APD SS 2223019 Image API PUR7776.pdf

PUR 7776 (01/16) Page 1 of 3 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes, and will remain posted for a period of at least 15 business days.

C ommodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

78131602: File Archive Storage

Q uantity or Term (as appropriate):

July 1, 2023 - June 30, 2024

R equestor (division, bureau, office, individual, as appropriate):

Division of Budget and Planning Office of Human Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Agency for Persons with Disabilities has a need to renew its subscription to the electronic document management system, Axiom Pro. The Scope of Work includes conversion and upload services for voucher paper processing and the Axiom Pro SaaS solution to support the storage and retrieval of the digitized APD documents and data. There are three Axiom Pro Saas subscription catalogs. Axiom Pro is an existing system utilized by the Divison of Budget and Planning and the Office of Human Resources.

I ntended Single Source:

Image API LLC

A GENCY: Agency for Persons with Disabilities

T ITLE: Image API LLC Short description of the commodity or service desired: Axiom Pro SaaS Subscription (3 catalogs) Subscription period 07/01/23 through 06/30/24 and conversion/upload service

C ONTACT

Name: Alicia Ponchak Address: 4030 Esplanade Way, Tallahassee FL 32399 Telephone: 850-414-8879 Email: alicia.ponchak@apdcares.org

Internal tracking number, if any: APD SS 2223 019

D ate posted: 6/06/23 Last day for receipt of information: 6/27/23

PUR 7776 (01/16) Page 2 of 3 60A-1.045, F.A.C.

E stimated Dollar Amount:

$85,000

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Image API LLC is the only provider locally that can pick up documentation for scanning into the electronic document management system.

A pproved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Rose Salinas, Deputy Director of Budget, Planning, and Administration Brett Taylor, Senior Attorney Melissa Hurst, Support Services Director Alicia Ponchak, Purchasing Office

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Section 120.57(3), F.S.