AOA Gate Modenization 7-12-24.pdf

NORFOLK AIRPORT AUTHORITY

REQUEST FOR PROPOSALS

GATE OPERATIONS ENHANCEMENT SERVICES

July 12, 2024

NORFOLK INTERNATIONAL AIRPORT

REQUEST FOR PROPOSALS

GATE OPERATION ENHANCEMENT SERVICES

I. REQUEST FOR PROPOSALS (RFP)

A. Introduction

The Norfolk Airport Authority (“Authority” or “NAA”) seeks proposals from interested, qualified and experienced firms (“Respondents”) to provide Gate Operation Enhancement Services for the Authority as required for Norfolk International Airport (“Airport”). Qualified firms must demonstrate considerable experience directly related to the services to be provided.

B. Specifications

The Authority maintains an on-going Capital Improvement Program (CIP) to address the capital development needs of the Airport. The current capital building maintenance plan includes several anticipated future rehabilitation projects to fund the CIP. The Authority seeks:

• Removal and disposal of 14 existing gate operators

• Removal and disposal of old drive Rails

• Supply and install approved replacement gate operators, drive rails and accessories.

• Wire 5 of 14 gate operators for emergency power

• Complete all electrical groundwork.

• Gates will not be replaced unless they do not meet UL325.

C. Minimum Qualifications

• Respondent’s individual lead team member(s) proposed to be assigned to the Authority engagement must have at least five (5) years of experience and expertise in performing similar tasks, including the removal and installation of gate operators, drive rails and associated accessories. Experience in working with commercial or industrial gate systems, particularly in airport environments, would be advantageous.

• Respondents should hold appropriate certifications and licenses relevant to electrical work and gate installation. This may include certifications demonstrating competency in handling electrical systems and equipment, as well as any specific certifications required by Virginia regulations for gate installation.

• Respondents must demonstrate a commitment to safety by ensuring all equipment, including existing gates and replacement components, meets or exceeds UL 325 safety requirements. This includes adherence to safety protocols during installation to prevent accidents or hazards.

• Respondents must have emergency power wiring expertise since three gate operators must be wired for emergency power, the contractor must be knowledgeable about requirements and best practices for installing emergency power wiring to ensure reliable operation during power outages or emergencies.

• Respondents must have the ability to coordinate with access control systems although NAA will handle the disconnection and reconnection of current access controls systems, the contractor should understand access control systems to facilitate coordination and ensure seamless integration with newly installed gate operators.

• Respondents must have adequate insurance coverage, including general liability insurance and workers’ compensation insurance, to protect against potential liabilities and risks associated with the project.

• Respondents must be able to provide references from previous clients or projects demonstrating their competence, reliability, and quality of workmanship. A track record of successfully completed projects, particularly in similar environments or industries would further validate their qualifications.

• Respondents must provide a warranty on all products used.

D. Scope of Services

The scope of the work described below is a general guide and is not intended to be a complete list of all services that may be required or desired in that subject area. Given the broad range of possible services, the Authority encourages firms to submit a response for all subject areas where they meet or exceed the minimum qualifications described in this RFP.

Initial Assessment and Planning:

• Conduct an on-site assessment of the existing gate systems to determine the scope of work required for replacement and installation.

• Develop a comprehensive plan for the removal of existing gate operators, drive rails, and associated components, as well as the installation of new equipment.

Procurement of Equipment Source and procure the necessary equipment and components to fulfill the project requirements, including:

• 110v gate operators

• New Drive rails.

• Obstruction devices, high/low infrared photo beams across gate openings Optec doppler vehicle detection devices.

• New Safety edges for all gates

• Replace junction boxes

• Replacement of control wiring,

• Replacement of inground loop wiring.

• Annunciators Installation, Replacement and Disposal

• Remove existing gate operators, drive rails, and associated components in accordance with safety protocols.

• Install approved replacement gate operators, drive rails, and accessories, ensuring compliance with UL 325 safety requirements.

• Wire five gate operators for emergency power as specified.

• Perform all necessary electrical groundwork for the installation of new equipment.

• Concrete work (If needed)

• Dispose of all equipment. Drive rails, controllers.

Integration with Access Control System

• Ensure compatibility of the new equipment with the current airport access control system.

