ANSWERS TO QUESTIONS FOR ANNUAL GENERATOR MAINTENANCE.pdf
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- Solicitation number
- 19TU15-24-Q-3001
- Issued by
-
Department of State US Embassy Ankara
About this file
This document provides answers to questions from potential offerors for an annual generator maintenance contract with the U.S. Embassy in Ankara, Turkey. The contract does not require on-site presence daily or relocation near the Embassy. The contractor must obtain necessary licenses and comply with Turkish labor laws for any foreign personnel. The contractor is responsible for providing replacement parts except oil, and can deliver materials as needed. A notice to proceed will be sent after award, and there are no generators requiring escort access. The contractor will invoice quarterly for maintenance performed based on an annual price. Joint ventures are allowed where one party is designated as lead, and experience of each partner must be described. Proposals cannot be hand delivered but must be submitted electronically and through a courier service.
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SENSITIVE BUT UNCLASSIFIED
ANSWERS TO QUESTIONS for ANNUAL GENERATOR MAINTENANCE
Replies to the questions posed by the potential offerors are as follows:
1. What is the total number of annual hours that are required to fulfill the obligations of this proposal?
Answer: This contract is not based on the hours of services. The awardee is responsible for rendering all the services specified in the scope of work and is to calculate their workmanship themselves.
2. Is daily on-site presence a mandatory requirement for this contract?
Answer: No
3. Does the contract necessitate relocation within a certain distance from the Embassy premises?
Answer: No
4. Are there any specific visa or work permit requirements that need to be met for personnel involved in this project?
Answer: The contractor is responsible for obtaining all licenses and permits necessary to perform the contract and to be fully knowledgeable concerning local labor laws and practices. In accordance with the International Labor Law, permission from the Turkish
Ministry of Labor and Social Security is required for foreigners to work in Türkiye; and a number of regulations and restrictions are associated with complying with this law, which will be the responsibility of contractors to be fully familiar with.
5. How would you like the materials procured and stored?
Answer: Contractor is responsible for providing all the material and replacement parts
(filters etc.) except for oil that is required for the maintenance clauses listed in Exhibit A of the SOW based on the model and engine no listed in equipment list. Only original parts can be used on the engine. The materials can be delivered to site each time they are to be used on that maintenance period.
6. What is the expected timeline for deployment on-site after award?
Answer: A notice to proceed letter notifying the commencement date will be sent to the awardee immediately after the award.
U.S Embassy Ankara, Turkey
General Services Office
Cukurambar Mahallesi, 1480 Sokak No:1
January 19, 2024
SENSITIVE BUT UNCLASSIFIED
7. Are there generators in the areas requiring special access requirement?
Answer: There are no generators requiring maintenance in the escort required areas.
8. Is the contractor required to submit 1 each annual service invoice per year?
Answer: The offeror is required to submit its annual price in the pricing section. Quarterly and semiannual services will be received, and the awardee will invoice per the service received. e.g. if the awardees’ annual price is $1,000, 4 invoices each worth $250 will be submitted during the performance period.
9. Is a joint venture approved by US. Government?
Answer: Yes, the offeror can form a joint venture (JV) with another firm. They are required to state in their offer that they have designated one party to act as a lead entity.
The description of the organization of the joint venture must clearly be defined the expected role of each of the entities in the joint venture in delivering the requirements cited in the solicitation. Also, the offer should include past experience of each of the JV partners.
10. Do you accept hand delivery proposals to the Embassy Gate?
Answer: No, we do not require nor accept hand delivery. We only accept delivery via a reputable courier service. Your proposal must be submitted both in a sealed envelope marked "Proposal Enclosed" to the Contracting Officer and by email to Ankara-GSO-
Procurement-DL@state.gov.
File details come from the government source that posted it. Updated .