Annual_Substation_Herbicide_Treatment_24Sept2026.pdf

LAK-SUB-XXX

V1.0

Substation Operations – Standard Operating Procedures “Substation Herbicide Treatment - RFP”

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TABLE OF CONTENTS

TABLE OF CONTENTS

1. PRICING SHEET

2. QUALIFICATIONS

3. POINT OF CONTACT INFORMATION

4. BUSINESS BACKGROUND INFORMATION

5. LICENSING INFORMATION

6. REFERENCES/EXAMPLES

7. TECHNICAL AND MANAGEMENT CAPABILITIES

8. CERTIFICATION SPECIFICS

9. MEMBERSHIPS AND ASSOCIATIONS

10. CURRENT WORKLOAD

11. QUALITY ASSURANCE/CONTROL PROGRAM

12. SAFETY PROGRAM

13. LEGAL HISTORY

14. GENERAL QUESTIONS

15. INSPECTION, ACCEPTANCE OR REJECTION OF GOODS AND SERVICES

16. SITE ACCESS CONDITIONS

17. DRUG FREE WORKPLACE

18. PROTECTION OF PROPERTY AND PUBLIC LIABILITY

19. LAWS AND REGULATIONS

20. TAXES AND PERMITS

21. INDEPENDENT CONTRACTOR

22. HAZARDOUS MATERIALS

23. REGULATORY COMPLIANCE

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24. PROJECTS REQUIRING NOTIFICATION OF ENVIRONMENTAL DEPARTMENT

25. LE TERMINATION FOR EXCESSIVE DELAY

26. INFRINGEMENT OF PATENTS, COPYRIGHTS AND TRADE SECRETS

27. SCOPE OF WORK

28. GENERAL REQUIREMENTS

29. DISPOSAL OF WASTE GENERATED DUE TO CONTRACTED WORK

30. SITE CONDITIONS

31. SAFETY

32. ADMINISTRATIVE COST AND PROFIT

33. INVOICING

34. COMPANY PERSONNEL

35. SCHEDULE TREATMENT TIMES

36. NOTIFICATION OF COMPLETED WORK AND REPORTING

37. SECURITY

38. TOOLS AND EQUIPMENT

39. PERMITS

40. DAMAGE TO THE WORK AND SURROUNDING AREA

41. CONTRACTOR PERSONNEL

42. SUBSTATION GROUNDS TREATMENT

43. HERBICIDE TREATMENT GUIDELINES

44. CREW WORK PROCEDURES

45. REFERENCE DOCUMENTS

46. REVISION HISTORY

APPENDIX A – LOCATIONS

SUBSTATION 1: PALMETTO

SUBSTATION 2: GIBSONIA

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SUBSTATION 3: COMBEE

SUBSTATION 4: DRANEFIELD

SUBSTATION 5: GROVE

SUBSTATION 6: TENOROC

SUBSTATION 7: GALLOWAY

SUBSTATION 8: HEMPHILL

SUBSTATION 9: CREWS LAKE

SUBSTATION 10: SOUTHWEST

SUBSTATION 11: NORTHWEST

SUBSTATION 12: HIGHLAND CITY

SUBSTATION 13: MEDULLA

SUBSTATION 14: LARSON POWER PLANT

SUBSTATION 15: INTERSTATE

SUBSTATION 16: MCINTOSH

SUBSTATION 17: SOCRUM

SUBSTATION 18: EATON PARK

SUBSTATION 19: SUTTON

SUBSTATION 20: WINSTON

SUBSTATION 21: ORANGEDALE

SUBSTATION 22: WEST

SUBSTATION 23: EAST

SUBSTATION 24: GLENDALE

SUBSTATION 25: LAKE MIRROR

SUBSTATION 26: OWENS

SUBSTATION 27: CHRISTINA

SUBSTATION 28: PUBLIX

SUBSTATION 29: BRIDGEWATER

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SUBSTATION 30: SADDLE CREEK

SUBSTATION 31: HAMILTON

SUBSTATION 32: GANT

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1. PRICING SHEET

Unit pricing shall include all labor, materials and chemicals based on a semi-annual treatment cycle as outlined in the scope and specifications of this contract. Subsequent re-application of herbicides due to objectionable growth will be at no additional cost to LE.