• Coordinate with the Norfolk Airport Authority for the disconnection and reconnection of current access control systems as needed.

• Test the integration to ensure seamless operation and functionality.

Testing and Commissioning

• Conduct thorough testing of the newly installed equipment to verify proper functionality and performance.

• Address any issues or discrepancies identified during testing.

• Commission the system for full operation, including calibration of obstruction devices and safety features.

Training and Documentation

• Provide training to relevant airport personnel on the operation and maintenance of the new gate systems.

• Prepare comprehensive documentation, including manuals and maintenance instructions, for future reference.

Quality Assurance and Compliance

• Ensure that all work is performed in accordance with industry standards and regulations.

• Conduct quality assurance checks throughout the project to maintain high standards of workmanship and safety.

Project Management and Coordination

• Assign a dedicated project manager to oversee all aspects of the project, including scheduling, coordination of subcontractors, and communication with stakeholders.

• Provide regular progress updates and reports to the Norfolk Airport Authority to ensure transparency and accountability.

Post Installation Support

• Offer post-installation support and assistance to address any issues or concerns that may arise after the completion of the project.

• Maintain open communication channels for ongoing support and maintenance needs.

E. RFP Exhibits

Exhibit A Detailed Photographs and Gate Specifications Exhibit B Proposal Form for General Operations Enhancement Services Exhibit C General Terms and Conditions for Services Exhibit D Standard Contract Between Authority and Contractor

II. GENERAL PROPOSAL REQUIREMENTS

A. RFP Response: In order to be considered for selection, Respondents must submit a complete proposal in response to this RFP for receipt not later than 5:00 p.m. (Local Time) on, August 15, 2024.

B. One (1) electronic copy (PDF) of the Proposal must be submitted to the Authority via email to: procurement@norfolkairport.com

Hardcopy proposals will not be accepted. Email correspondence transmitting the RFP response must be time stamped by the deadline stated above.

C. Proposal Format

1. The Proposal must include the completed Proposal Form attached hereto as Exhibit

A along with additional required information and must be contained in a single PDF.

2. Proposals shall be signed by an authorized representative of the Respondent.

All information requested in this RFP should be submitted. Failure to submit all the information requested may result in rejection of the Proposal.

3. Responses MUST provide full firm name and address of Respondent and must be manually or electronically signed. Failure to do so will disqualify the Respondent's proposal. The person signing the proposal must show title or authority to bind his/her firm in a contract. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent, whether corporation, partnership, or individual, must also be stated in the Proposal. A corporation must execute the Proposal by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent shall give full names and addresses of all partners. All partners shall execute the Proposal. Partnership and Individual Respondents shall state in the Proposal the names and addresses of all persons with a vested interest therein. The place of residence of each Respondent, or the office address in the case of a firm or company, with city/Authority and state and telephone number, shall be given after the signature.

4. Proposals should be prepared simply and economically, providing a straight- forward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity and brevity of content. Respondents are not expected to expend resources developing story boards, creative copy, and similar materials. The total number of pages shall be limited to 25 not including the Proposal form, cover sheet, section covers or resumes.

5. Ownership of all data, materials, and documentation originated and prepared for the

Authority pursuant to the RFP shall belong exclusively to the Authority and will be subject to public inspection and disclosure in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by a mailto:procurement@norfolkairport.com

Respondent shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Respondent must invoke the protections of § 2.2- 4342F of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must specifically identify the data or materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information in the original signed proposal and paper copies. Additionally, the Respondent must submit a redacted copy of the proposal if invoking said protect. The classification of an entire proposal document or prequalification application, line item, prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal. If, after being given reasonable time, the Respondent refuses to withdraw an entire classification designation, the proposal will be rejected.

6. Proposals should be organized in the order in which the requirements are presented in this RFP. All pages of the Proposal should be numbered. Information which the Respondent desires to present that does not fall within any of the requirements of the RFP should be attached at the end of the Proposal and designated as additional material.

7. Proposals cannot be altered or amended after the submittal deadline. No proposal submitted in response to this solicitation may be withdrawn after submittal deadline without acceptable reason in writing and only after approval by the Authority.

