OCCUPATIONAL TRAINING PROGRAM PROVIDER

STATEMENT OF WORK

(AOE Funded Occupational Education Programs)

A.1 STATEMENT OF WORK

A.1.1 Subject

FCI Jesup intends to make a single award to a post-secondary institution, vocational training or industry-based school that will be responsible for providing instruction in Heating, Ventilation, and Air Conditioning (HVAC). Successful completion of the training program must qualify inmates for at least entry-level employment in a specified field upon release.

A.1.2 Place of Performance

Occupational training instruction will be performed in the Education Department (or other area identified by the Supervisor of Education) at FCI (medium security institution) and FSL (low security institution) in Jesup, Georgia.

A.1.3 Schedule

The contractor will normally provide services Monday through Friday, excluding Federal Holidays. Work hours will normally be between 7:30 am and 3:30 pm with a one-hour lunch break. Any breaks in service, including lunch breaks, will be unpaid. The contractor shall not normally exceed 30 hours per week.

HVAC courses shall be instructed utilizing two three-hour sessions of classroom instruction per workday with an estimated number of 10 instructional sessions per week, per location.

Estimated annual sessions are approximately 520 sessions per 12-month period, per location.

This schedule may be adjusted to meet the needs of the institution. Therefore, the schedule may be changed, if necessary, to meet program requirements. The specific dates for classes will be determined by the Supervisor of Education in conjunction with the contractor.

Due to the nature of the correctional setting, work sessions may be delayed or canceled with little notice. The reasons for such delays or cancelations may include, but are not limited to, inclement weather, electrical or mechanical problems, institutional emergencies, or other security matters. When an instructor placed on site by the contractor reports to the institution but is unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave; the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

A.1.4 Education and Qualifications

The contractor shall not be a self-employed individual or individual employed by a post-secondary institution. The contract must be between FCI Jesup and a post-secondary institution, vocational training school, or industry-based school.

The occupational education program must fall under the provider’s umbrella of accreditation and lead to transferable credits resulting in an industry-accepted certification. Providers must be accredited by a recognized accrediting agency. If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific occupational education program. However, the individual skill competency certification will not replace the training program’s overall accreditation.

The occupational education program must lead to a college certificate, A.A., A.S., A.A.S. or other industry-recognized certificate qualifying inmates for at least an entry-level position of employment. Credits earned from the college certificate, A.A., A.S., or A.A.S. must be transferrable to a four-year college.

Four-year degree programs and programs in liberal arts/general studies are not authorized, although limited and specific courses of a liberal arts/general studies nature may be permitted if directly related to preparation for a specific occupation or vocation.

A.1.5 Program Specification

The course is an approximately 50 credit hours program for qualified inmates at an undergraduate level. The application of the skills learned will be assessed through live work, which will comprise 20-40% of that time.

The responsible entity will provide instruction on topics/standards to include, but not limited to, the following: basic safety, introduction to construction math, introduction to hand tools, introduction to power tools, introduction to blue prints, basic rigging, introduction to HVAC, copper and plastic piping practices, soldering and brazing, basic electricity, introduction to cooling and heating, air distribution systems, chimneys, vents, flues, maintenance skills for technicians, alternating current, basic electronics, electric heating, introduction to control circuit troubleshooting, accessories and equipment, metering devices, compressors, heat pumps, leak detection, evacuation, recovery, charging, planned maintenance, troubleshooting heating (gas, electric, and oil), troubleshooting cooling, troubleshooting heat pumps, troubleshooting accessories, troubleshooting electronic controls, hydronic heating and cooling systems, airside systems, air properties and balancing, advanced blueprint reading, indoor air quality, energy conservation equipment, building management systems, water treatment, system start-up and shut-down, heating and cooling system design, and commercial and industrial refrigeration.

Upon completion of the course, students should be proficient in: installing, servicing, and repairing environmental control systems in residences, department stores, office buildings, and commercial establishments utilizing knowledge of refrigeration theory, pipefitting, and structural layout; mounting compressor and condenser units on platform or floor using hand tools;

following blueprints or engineering specifications; fabricating, assembling, and installing ductwork and chassis parts; using portable metalworking tools and welding equipment; installing evaporator unit in chassis or in air duct systems using hand tools; cutting and bending tubing to correct length and shape using appropriate tools; cutting and threading pipe using machine threading or hand threading equipment; joining tubing or pipe to various refrigerating units by means of sleeves, couplings, or unions; soldering joints using torch to form complete circuit for refrigerant; installing expansion and discharging valves in circuit; connecting motors, compressors, temperature controls, humidity controls, and circulating ventilation fans to control panels and connecting control panels to power source; installing air and water filters in completed installation; injecting small amount of refrigerant into compressor to test systems;

adding Freon gas to build up prescribed operating pressure; observing pressure and vacuum gauges and adjusting controls to ensure efficient operation; testing joints and connections for gas leaks using gauges or soap and water solution; wrapping pipes in insulation batting and securing them in places with cement or wire bands; replacing defective breaker controls, thermostats, switches, fuses, and electrical wiring to repair installed units; using electrician’s hand tools and test equipment; and installing, repairing, and servicing air conditioners, ranging from fifteen to twenty tons cooling capacity in warehouse and factory buildings.

