Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is a Required Affidavit for Bidders, Offerors, and Contractors issued by the Commonwealth of Kentucky, effective under Kentucky Revised Statutes (KRS) 45A.110 and 45A.115. The affidavit is valid for one year from the date of execution and must be submitted by any bidder, offeror, or contractor seeking to be awarded a contract or contract renewal with the Commonwealth. An authorized representative of the contracting party must complete the attestation, obtain notarization, and submit the completed affidavit to the Commonwealth. The document requires the authorized representative to swear and affirm under penalty of perjury that the contractor has not knowingly violated Kentucky campaign finance laws and that awarding the contract will not violate any provision of the state's campaign finance laws. For purposes of this attestation, "knowingly" is defined as the bidder or offeror being aware or should have been aware of the existence of a violation.

The affidavit form includes fields for the contractor's name, address, Commonwealth of Kentucky vendor code, signature of the authorized representative, printed name, title, and date of execution. The document must be notarized before a notary public, with the notary providing their signature, the state and county where the attestation occurred, the date of notarization, and the expiration date of the notary's commission. The Commonwealth retains the right to request an updated affidavit at any time during the contract period.