III. SPECIFIC PROPOSAL REQUIREMENTS

Respondents are required to submit the Proposal Form and the following information in their Proposals:

1. A Statement of Qualification. The Statement of Qualification section shall include a comprehensive identification of the Respondent’s qualifications and capacity to perform all requirements under the Scope of Services. The Respondent must support its ability to be responsible for all facets of the RFP, including professional background and experience of key personnel in the Scope of Services.

2. References. List three (3) clients who would provide references for Respondent where comparable services have been provided. Provide phone numbers, email, and mailing addresses for each of such references. Additional references from other clients, commercial service airports in particular, where comparable services have been provided may be included.

3. Conflicts. Disclose any potential conflicts that may arise due to

Respondent’s representation of other entities.

4. The name and contact information of the individual who would be the Authority’s primary contact for coordination of services if the Respondent firm is selected.

5. Resumes of key individuals who will perform work covered under this RFP.

6. Location of office(s) from which the majority of the work would be performed.

7. The name and contact information of the staff person who is responsible for the

Proposal and is to be contacted regarding any questions the Authority may have about the Respondent’s response to this RFP.

IV. SELECTION PROCESS

A. The Authority intends to select one Contractor, but reserves the right to selected multiple contractors, to accept none of the Proposals, to negotiate for modification of the Proposal with the Selected Respondent, or to waive/modify any of the requirements for the Proposal at any time prior to execution of a contract, if deemed to be in the Authority’s best interests.

If the Respondent is selected for contract negotiations, the Selected Respondent may be required to prepare and submit additional information prior to final contract execution.

B. The Authority may elect to conduct interviews as part of this RFP. Respondents should be prepared to respond to questions related specifically to their Proposals and other pertinent matters contained within the RFP. Upon completion of the interview process (if interviews are deemed necessary), the Authority will evaluate all information, complete the selection process, and notify the Selected Respondent, as well as the non-selected firms.

C. The Authority may make such investigations as deemed proper and necessary to determine the ability of the Respondent to perform the services, and the Respondent shall furnish to the Authority all such information and data for this purpose as may be requested.

D. Authority reserves the right to reject any Proposal if, in the Authority’s sole discretion, (i) such Proposal is deemed nonresponsive, or (ii) the evidence submitted by, and investigations of the Respondent fail to satisfy the Authority that such Respondent is properly qualified to fulfill the requirements of the RFP and to successfully provide the services contemplated herein.

V. EVALUATION AND AWARD

A. Evaluation of Proposals: Each Proposal will be evaluated for full compliance with the RFP instructions to the Respondent and the mandatory terms and conditions set forth herein. The specifications within this RFP represent the minimum performance necessary for response.

An award will be made to the Respondent who is determined by the Authority, in its sole discretion, to best meet its needs and objectives of this RFP as set forth below:

1. Demonstrated significant and successful experience of Respondent in providing the services described within this RFP

2. Identification of the project team that will perform the work.

3. Proposed approach to the performance of the work

4. References

The Authority reserves the right to consider any other evaluation criteria it deems appropriate to the review process. The relative importance of the evaluation criteria will be determined at the sole discretion of the Authority.

B. Award of and Term of Contract: Following the submission of Proposals and any subsequent interviews the Authority may wish to conduct, the Authority will consider all available information and select one Respondent with whom it will make a good faith effort to negotiate a consulting agreement. The Authority shall select the Respondent determined by the Authority in its sole discretion to be best qualified, responsible, and best suited to meet its needs and objectives among those submitting Proposals. Negotiations shall be conducted with the Respondent(s) so selected. The proposed Contractor team of the Respondent may be required to participate at the Airport in at least one negotiation session.

In the event an agreement cannot be reached with the Selected Respondent, the Authority reserves the right to terminate negotiations with no obligation to the first Selected Respondent. Further, the Authority reserves the right to negotiate for modification of any Proposal and may enter into an agreement with any Respondent of its choosing.

The award document will be a written contract in a form which shall be provided by the Authority and shall incorporate by reference all the requirements, terms and conditions of the solicitation and the Selected Respondent’s Proposal as negotiated. The term will be for five (5) years with the option for the Authority to extend annually for a maximum of three

(3) additional years. The term initiation date will be the date of the Notice of Award as issued by the Authority. The Authority’s standard services contract and standard terms and conditions are attached to the RFP as Exhibits B-C. Once an award is made, the Authority will negotiate the contract and terms and conditions with the successful Respondent to finalize a mutually acceptable contract document consistent with the standard contract and terms and conditions attached hereto. However, the Authority’s expectation is that the successful Respondent will agree to the Authority’s standard services contract and terms and conditions attached to this RFP. Proposers are required to identify any contract provisions, terms or conditions in the Exhibits to which they object or will not be prepared to agree or accept.

The Authority may cancel this RFP or reject any or all Proposals at any time prior to an award and is not required to provide a statement of the reasons why a particular Proposal was not selected.

VI. SCHEDULE

The deadlines for this procurement are currently scheduled as follows:

Questions Due by: August 2, 2024 Submit in writing to: procurement@norfolkairport.com Responses to Questions Posted by: August 8, 2024 Proposals Due by: August 15, 2024, at 5:00 EST Submit electronically to: procurement@norfolkairport.com Notify Firms Selected for Interviews (if necessary):

Interviews (tentative):

Award is expected in August 2024, and the Selected Respondent’s performance of Services shall begin immediately upon execution of the Authority’s standard contractor contract.

VII. GENERAL

A. This solicitation and any resulting contract are subject to and shall incorporate the General Terms and Conditions attached hereto as Exhibit B.

B. It is the responsibility of each Respondent to clarify any requirements of this RFP that are not understood. All inquiries pertaining to this RFP shall be submitted as directed in the Schedule above. Answers will be posted in the form of an addendum on the Airport website as necessary. No inquiries should be made to any other appointed or elected officials associated with the Authority.

C. If it becomes necessary to revise any part of this RFP, or if additional data or information is necessary to clarify any provision, an addendum will be posted to the Airport website.

D. Expenses for developing and submitting a Proposal are entirely the responsibility of the responding firms and shall not be chargeable to the Authority.

E. The Norfolk Airport Authority, in accordance with the provisions of Title VI of the Civil

Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

F. If you need any reasonable accommodation for any type of disability to participate in this procurement, please contact the Authority as soon as possible.

GATE NUMBER 1

Gate location Zone 15 Enter

Gate Opening 15' - 6"

Rail Length 20'

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA Yes

Edge Sensor Yes

Secure Side Obstruction Sensor Yes

Non Secure Side Obstruction Sensor No

Operator LiftMaster

GL V.06-GL-200

Power Source Departures Switchgear

LE1B # 26

Generator Yes

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

SLIDE DRIVER SLIDE DRIVER OPEN LIFT MASTER CONTROLER OPEN

JUNCTION BOX JUNCTION BOX OPEN

"EXHIBIT A"

DETAILED PHOTOGRAPHS AND GATE SPECIFICATIONS

GATE NUMBER 2

Gate location Zone 15 Exit

Gate Opening 15' - 2"

Rail Length 20'

Secure Side Loops 1

Non Secure Side Loops 1

Secure Side SIDA No

Non Secure Side SIDA No

Edge Sensor Yes

Secure Side Obstruction Sensor Yes

Non Secure Side Obstruction Sensor No

Operator LiftMaster

GL V.06-GL-200

Power Source

Generator

SLIDE DRIVER SLIDE DRIVER OPEN LIFT MASTER CONTROLER OPEN

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

Wire for Emergency power.

GATE NUMBER 4

Gate location RON Aircraft Parking

Gate Opening 16 '

Rail Length 20'

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA Yes

Edge Sensor Yes

Secure Side Obstruction Sensor Yes

Non Secure Side Obstruction Sensor Yes

Operator Hysecurity - Smart Touch

ERS0001

Rev. B

Power Source Utility Building

Panel EB # 30

Generator No

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

SLIDE DRIVER SLIDE DRIVER OPEN SMART TOUCH SMART TOUCH OPEN

SLIDE DRIVER AND JUNCTION BOX JUNCTION BOX JUNCTION BOX OPEN

GATE NUMBER 7

Gate location Cargo Gate 7

Gate Opening 14'

Rail Length 20'

Secure Side Loops 1

Non Secure Side Loops 1

Secure Side SIDA Yes

Non Secure Side SIDA Yes

Edge Sensor No

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor No

Operator Hysecurity - Smart Touch

MX000585-0

Version - 4.31

Power Source

Generator

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

GATE NUMBER 8

Gate location Cargo Gate 8

Gate Opening 14' - 2"