A.1.6 Supplies and Equipment

The contractor will provide the following supplies, equipment, and curriculum materials: all books, forms, documents, reading, and matriculation materials.

The institution will provide the following supplies, equipment, and curriculum materials:

equipment, raw materials, writing supplies (i.e. paper, pencils, pens).

The contractor will make recommendations to the Supervisor of Education pertaining to the selection and purchase of additional supplies and equipment.

A.1.7 Description of Duties

The contractor will provide instruction for the HVAC occupational training program in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards. Additionally, any updates to applicable Bureau of Prisons Program Statements during the course of the contract will be applied.

Twenty-forty percent (20-40%) of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature.

An institution live work project may be utilized to demonstrate or apply hands-on competencies.

Electronic or computer-based simulation does not satisfy the hands-on or live work requirement.

The Supervisor of Education must approve live work projects.

Marketable programs shall afford inmates the opportunity to gain in-demand skills in a specific occupation, industry, or trade. The marketable program must qualify inmate graduates for at least an entry-level position in the HVAC field. As a precondition of the proposal for the contract, the contractor shall specify in writing to the Supervisor of Education the position(s) of employment for which inmate graduates will be eligible to apply.

The Supervisor of Education shall determine the minimum and maximum number of enrollments. Instructors placed on site by the contractor are responsible for the maintenance of transcripts, student attendance records, statistics, and certification records.

The contractor will provide a written curriculum which establishes measurable behavioral objectives and procedures in accordance with apprenticeship standards. The curriculum must include clear criteria which establishes minimum expectations for program completion, provisions for the assessment of student progress, identification of the hands-on competencies, and requirements for students to demonstrate them.

In addition to core classes needed to attain a college certificate, an industry-accepted certificate, an Associate in Arts degree (A.A.), an Associate in Science degree (A.S.), or an Associate in Applied Science degree (A.A.S.), the curriculum must also include instruction on resume development. The contractor shall also participate in and assist in the recruitment of employers affiliated with the identified occupation to participate in the institution’s mock job fair.

The curriculum, lesson plans, and routine organizations of the program will be the responsibility of the contract instructor. In addition, the instructor will be responsible for initiating communication with the Contracting Officer’s Representative (COR).

The services provided are for non-personal education services, as defined in the Federal Acquisition Regulations (FAR), Part 37.101, under which the contractor is not an employee, but a contractor. The Government may evaluate the quality of professional and administrative services provided but retains no control over the professional aspects of services rendered. The contractor is required to indemnify the Government for any liability producing act or omission by the contractor, its employees, and agents occurring during contract performance. These services, although not directly supervised, will be under the administrative review of the Supervisor of Education, and the performance of these services will be verified by the designated

COR.

A.1.8 Attire

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

A.1.9 Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

A.1.10 Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

A.1.11 Non-Personal Services/Common Law Employee Information

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

The COR will periodically evaluate the contractor’s performance of the contract. In this evaluation, the performance of the individual contract instructor will be evaluated. If the performance of an individual contract instructor is deemed unacceptable, the contractor will be responsible for immediately replacing that contract instructor.

All contract personnel providing services within the confines of the FCI shall have a complete background investigation conducted in accordance with Bureau of Prisons Program Statement 3000.02, Personnel Manual.

Due to the sensitive nature of the correctional environment, contract instructors are expected to be 1) prompt in reporting to work in order to support the inmate accountability policy and 2) adhere to the Privacy Act of 1974 and the Freedom of Information Act.

All contract instructors are required to submit a resume which must include a complete work history.

Unless individual waivers are obtained under procedures outlined in Program Statement 3000.1, the following investigative procedures will be applied to contractors working under the terms of the proposed contract.

1. National Crime Information Center (NCIC) check

2. DOJ-99 (name check)

3. FD 258 (fingerprint check)

4. Voucher of employers over the last 5 years

5. SF-171 (personal qualification statements)

6. OPM-329-A (authority for release of information)

7. Urinalysis test for detection of drugs and marijuana usage. (Positive test precludes individual employees of the contractor from working within the institution.)

As required by FAR 52.228-5 entitled “Insurance-Work on a Government Installation,” the contractor shall, at its own expense, provide and maintain during the entire performance of the resulting contract, at least the kinds and minimum amounts of insurance required as follows:

Workers’ Compensation & Employer’s Liability of $100,000. The required worker’s compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational diseased with a minimum liability of $100,000. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required coverage shall contain an endorsement to the effect that any cancellation or material change adversely affecting the Government’s interest shall not be effective 1) for such periods dictated by laws of the state in which this contract is to be performed or 2) until 30 days after insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer.