Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is an affidavit form required by the Commonwealth of Kentucky for bidders, offerors, and contractors seeking to be awarded or renew state contracts. The document, effective for one year from the date of execution, mandates that an authorized representative of the contracting party complete the attestation, have it notarized, and submit it to the Commonwealth pursuant to Kentucky Revised Statutes 45A.110 and 45A.115. The affidavit serves as a prerequisite for contract award or renewal and requires the contractor to affirm under penalty of perjury that it has not knowingly violated Kentucky campaign finance laws and that the award of a contract will not violate any provision of such laws. The term "knowingly" is defined as awareness or constructive awareness of a violation's existence.

The affidavit requires the authorized representative's signature, printed name, title, and date, along with the bidder or offeror's legal name, address, and Commonwealth of Kentucky vendor code if available. The document must be subscribed and sworn before a notary public, who must provide their signature, the date of execution, the state and county where notarization occurred, and the expiration date of their commission. The Commonwealth retains the right to request an updated affidavit at any time during the contract period or renewal process. No specific pricing terms, set-asides, or funding requirements are addressed in this compliance document.