Rail Length 22' - 1"

Secure Side Loops 1

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA Yes

Edge Sensor Yes

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor No

Operator Hysecurity - Smart Touch

MX000585-1

Version - 4.28

Power Source

Generator

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

GATE NUMBER 9

Gate location Cargo Gate 9

Gate Opening 12'

Rail Length 20'

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA Yes

Edge Sensor On Back of Gate

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor Yes

Operator Hysecurity - Smart Touch

MX000585-1

Version - 4.55

Power Source

Generator

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

GATE NUMBER 17

Gate location Field Maintenance

Gate Opening 29' - 10"

Rail Length 38'

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA 1 High Keypad , 1 Low Keypad

Non Secure Side SIDA 1 High Keypad , 1 Low Keypad

Edge Sensor Yes

Secure Side Obstruction Sensor 1 High Sensor, 1 Low Sensor

Non Secure Side Obstruction Sensor 1 High Sensor, 1 Low Sensor

Operator Hysecurity - Smart Touch

ERS0001

Power Source Sand Building

Panel ESB # 31

Generator Yes via Panel EMA

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

GATE NUMBER 28 Entry

Gate location Fuel Farm

Gate Opening 16'

Rail Length 25' - 3"

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA No

Non Secure Side SIDA Yes

Edge Sensor Yes

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor No

Operator Hysecurity - Smart Touch

MX000585

Version - 4.57

Power Source Utility Building

Breaker 6 & 8

Generator No

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

SLIDE DRIVER SLIDE DRIVER OPEN SMART TOUCH SMART TOUCH OPEN

GATE NUMBER 28 Exit

Gate Opening 12'

Rail Length 20'

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA No

Edge Sensor Yes

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor No

Operator Hysecurity - Smart Touch

MX000585-1

Version - 4.0

Power Source Utility Building

Breaker 6 & 8

Generator No

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

SLIDE DRIVER SLIDE DRIVER OPEN SMART TOUCH SMART TOUCH OPEN

GATE NUMBER 30

Gate Opening 16' - 2"

Rail Length 17'

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA Yes

Edge Sensor Yes

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor No

Operator Hysecurity - Smart Touch

ERS0001

Power Source Utility Building

Breaker 5 & 7

Generator No

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

SLIDE DRIVER SLIDE DRIVER OPEN SMART TOUCH SMART TOUCH OPEN

GATE NUMBER 31

Gate Opening 19 ' - 8 "

Rail Length 29 ' - 2 "

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA No

Edge Sensor Yes

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor No

Operator Hysecurity - Smart Touch

ERS0001

Power Source Utility Building

Breaker 1 & 3

Generator No

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

SLIDE DRIVER SLIDE DRIVER OPEN SMART TOUCH SMART TOUCH OPEN

GATE NUMBER 37

Gate location NAAFD

Gate Opening 16 '

Rail Length 26' - 6"

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Yes

Non Secure Side SIDA Yes

Edge Sensor Yes

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor No

Operator Hysecurity - Smart Touch

MX000585-1

Version - 4

Power Source Fire Department

Panel EB # 30

Generator YES Via Panel EA via ATS via MCP

VIEW FROM NON-SECURE SIDE VIEW FROM SECURE SIDE

SLIDE DRIVER OPENSLIDE DRIVER SMART TOUCH SMART TOUCH OPEN

GATE NUMBER

Gate location Zone 25 Enter

Gate Opening 18'

Rail Length 25' - 7"

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA No

Non Secure Side SIDA Yes

Edge Sensor Yes

Secure Side Obstruction Sensor No

Non Secure Side Obstruction Sensor 1 High Sensor, 1 Low Sensor

Operator Hysecurity - Smart Touch

MX000585-1

Version - 4.0

Power Source Arrivals Switchgear Room

LEI # 14

Generator YES

GATE NUMBER

Gate location Zone 25 to AOA

Gate Opening 19' - 10"

Rail Length 26' - 10"

