1,000,000

5. Personal & Advertising Liability $1,000,000

6. Damage to Rented Premises $100,000

iv. Policy must cover all activities to be performed by the Contractor, including explosion, collapse, excavation, and underground work.

v. Policy shall be endorsed to be Primary and Non-Contributory to any insurance held by Auburn University.

c. Commercial Automobile Liability Insurance:

i. Commercial Automobile Liability Insurance shall be written to include coverage for bodily injury and property damage arising from ownership, maintenance or use of all owned, non-owned, leased, hired automobiles.

ii. Automobile Liability Insurance shall be written with minimum limits of:

1. Combined Single Limit $1,000,000

d. Commercial Umbrella/Excess Liability Insurance:

i. The Commercial General Liability and Commercial Automobile Liability limits specify above may be satisfied though a combination or primary and umbrella/excess liability policies written on a follow form.

e. Environmental Liability Insurance:

i. Environmental Liability Insurance will be provided IF the contractor will be handling hazardous or toxic products. Contractors’ needing this coverage including, but is not limited to, transportation or disposal of explosives, nuclear materials, polychlorinated biphenyl (PCB) materials, pesticides, fungicides, and oil; installation or removal of underground and above-ground storage tanks; asbestos abatement; and lead abatement.

ii. Environmental Liability Insurance shall provide Contractors Environmental Impairment Liability/Pollution Legal Liability shall be written with minimum limits of:

1. Each Claim $1,000,000

2. Annual Aggregate $2,000,000

iii. Claims made policies must include a three-year reporting period or coverage must be provided for up to two (2) years after the completion of a project.

f. Professional Liability Insurance:

i. Professional Liability/Errors and Omissions Liability will be required if the contractor is acting as a licensed professional while performing a service for Auburn University. Licensed professionals include but are not limited to Architects and Engineers.

ii. Professional Liability/Errors and Omissions Liability Insurance shall be written with minimum limits of:

1. Each Claim $1,000,000

2. Annual Aggregate $3,000,000

iii. Claims made policies must include a three-year reporting period or coverage must be provided for up to two (2) years after the completion of project.

g. Policy Providers:

i. All insurance coverage shall be issued by an insurer licensed as an admitted insurer or authorized by the Alabama Insurance Commissioner of Insurance as a surplus line’s insurer. The Insurance Company must have a minimum of current A.M. Best’s rating of A-, Class V.

h. Notification Endorsement:

i. Each policy shall be endorsed to provide that the insurance company agrees that the policy shall not be canceled, materially changed, allowed to lapse, or allowed to expire until Auburn University has received thirty (30) days of written notice. Renewal certificated shall be sent to Auburn University within five (5) days following the renewal or any expiration date of coverage.

i. Deductibles:

i. A contractor may elect to secure an insurance program with a deductible or self-insured retention (SIR) of up to $25,000 without prior approval from the University. Any deductible or SIR larger than $25,000 must be approved by the University. Contractor may be required to furnish audited financial statements to determine the contractor’s financial ability to absorb the obligation of a deductible or SIR without material impact on the solvency of the contractor.

j. Waiver of Subrogation:

i. Auburn University requires that all policies of insurance for liability related to this agreement be on a primary and noncontributory basis as respects any other insurance and/or self-insurance carried by the University. In all instances, any commercial insurance and/or self-insurance maintained by Auburn University shall be excess. Unless precluded by law, a waiver of subrogation in favor of Auburn University shall be included on all insurance policies maintained by Contractor.

k. Impairment of Liability:

i. In the events the insurance program required by Auburn University were to have any pending claim(s), which may limit or exhaust any aggregate limits by more than 20%, Auburn University shall be notified within thirty (30) days. Auburn University may require additional insurance or reinstatement of the limits of liability as necessary to protect the financial interest of the University.

l. Duty to Provide Copies of Insurance Policies:

i. Auburn University shall be entitled, upon request and without expense, to receive copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification or particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties or to underwrite such policies.

m. Notice of Incident:

i. Contractor shall inform Auburn University Risk Management…