LE estimates a total substation area of approximately 57 acres. Substation

Grounds Herbicide Treatment:

Method Unit Cost Per Acre

Herbicide Substation Grounds $ [Cost per acre]

2. QUALIFICATIONS

Contractor shall provide the following background data on their firm:

Firm Name: [Firm Name]

Name of Parent Company: [Parent Company]

Complete Business Address: [Address]

State of Incorporation: [State]

3. POINT OF CONTACT INFORMATION

Name: [Last, First]

Address: [Address] Telephone Number: [Phone Number]

4. BUSINESS BACKGROUND INFORMATION

A brief history of your company: [Company History]

Length of time your company has done business in Central Florida: [Time/Age]

Length of time your company has performed the type of product or services being requested in this RFP: [Time/Age]

5. LICENSING INFORMATION

Potential Bidders shall be properly licensed by the State of Florida.

Provide your current license information:

• State Certification Number: [State Certification Number]

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• Certification Categories [Certification Categories]

Provide/Attach a copy of your firms’ business licensees with your response.

6. REFERENCES/EXAMPLES

If possible, provide evidence of performing weed spraying for substations/industrial/commercial facilities on at least three (3) projects in which the scope of work was of similar complexity to that noted in the scope of work within this RFP. Such projects shall have been completed in the past 5 years. Use the format provided below for each project.

N/A Not Applicable

6.1. Project 1

6.1.1. Owner: [Owner]

6.1.2. Project Name: [Project Name]

6.1.3. Contract Term: [Term]

6.1.4. Contracting Method: [Method (lump sum/cost reimbursable]

6.1.5. Contract Value: [Contract Value]

6.1.6. Change Order Value: [Change Order Value]

6.1.7. Date Completed: [Date]

6.1.8. Reference: [Name, Telephone, Email, Company Name]

6.1.9. Description of Work Performed: [Description]

6.1.10. Dollar Percentage of work performed by subcontractors:

[Percentage of Subcontractors]

6.1.11. Dollar Percentage of work performed by minority and or women owned subcontractors: [Percentage of Minority and/or Women]

6.1.12. Percentage of business with Utility facilities: [Percentage of Business with Utilities]

7. TECHNICAL AND MANAGEMENT CAPABILITIES

Provide a brief description of current technical and management capabilities to perform the work. Such description shall include staff availability to perform project management and field management in connection with the work.

Include relevant substation/industrial/commercial experience of such

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[Description of current technical and management capabilities]

8. CERTIFICATION SPECIFICS

Provide a listing of all certifications specific to the types of services being requested in this RFP.

1. [Certificate title/description]

2. [Certificate title/description]

3. [Certificate title/description]

4. [Certificate title/description]

5. [Certificate title/description]

9. MEMBERSHIPS AND ASSOCIATIONS

Provide a listing of memberships in professional associations or groups.

1. [Membership title/description]

2. [Membership title/description]

3. [Membership title/description]

4. [Membership title/description]

5. [Membership title/description]

10. CURRENT WORKLOAD

Provide a brief description of your current workload.

[Description of current workload]

11. QUALITY ASSURANCE/CONTROL PROGRAM

Provide a copy of your Quality Assurance/Control Program.

[Attachment Name/Number]

12. SAFETY PROGRAM

Provide a copy of your Safety Program.

[Attachment Name/Number]

13. LEGAL HISTORY

Is your company currently involved in any unsettled litigation?

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No Y es

[If yes, please explain]

Has your company ever been issued a warning or violation by a regulatory agency for noncompliance with Federal or State regulations?

No Y es

[If yes, please explain (include date of violation)]

14. GENERAL QUESTIONS

1. Has your company ever had a contract terminated?

No Y es

[If yes, please explain (include the name of the company, when the event happened, and the reason(s) for termination)]

2. Does your company have a Training Program for your employees?

No Y es

[If yes, please provide an outline or attach a copy of your program]

[Attachment Name/Number]

3. Does your company have a program to ensure that all Federal, State and local regulations are followed in the handling, storage and disposal of hazardous material?

No Y es

[If yes, please provide an outline or attach a copy of your program]

[Attachment Name/Number]

4. Does your firm have a Drug Free Workplace Policy?

No Y es

[If yes, please provide an outline or attach a copy of your program]

[Attachment Name/Number]

5. Contractor shall state their methodology/approach to substation safety and bare-earth standard herbicide treatment and QA/QC processes.

[Methodology/Approach]

6. How does contractor handle re-treatment requests?

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[Description]

7. Crew make-up as it relates to pricing.

[Description]

8. Delivery Methodology and Quality Control for Mixing and application?

[Description]

9. Crew mobilization time?

[Description]

10. Provide any additional information you feel will assist LE in determining your firms Qualifications.

[Description]

15. INSPECTION, ACCEPTANCE OR REJECTION OF GOODS AND SERVICES

All goods and services shall be subject to LE inspection at any time. LE may accept or reject any or all goods and services within a reasonable time after receipt by LE. The making or failure to make any inspection of, or payment for or acceptance of the goods and services shall in no way impair LE’s right to reject or revoke its acceptance of nonconforming goods and services, or to avail itself of any other remedies to which LE may be entitled, notwithstanding LE’s knowledge of the nonconformity, its substantiality or ease of discovery.