Secure Side Loops 2

Non Secure Side Loops 2

Secure Side SIDA Push to Exit Button

Non Secure Side SIDA Yes

Edge Sensor No

Secure Side Obstruction Sensor Yes

Non Secure Side Obstruction Sensor Yes

Operator Hysecurity - Smart Touch

ERS0001

Power Source Arrivals Switchgear Room

LEI # 12

Generator YES

A-

EXHIBIT B

PROPOSAL FORM

TO: NORFOLK AIRPORT AUTHORITY

A. The undersigned hereby offers to enter into a contract with the Norfolk Airport Authority

("Authority") to provide services in connection with the Authority’s REQUEST FOR

PROPOSAL dated July 12 2024 for Gate Operations Enhancement services, which is incorporated herein by this reference. Respondent’s Proposal attached hereto describes in full the specific Services which Respondent wishes to provide the Authority and

Respondent’s qualifications and experience.

B. Full legal name of Respondent:

C. Name(s) and title(s) of individuals authorized to make representations and agreements on behalf of Respondent with regard to this Proposal:

D. Principal business address of Respondent:

E. Address of office from which majority of work will be performed:

F. This Proposal shall be irrevocable for a period of ninety (90) days after the Due Date.

G. The Respondent hereby makes each and every representation and agreement required by the REQUEST FOR PROPOSAL.

H. Respondent agrees that none of the information provided to the Authority with the

Proposal has been given in confidence. All or any part of the information may be used or disclosed by or on behalf of the Authority without liability of any kind.

I. Respondent hereby certifies that no officer, director, employee, or agent of Respondent who will be directly involved in the supervision, direction, or provision of Service to the

Authority, has ever been convicted of, and does not have pending criminal charges of, the disqualifying criminal offenses listed in 49 CFR §1542.209(d) or any comparable regulations. Respondent further certifies that no individual who has been convicted of, or has pending criminal charges of, the disqualifying criminal offenses listed above, will perform any work pursuant to the Proposal on the property of the Authority unless the

Respondent has obtained the express prior approval of the Authority for that individual.

J. Respondent certifies that it has full authority to conduct business in the Commonwealth of Virginia and has determined all requirements for permits, licenses, and certificates required by any regulatory agency (federal, state, and local) for Respondent to provide the Service, and that Respondent has obtained or will be able to obtain any required permits, licenses, and certificates prior to execution of the Contract.

K. The entire Proposal, any documents required by it and all exhibits and other papers made a part thereof by its terms are incorporated herein and made a part of this Proposal.

L. Any notices to be provided by Authority to Respondent pursuant to this Proposal or the REQUEST FOR PROPOSAL shall be given to the following individual:

Name:

Title:

Mailing address:

Telephone number:

E-mail address:

AUTHORIZED SIGNATURE OF RESPONDENT:

Printed Name of Respondent

Signed By:

Printed Name:

Title:

B-

EXHIBIT C

GENERAL TERMS AND CONDITIONS

APPLICABLE TO PROCUREMENT OF EQUIPMENT,

PRODUCTS AND/OR SERVICES

1. Qualifications of Vendors: The Authority may make such reasonable investigations as deemed proper and necessary to determine the ability of the Vendor to provide the equipment, products or services, and the Vendor agrees to furnish to the Authority all such information and data for this purpose as may be requested. The Authority reserves the right to reject any Proposal if the evidence submitted by, or investigations of, such Vendor fail to satisfy the Authority that such Vendor is properly qualified to carry out the obligations of the contract and to provide the equipment, products or services contemplated herein.

2. Cooperative Procurement: As authorized by Virginia law, § 2.2-4304, Va. Code, the

Authority may participate in a cooperative procurement agreement in conjunction with one or more other public bodies, or public agencies or institutions or localities of the several states, or of the United States, for the purpose of combining requirements to increase efficiency or reduce administrative expenses in any acquisition of goods, services, or construction.

3. Liability of Authority: No Vendor will have any cause of action against the Authority arising out of a failure by the Authority to consider a proposal, or the methods by which the Authority evaluated proposals received. The selection of the prospective Vendor will be at the sole discretion of the Authority.

4. Costs: The Authority assumes no obligation for any costs associated with preparation or submission of a Proposal.

5. Unauthorized Contact: Communication with any Authority Commissioner in connection with any procurement is prohibited and will be cause for disqualification of the Vendor.

6. Applicable Laws and Courts: This solicitation and any resulting contract will be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto will be brought in the state or federal courts located in the City of Norfolk. The Selected Vendor will comply with all applicable federal, state, and local laws, rules, and regulations.

