Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is an annual affidavit document required by the Commonwealth of Kentucky for bidders, offerors, and contractors seeking to be awarded or renew state contracts. As mandated by Kentucky Revised Statutes (KRS) 45A.110 and 45A.115, an authorized representative of the contracting party must complete, notarize, and submit this attestation to the Commonwealth prior to contract award or renewal. The affidavit is effective for one year from the date of execution. No specific products, services, project timelines, bidder meetings, or contract terms are detailed in this document, as it serves as a general compliance requirement applicable across multiple contract opportunities.

The affidavit requires the contractor's authorized representative to swear under penalty of perjury that the contractor has not knowingly violated Kentucky campaign finance laws and that the contract award will not violate any provision of such laws. "Knowingly" is defined as awareness or should-be awareness of a violation's existence. The document requires the bidder or offeror's name, address, and Commonwealth vendor code. The Commonwealth reserves the right to request an updated affidavit at any time during the contract period. This document contains no pricing information, set-asides, incumbent details, or funding sources, as it functions solely as a certification requirement for contract eligibility.