16. SITE ACCESS CONDITIONS

LE shall provide Supplier access to the Facility as necessary to perform the Services. Access shall be subject to Supplier’s obligation to comply with the following conditions:

16.1. Supplier shall confine its activities to only those portions of the Facility necessary for performance of the Services.

16.2. Supplier shall take all safety measures reasonably necessary to protect LE, its permittees and licensees and the property of each, from injury or damage caused by or resulting from the performance of Services.

Supplier shall follow any and all safety and security procedures established by LE for the Facility. In the event of a security emergency, LE may deny Supplier access to a Facility or request that Supplier leave the Facility.

16.3. Supplier’s performance of Services shall not interfere with the use, occupancy or enjoyment of the Facility by LE.

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16.4. No work or activity performed as part of the Services shall cause LE to be in violation of any requirement of law nor shall Supplier or any agent, employee or representative violate any federal, state or local laws while performing Services.

17. DRUG FREE WORKPLACE

The Supplier’s and subcontractor’s personnel who perform the work in connection with this Contract shall conform to the Lakeland Electric’s (LE) Alcohol and Controlled Substance Abuse Policy.

18. PROTECTION OF PROPERTY AND PUBLIC LIABILITY

The Supplier shall be accountable for any damages resulting from his operations. He shall be fully responsible for the protection of all persons including members of the public, employees of LE, and employees of other Suppliers or Subcontractors, and all public and private property including structures, sewers, and utilities, above and below ground.

19. LAWS AND REGULATIONS

The Supplier shall observe and comply with all ordinances, laws, codes and regulations, and shall protect and indemnify LE and LE 's commissioners, officers and agents against any claim or liability arising from or based on any violation of the same. Supplier shall be responsible for obtaining and maintaining any licenses, permits, and/or other authorizations of any kind required for the performance of the Services.

20. TAXES AND PERMITS

The Supplier shall pay all sales, use, and other taxes that are lawfully assessed against LE or Supplier in connection with the work included in this Contract and shall obtain and pay for all licenses and inspections required for the work.

21. INDEPENDENT CONTRACTOR

The relation of the Supplier to LE shall be that of an independent Contractor.

22. HAZARDOUS MATERIALS

Any Hazardous Material associated with this Contract shall be used, kept, stored and disposed of by Supplier in a manner that complies with all federal, state and local laws or regulations applicable to any Hazardous Material.

23. REGULATORY COMPLIANCE

Supplier warrants that it shall comply, when applicable, with all federal, state and local laws and regulations including but not limited to the following:

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a) Comprehensive Environmental Response, Compensation and Liability Act of 1980 as amended by the Superfund Amendment and Reauthorization Act of 1986 ("SARA"), 42 U.S.C. §9601, et seq. (hereinafter collectively "CERCLA");

b) Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 ("RCRA") and subsequent Hazardous and Solid Waste Amendments of 1984, also known as the 1984 "RCRA" amendments, 42 U. S.C. §6901 et seq.;

c) Toxic Substance Control Act, as amended, 15 U.S.C. §2601 et seq.;

d) Hazardous Material Transportation Act, 49 U.S.C. §1801, et seq.;

Any other federal, state or local law, regulation, ordinance or order pertaining to the environment not included above.

24. PROJECTS REQUIRING NOTIFICATION OF ENVIRONMENTAL DEPARTMENT

If Supplier determines that it will become necessary as part of the Services to excavate soils or pump groundwater or storm water and such activities were not contemplated under the Specifications of the Bid Package as awarded, Supplier may not proceed with that portion of the Services until notice has been provided to LE and LE’s approval to proceed has been granted.

25. LE TERMINATION FOR EXCESSIVE DELAY

If the Supplier’s service is delayed for a period of more than ninety (90) Days, LE may terminate the Contract and shall have no further liability to Supplier except for payment for services completed in accordance with the Contract up to the termination date.

26. INFRINGEMENT OF PATENTS, COPYRIGHTS AND TRADE SECRETS

Supplier warrants that it holds all right, title and interest to, or has sufficient license rights in, any patents, copyrights, trade secrets or other proprietary right necessary to perform the Services and produce the Work Products and any licensing fees or royalties required to allow LE to utilize the Services and Work Products are included as part of the Contract Price for each Work Order.

Supplier further warrants that LE’s (including its contractors and agents) use of the Services and Work Products shall not infringe upon the patents, copyright, trade secrets or other intellectual property of third parties. Supplier will, at its own expense, defend or at its option settle any suit or proceeding brought against LE so far as based on an allegation that any Services or Work Products (or any part thereof), or use thereof for its intended purpose, constitutes an

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“Guides” Page 12 of 55 infringement of any patent, copyright, trade secret or other proprietary right of a third party. Supplier will pay the damages and costs awarded in any suit or proceeding so defended. In case any suit or proceeding so defended is held to constitute infringement or its use by LE is enjoined, Supplier will, at its option and its own expense, either:

a) procure for LE the right to continue using said Services or Work Products;

b) replace them with substantially equivalent non-infringing Services or Work Products; or

c) modify them so they become non-infringing.

27. SCOPE OF WORK

It is the intent of this solicitation to secure economical pricing for a Vegetation Management Contractor to provide semi-annual bare-earth herbicide treatments at Lakeland Electric (LE) substations and related areas. These services must be performed in a safe manner, and the results must be aesthetically pleasing as these facilities represent Lakeland Electric (LE) to the rate-paying public.

Award to individual contractors will be based on highest evaluated scores.

The specifications also ensure that the Contractor performs these maintenance activities with skilled personnel in a safe and professional manner adhering to all Lakeland Electric, City, County, State, and Federal regulations and requirements. Work will be performed at approximately 30 Lakeland Electric facilities located within the city limits of Lakeland and surrounding county of Polk in Florida. These locations are listed in the pictorial overview attachment and include areas inside and around electric substations including road accesses, and storage areas.

28. GENERAL REQUIREMENTS

28.1. Although sub-contracting will be allowed, the Contractor shall be responsible for satisfactory results.

28.2. The Contractor shall supervise and direct the work efficiently and with its best skill and attention. The Contractor shall be solely responsible for the means, methods, techniques, and procedures of maintenance and for the supervision of its employees and subcontractors while performing work under this contract.

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28.3. The Contractor shall designate a “Quality Control Inspector” who will verify that all items reported as complete are in conformance with the quality standards set forth in these contract documents.

28.4. At the start of the contract, the Contractor shall furnish the LE Contract Administrator with a single phone number where service management personnel can be contacted by LE. The Contractor shall provide the LE Contract Administrator the revised phone number at least 5 (five) days prior to any change.

28.5. The Contractor must respond to the LE Contract Administrator’s phone call within two (2) hours.

28.6. These are semi-annual expected needs and is to be used as a guideline and is not a guarantee of work. LE may take action to perform work in house and, thereby, reduce Contractor workload.

28.7. LE shall have the right to add or delete facilities or services throughout the duration of the contract; pricing shall be negotiated consistent with bid pricing and with the solicitation requirements.

28.8. The Contractor will be accountable for timely clean-up and remediation associated with any contaminant spills, accidental or otherwise, including, but not limited to chemicals, diesel fuel, gasoline, lubricants, cleaning fluids, or toxic chemicals.

29. DISPOSAL OF WASTE GENERATED DUE TO CONTRACTED WORK

29.1. The Contractor must dispose of all waste generated as a result of the contract at an officially permitted location.

29.2. LE will not pay additional charges/fees for waste disposal; therefore, any fees and/or charges associated with this disposal should be included in the bid price of the work.

30. SITE CONDITIONS

30.1. The Contractor shall prevent access by the public to materials, tools, and equipment during the work.

30.2. All doors and gates shall always be locked and secured when unattended.

30.3. The Contractor shall be responsible for securing and clean-up of its equipment at the facility daily, and, after all work has been completed.

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30.4. It is the policy of LE to provide healthy, tobacco-free facilities for all employees and visitors. This policy prohibits the smoking of any tobacco product and the use of oral tobacco products, as well as e-cigarettes and it applies to employees, contractors and visitors. Contractor employees and its subcontractors will not use tobacco products while on LE property or while performing work on behalf of LE.

30.5. In general, the Contractor shall perform all work during daylight hours.

For special operations, night work may be allowed if authorized in writing by the Contract Administrator although such work will be at no additional cost to LE. No work shall be done when weather conditions limit visibility to less than 500 feet.

31. SAFETY

31.1. The Contractor shall familiarize all employees with fire and safety regulations recommended by OSHA and other industry or local governmental groups and shall always maintain a safe working environment.

31.2. All Contractor personnel who perform work on LE property must be accompanied by a qualified LE employee and adhere to LE Safety and Training regulations.

31.3. The Contractor shall take all precautions to protect the safety of its employees and others. Work safety requirements shall comply with LE Company Safe Work Practices.

31.4. The Contractor shall provide, and personnel must wear Personal Protective Equipment (PPE), as required by OSHA and LE. PPE minimums include EH rated footwear (for individuals needing to enter fenced substation yards), plastic hard hat (no metal), and safety glasses.

Hearing protection is required while operating machinery or other loud equipment. The company must comply with all future OSHA and LE PPE requirements and training. In addition, the Contractor shall provide LE with a copy of written proof of compliance within 48 hours of request by the LE Contract Administrator or Safety representative.

31.5. The Contractor shall be responsible for all damages to LE property and personal injury caused by non-compliance with Safety and training requirements.

31.6. All chemicals used must have labels along with the most current Safety Data Sheets and maintained in the Company truck with the chemical.

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The Safety Data Sheets shall be made available to the LE Contract Administrator upon request.

31.7. The Contractor shall exercise extreme care when working around energized lines or equipment to prevent accidents and interrupting service. If any such incident should result, the LE Contract Administrator shall be immediately notified of the location of such incident.

31.8. The Contractor shall be escorted by a qualified LE employee when entering locked/fenced substation areas.

31.9. The Contract Administrator shall have the authority to suspend work, wholly or in part, for such periods as he/she deems necessary. These periods of suspension include adverse weather conditions, heavy traffic conditions due to special events, and other situations which may cause a hazardous condition for motorists and/or pedestrians. The Contract Administrator will order such suspensions of work explaining the reasons for the suspension. Normal operations may resume when directed by the Contract Administrator.

32. ADMINISTRATIVE COST AND PROFIT

32.1. The administrative cost, profit and other indirect Company costs will not be permitted as separate billable costs. These costs should be included in the Bid Price.

32.2. Travel costs and travel time will not be paid by LE.

32.3. Unit prices shall include all labor expenses including, but not limited to, small tools, supplies, meals, per diem, salaries, benefits, and consumables needed to perform the work.

32.4. There shall be no truck fee, trip fee, or fuel adjustment.

33. INVOICING

33.1. The Contractor will only bill for work completed.

33.2. Invoices shall be submitted no later than 30 days after the service is provided.

33.3. Annotated on the Company’s letterhead invoice (containing company name and address) will be the LE work order number (if provided) and the LE purchase order number. Included on the invoice will be the date, location of service provided, service performed, amount payable, and unit cost.

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33.4. No invoice will be paid without the required information.

33.5. Invoiced pricing must agree with the contract bid pricing.

33.6. Invoices that do not comply to these requirements will be rejected.

33.7. A copy of the completed invoice must be submitted electronically to the Contract Administrator simultaneously as the hard copy is submitted to LE Accounts Payable.

34. COMPANY PERSONNEL

34.1. The Contractor shall employ skilled labor capable of performing the kind of work assigned. Skilled workers shall have thorough knowledge of their craft, have experience in their respective fields, and have tools and equipment common to their trades.

34.2. Any worker employed by the Contractor who exhibits inadequate experience or is incapable in his/her duties shall be removed from the work site at the discretion of the LE Contract Administrator.

34.3. The Contractor shall maintain documentation verifying employee skills in the form of resumes and job applications which will document employees’ ability in their duties. This includes proof of all LE required Substation Access and Safety training (provided by LE Substation Training Coordinator). Documentation will be made available to the LE Contract Administrator within two (2) days of request.

34.4. All Contractor and sub-contractor personnel will attend the necessary safety class required by LE at no additional cost to LE. Training will be provided by LE Substation Training Coordinator.

34.5. All services rendered shall be by uniformed employees (company identified shirts) of the Company. Shirts with offensive logos or messages, shorts, capri pants, cut-offs, tennis shoes, and sleeveless shirts are not acceptable.

34.6. Parking is the responsibility of the Contractor. Parking on LE property may be approved at the sole discretion of the LE Contract Administrator.

34.7. All vehicles must display company identification and shall be moved when requested by the LE Contract Administrator (or his/her designee) or Security Personnel.

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35. SCHEDULE TREATMENT TIMES

35.1. The following herbicide application activities shall be conducted Monday through Friday, during the hours of 7:00 am through 3:00 pm.

35.2. Work performed outside these scheduled hours must be approved in advance by the LE Contract Administrator.

35.3. The work must be scheduled with the LE contract administrator two weeks prior to the beginning of work. Coordination is critical so LE can schedule an escort, and work around upcoming or ongoing projects.

36. NOTIFICATION OF COMPLETED WORK AND REPORTING

36.1. The Contractor shall provide a Completed Work Report via email to the LE Contract Administrator. These Completed Work Reports should be received by the LE Contract Administrator the week after the work is performed. The Completed Work Report shall include a column where the Contractor verifies the completion of scheduled herbicide application. LE will use this list to randomly select sites for inspections and for invoice review. Contractor may submit a Completed Work Report in its own format to be approved by LE.

37. SECURITY

37.1. At each maintenance visit, due to the critical nature of these facilities, LE requires that a high degree of security be maintained. All gates and control of building doors shall be kept closed and then locked when leaving the facility.

37.2. At each maintenance visit, the Company shall be responsible for any personal injury or equipment damage that might occur due to the failure of the Company to comply with security procedures.

37.3. No firearms are allowed on LE facilities at any time or under any circumstance.

38. TOOLS AND EQUIPMENT

38.1. Contractor personnel shall exercise good judgment regarding the tools used for this task. Any mechanical/electrical tool used shall be in accordance with proper safety procedures.

38.2. The Contractor shall exercise extreme care when operating all forms of equipment around energized and non-energized equipment and wires.

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38.3. The Contractor shall furnish all the necessary equipment including hand tools and worker’s equipment. This will include all necessary safety and personnel protective equipment required by the LE Safety Department.

38.4. At each maintenance visit, the Contractor equipment shall be subject to rejection by LE if inappropriate or dangerous.

38.5. The Contractor equipment shall always be kept in neat appearance and in good operating condition .

38.6. At each maintenance visit, the Contractor shall furnish adequate first aid supplies as part of the standard equipment of all vehicles.

38.7. At each maintenance visit, the Contractor shall have adequate equipment to perform the commercial herbicide application as specified in the specifications.

39. PERMITS

All necessary right-of-way utilization permits required in the performance of this contract, whether State, County, City or private, shall be provided by LE.

Contractor shall be responsible for notification to all applicable permitting agencies before commencement of work and receipt of any required validation numbers issued by such agencies.

All other permits/licenses required for the contractor, in the performance of the work in this specification, shall be the responsibility of the contractor.

Contractor shall remain in compliance with all applicable federal, state and municipal statutes. LE will not reimburse the contractor their costs for application or renewal of any necessary permits/licenses.

40. DAMAGE TO THE WORK AND SURROUNDING AREA

The Contractor shall take all necessary precautions against damaging the work and surrounding areas. The Contractor shall be responsible for damages that may occur due to the lack of adequate precautions and would be asked to rebuild, repair, restore or make good, without charge to LE, all damages caused from but not limited to using improper equipment on slopes, chemical overspray, chemical runoff, etc.. This would include damage to ditches, retention areas, berms, trenches, and adjacent properties (erosion caused from equipment or overkill is considered damage).

41. CONTRACTOR PERSONNEL

All Contractor personnel shall be competent and skilled in the kind of work that they are to execute and shall work in harmony with other personnel. The

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Contractor shall immediately remove any employees that are not satisfactory to LE. If requested, the Contractor is responsible to submit to LE detailed information pertaining to its employee’s competency, experience, and background.

41.1. Personnel - Contractor shall employ certified personnel to perform this type of work. Documentation of training and certifications shall be provided to LE before any employee is permitted on the job site.

Contractor shall be responsible for implementing Maintenance of Traffic (MOT) procedures in accordance with Florida Department of Transportation (FDOT) regulations when working in the proximity of improved roads. Contractor shall be responsible for ensuring that safe conditions exist at all times.

41.2. Identification - The contractor shall supply all field and supervisory employees with identification having the employee's photograph, employee's name, Company logo, and telephone number permanently affixed. The Contractor's employees are always to have this identification on their person and visible while working on LE's property.

42. SUBSTATION GROUNDS TREATMENT

Contractor shall apply herbicide treatment to substation grounds based on unit pricing per substation acre. Unit pricing shall include all labor, overheads, materials, and chemicals. Herbicide chemicals shall be tracked and documented in a method to insure proper application. Treatment shall be conducted semi-annually to consistently maintain the substations to a bare-earth standard, i.e., no vegetation growth within the substation. All subsequent re-application of herbicides due to objectionable growth will be at no additional cost to LE. During herbicide application a marker chemical will be used to insure adequate and consistent coverage. All personnel utilized for substation spraying shall attend LE safety training for working in proximity of energized substation equipment (provided by LE Substation Training Coordinator). LE reserves the right to specify spraying locations at any time during the term of the contract. The contractor shall provide a written summary at invoicing detailing herbicide treatment. Contractor shall coordinate access to the substations with the LE Contract Administrator.