7. Ethics in Public Contracting: By submitting a Proposal, Vendor certifies that its Proposal is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other Vendor, Vendor, manufacturer or subcontractor in connection with their Proposal, and that Vendor has not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

8. Conflict of Interest: The Vendor represents to the Authority that entering into any contract with the Authority will not constitute a violation of the Virginia Conflict of Interest Act.

9. Subcontracts: No portion of the work will be subcontracted without prior written consent of the Authority. If the Vendor desires to subcontract some part of the work specified herein, the Vendor will furnish the Authority the names, qualifications and experience of the proposed subcontractors. The Selected Vendor will remain fully liable and responsible for the work to be done by its subcontractor(s) and will ensure compliance with all requirements of the Contract.

10. Taxpayer Identification Number: The Selected Vendor will furnish to the Authority at the time of Contract award and as a condition precedent to receiving payment from the Authority its federal Employer Identification Number (EIN) if a corporation or a partnership, or its Social Security Number (SSN) if a sole proprietor.

11. Insurance Required of the Vendor: Prior to the start of any work under the Contract, the Vendor agrees to provide the Authority Certificates of Insurance with coverages outlined in the Contract or as modified by the Authority, and will maintain such insurance throughout the term of this Contract.

12. Payments to the Vendor:

The following procedures are established in conformance with the Virginia Public Procurement Act (VPPA), Code of Virginia §§ 2.2-4300 through 2.2-4377, as amended, and, to the extent applicable, § 2.2-4347 et seq., which is referred to as the Prompt Payment Act.

(a) The Vendor will submit its invoice with the documentation required by the

Authority. The invoice will itemize or show a breakdown of the total Contract amount, the value of the various phases or parts, the previously invoiced and approved amounts for payment, and the amount of the current invoice.

(b) Unless there is a dispute about the compensation due the Vendor then within thirty

(30) days after receipt by the Authority of the Vendor’s invoice, which will be considered the invoice receipt date, the Authority will pay to the Vendor the amount approved. The date on which payment is due will be referred to as the Payment Date.

13. Payments by the Vendor to Subcontractors:

(a) The Vendor is required to pay interest to any of its sub-vendors or subcontractors on all amounts owed by the Vendor that remain unpaid after seven (7) days following receipt by the Vendor from the Authority for work performed by the subcontractor under that contract, except for amounts withheld as allowed. Unless otherwise provided under the terms of the contract, interest will accrue at the rate of one percent per month.

(b) The Vendor will include in each of its subcontracts a provision requiring each Vendor or other subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier Vendor or subcontractor.

(c) Any obligation of the Vendor to pay an interest charge to a Vendor or subcontractor pursuant to the payment clause in this section will not be construed to be an obligation of the Authority. A contract modification will not be made for the purpose of providing reimbursement for the interest charge. A cost reimbursement claim will not include any amount for reimbursement for the interest charge.

14. Audit: The Vendor, by signing any Contract with the Authority, will agree to retain all books, records, and other documents relative to the contract for five (5) years after final payment, or until audited by the Authority, whichever is sooner. The Authority and its authorized agents will have full access to and the right to examine any of the materials during said period.

15. Default: In case of the Vendor’s failure to deliver the reports, documents, or services in accordance with the Contract terms and conditions, the Authority, after due written notice, may procure same from other sources, and the Vendor will be responsible for any resulting additional procurement and administrative costs. This remedy will be in addition to any other remedies which the Authority may have.

16. Termination of Contract:

(a) General: The Authority may terminate the Contract for convenience, with or without cause, after giving thirty (30) days written notice to the Vendor. The written notice need not include a statement of reasons for the termination.

(b) Termination for Cause: If the Contract is terminated by the Authority for cause, the Vendor will be responsible for all damages incurred by the Authority as a result of the Vendor’s breach of contract or failure to perform, including but not limited to, all costs and expenses incurred in securing a replacement Vendor to fulfill the obligations of the Contract. Any termination by the Authority for default, if determined by a court of competent jurisdiction not to have been justified as a termination for default will be deemed a termination for the convenience of the Authority.