Contractor may be charged a minimum of two (2) hours at the LE stand-by rate for not showing up at the agreed upon time.

A detailed outline of the locations and areas to be treated are found under Locations.

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43. HERBICIDE TREATMENT GUIDELINES

The contractor shall obtain all permits necessary to perform the specified work and shall indemnify LE for work done without the necessary permits. Chemicals shall be applied in accordance with all Federal, State and local municipal ordinances, and manufacturer labels. Supervision of the crews shall hold a current commercial State of Florida license for the application of Herbicides. A current copy of this certificate shall be provided to the contract administrator.

Contractor shall provide LE with the MSDS of all chemicals intended for use in addition to a plan for their use prior to the application of herbicides. The Contractor shall be held solely responsible for all damages occurring as a result of improper handling or application of herbicides, as well as those not done in strict accordance with product labels. The Contractor shall furnish, handle, store and apply all chemicals and obtain them from reliable manufacturers.

The Contractor shall not apply any chemical that may cause damage to birds or other wildlife, crops, grove trees, ornamental plants or livestock adjacent to the substation or ROW (right of ways). This should also take into account chemical drift and run-off. Contractor performance in fulfilling the requirements of this contract shall be measured on a performance basis, whereby each treated site shall have a 95% or greater control level on undesirable vegetation. Sites exhibiting control less than 95% will require the Contractor to retreat such sites at no additional cost to LE. All chemical applications shall be in full compliance with Florida Regulations, specifically Administrative Code 62-341.620, relating to clearing for maintenance of electric power lines by electric utilities.

44. CREW WORK PROCEDURES

The work performed under this contract will be performed near energized electrical conductors of LE’s Substation and Transmission System. The Contractor shall establish and conform to safe work practices appropriate for such work. The Contractor shall comply with operating procedures established by LE for such work and all procedures used to perform such work shall conform to federal OSHA, IEEE STD 516-2003, State of Florida Bill 980, and local requirements. It is the responsibility of the Contractor to document the instruction and training of all their employees regarding the hazards involved in working around energized conductors.

45. REFERENCE DOCUMENTS

Document Title Document ID Date

Substation Operations – Standard Operating Procedures

“Guides” Page 21 of 55

46. REVISION HISTORY

Version Authority Action/Description Date

Substation Operations – Standard Operating Procedures

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APPENDIX A – LOCATIONS

Substation Operations – Standard Operating Procedures

“Guides” Page 23 of 55

Substation 1: Palmetto

Location: 225 W. Palmetto St. Lakeland, FL 33815

Coordinates: 28.037102 - 81.9594471

Acres: 0.70

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied: [Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Notes: [Notes]

Map:

Substation Operations – Standard Operating Procedures

“Guides” Page 24 of 55

Substation 2: Gibsonia

Location: 6820 Green Rd. Lakeland, FL 33810

Coordinates: 28.13039 - 81.98650

Acres: .73

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 25 of 55

Substation 3: Combee

Location: 820 N Combee Rd. Lakeland FL 33801

Coordinates: 28.05669 - 81.908141

Acres: .25

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 26 of 55

Substation 4: Dranefield

Location: 3025 Dranefield Rd. Lakeland FL 33801

Coordinates: 27.97766 - 82.00692

Acres: 2.36

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 27 of 55

Substation 5: Grove

Location: 2221 Co. Rd. 540A Lakeland, FL 33813

Coordinates: 27.95243 - 81.92245

Acres: 1.50

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 28 of 55

Substation 6: Tenoroc

Location: 3899 E. Lake Parker Dr. Lakeland, FL 33805

Coordinates: 28.08631 – 81.92745

Acres: 3.6

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 29 of 55

Substation 7: Galloway

Location: 4125 Coogle Rd. Lakeland, FL 33810

Coordinates: 28.09464 - 82.010499

Acres: 1.27

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 30 of 55

Substation 8: Hemphill

Location: 6750 Old Polk City Rd. Lakeland, FL 33809

Coordinates: 28.128726, -81.942783

Acres: 1.78

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 31 of 55

Substation 9: Crews Lake

Location: 7350 Yarborough Ln. Lakeland, FL 33813

Coordinates:

Acres: 3.4

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 32 of 55

Substation 10: Southwest

Location: 802 Windsor St. Lakeland, FL 33803

Coordinates: 28.011351 - 81.96563

Acres: .62

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 33 of 55

Substation 11: Northwest

Location: 1735 Providence Rd. Lakeland, FL 33805

Coordinates: 28.06917 - 81.97344

Acres: .80

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 34 of 55

Substation 12: Highland City

Location: 5440 Strickland Ave. Lakeland, FL 33812

Coordinates: 27.96598 - 81.88634

Acres: 1.35

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 35 of 55

Substation 13: Medulla

Location: 4825 Old Rd. 37 Lakeland, FL 33860

Coordinates: 27.9771612 - 81.96119

Acres: .74

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 36 of 55

Substation 14: Larson Power Plant

Location: 2002 E. Memorial Blvd. Lakeland, FL 33811

Coordinates: 28.049053 - 81.923411

Acres: .92

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 37 of 55

Substation 15: Interstate

Location: 2220 Interstate Dr. Lakeland, FL 33805

Coordinates: 28.071980 - 81.979788

Acres: 2.25

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 38 of 55

Substation 16: McIntosh

Location: 3030 E. Lake Parker Dr. Lakeland, FL 33810

Coordinates: 28.081301 - 81.924249

Acres: 3.77

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 39 of 55

Substation Operations – Standard Operating Procedures

“Guides” Page 40 of 55

Substation 17: Socrum

Location: 8630 US Hwy. 98 N. Lakeland, FL 33810

Coordinates: 28.153683 - 81.975296

Acres: .9

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 41 of 55

Substation 18: Eaton Park

Location: 2620 Maine Ave. Lakeland, FL 33805

Coordinates: 28.011873 - 81.90624

Acres: 2.2

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 42 of 55

Substation 19: Sutton

Location: 3420 W Bella Vista Lakeland, FL 33810

Coordinates: 28.0688723 - 81.012967

Acres: 2.59

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 43 of 55

Substation 20: Winston

Location: 1201 Gay Rd. Lakeland, FL 33810

Coordinates: 28.027579 - 82.0159497

Acres: 4.26

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 44 of 55

Substation 21: Orangedale

Location: 3606 Old Polk City Lakeland, FL 33809

Coordinates: 28.153333 - 81.884863

Acres: 1.17

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 45 of 55

Substation 22: West

Location: 2620 W Highland St. Lakeland, FL 33815

Coordinates: 28.031807 - 81.99963

Acres: 2.45

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 46 of 55

Substation 23: East

Location: 4730 E. County Rd 542

Coordinates: 28.044866 - 81.86388

Acres: 2.37

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 47 of 55

Substation 24: Glendale

Location: 1825 Glendale St. Lakeland, FL 33803

Coordinates: 28.007217 - 81.92599

Acres: .80

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 48 of 55

Substation 25: Lake Mirror

Location: 611 E. Bay St. Lakeland, FL 33801

Coordinates: 28.04642 - 81.951758

Acres: .80

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 49 of 55

Substation 26: Owens

Location: 2222 W. Bella Vista St. Lakeland, FL 33811

Coordinates: 28.067511 - 81.992793

Acres: .17

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 50 of 55

Substation 27: Christina

Location: 6180 Old Rd. 37 Lakeland, FL 33811

Coordinates: 28.95396 - 81.972414

Acres: .43

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 51 of 55

Substation 28: Publix

Location: 425 N. Galloway Rd. Lakeland, FL 33805

Coordinates: 28.0435064 - 82.01686

Acres: .78

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 52 of 55

Substation 29: Bridgewater

Location: 5430 Lakeland Hills Blvd. Lakeland, FL 33805

Coordinates: 28.111523 - 81.918911

Acres: 2.85

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 53 of 55

Substation 30: Saddle Creek

Location: 2828 N. Combee Rd. Lakeland, FL 33805

Coordinates: 28.076102 - 81.907819

Acres: 1.16

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 54 of 55

Substation 31: Hamilton

Location: 4950 Dranefield Rd. Lakeland, FL 33811

Coordinates: 27.996030, -82.046793

Acres: 1.71

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]

Substation Operations – Standard Operating Procedures

“Guides” Page 55 of 55

Substation 32: Gant

Location: 2024 E. Maine St. Lakeland, FL 33801

Coordinates: 28.0469621 - 81.9231842

Acres: 2.0 Acres (Calculated total).

Spray fence perimeter 4-foot band. (blue) Spray 2-foot band around pole storage areas. (red) Spot spray interior of pole storage areas. (red)

Treatment Date: [Date]

Technician: [Last, First]

Herbicides Applied:

[Herbicide Name] Gallons: [Gallons]

[Herbicide Name] Gallons: [Gallons]