(c) Termination for Convenience: The Authority may terminate the Contract in whole or in part for convenience by delivering to the Vendor a written notice of termination as set forth above, specifying the extent to which performance under the Contract is terminated and the effective date of the termination. Upon receipt of such notice, the Vendor must stop work, including but not limited to work performed by subcontractors and Vendors, at such time and to the extent specified in the notice. If the Contract is terminated for convenience, the Vendor will be entitled to those fees earned for work performed in accordance with the Contract prior to the notice of termination. Thereafter, the Vendor will be entitled to any fees earned for work not terminated, but will not be entitled to lost profits for the portions of the Contract which were terminated.

17. Assignment of Contract: The Vendor will not assign the Contract between the Authority and the Vendor, in whole or in part, without the written consent of the Authority.

18. Indemnification and Hold Harmless. To the fullest extent permitted by law, Vendor will defend, indemnify and hold the Authority and its Commissioners, officers, employees (collectively “Indemnitees”) harmless from and against any and all claims, actions, damages, expenses (including reasonable attorneys’ fees), losses or liabilities incurred by or asserted against the Authority or any of its Indemnitees arising from the performance of Vendor’s obligations under the Contract and any and all fees, costs or penalties incurred by the Authority or any of its Indemnitees, to the extent that such claims, actions, damages, expenses, losses, liabilities, fees, costs or penalties are caused by or arise out of Vendor’s performance; provided that Vendor shall not be required to indemnify the Authority or any of its Indemnitees for any loss or claim to the extent such loss or claim is due to the negligence or willful misconduct of the Authority or any of its Indemnitees.

19. Force Majeure. Neither party will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

20. Waiver. Failure by either party to act or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the Parties.

21. Relationship of the Parties. The relationship of the Parties is one of independent contractors, each free to exercise judgment and discretion regarding the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

22. Anti-Discrimination.

(a) By submitting its Proposal, Vendor certifies to the Authority that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and Code of Virginia § 2.2-4311.

(b) During the performance of the Contract, the Vendor agrees as follows:

(1) The Vendor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Vendor. The Vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

(2) The Vendor, in all solicitations or advertisements for employees will state that Vendor is an equal opportunity employer.

(3) Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation will be deemed sufficient for the purpose of meeting the requirements of this section.

(c) The Vendor will include the provisions of the foregoing paragraphs (1), (2) and

(3) in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

(d) Norfolk Airport Authority does not discriminate in the solicitation or awarding of contracts based on race, religion, faith-based organizations, color, national origin, age, disability, or any other basis prohibited by state or federal law.

23. Laws and Regulations. In performing services under the Contract, the Vendor will comply with applicable federal, state, and local laws and regulations. The Vendor will give all notices and comply with all laws, ordinances, regulations, and lawful orders of any public authority bearing on the performance of the Contract. Vendor must maintain a valid and current status on all required federal, state, and local licenses, bonds, and permits required for the operation of its business.

24. Compliance with State Law; Foreign and Domestic Businesses Authorized to

Transact Business in Virginia.

(a) If organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership, Vendor will be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Virginia Code, or as otherwise required by law.

(b) If organized or authorized to transact business in the Commonwealth pursuant to

Title 13.1 or Title 50 of the Virginia Code, Vendor must provide Authority the identification number issued to it by the State Corporation Commission. If not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 of the Virginia Code, or as otherwise required by law, Vendor will provide Authority a statement describing why Vendor is not required to be so authorized.

(c) Any business entity described in subsection (a) will not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50 of the Code of Virginia, to be revoked or cancelled at any time during the term of the Contract.

25. Debarment Status. By entering into the Contract, Vendor certifies that it is not currently debarred from doing business with or in the Commonwealth of Virginia, nor is it an agent of any person or entity that is currently debarred from doing business in the Commonwealth of Virginia.

26. Required Federal Contract Provisions (if applicable).

GENERAL CIVIL RIGHTS PROVISIONS

The Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as are promulgated to ensure that no person will, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

TITLE VI CLAUSES

Compliance with Nondiscrimination Requirements:

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes Vendors) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or Vendor will be notified by the Contractor of the contractor’s obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or

b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or Vendor because of such direction, the Contractor may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

List of Pertinent Nondiscrimination Acts and Authorities During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

• Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin);

• 49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27;

• The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982 (49 USC § 471, Section 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in…