Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is a Required Affidavit for Bidders, Offerors, and Contractors issued by the Commonwealth of Kentucky pursuant to KRS 45A.110 and 45A.115. The affidavit is mandatory for any bidder, offeror, or contractor seeking to be awarded a contract or renew an existing contract with the Commonwealth. An authorized representative of the contracting party must complete the attestation, have it notarized, and submit it to the Commonwealth. The affidavit is effective for one year from the date of execution and must be renewed annually or upon contract renewal. The document requires submission of contractor information including the bidder or offeror name, address, and Commonwealth vendor code if available, along with notarization details including the notary's commission expiration date.

The affidavit requires the authorized representative to swear under penalty of perjury that the contractor has not knowingly violated Kentucky campaign finance laws and that awarding the contract will not violate any provision of those laws. "Knowingly" is defined as awareness or constructive awareness of a violation's existence. The Commonwealth reserves the right to request an updated affidavit at any time during the contract period. This attestation serves as a compliance mechanism to ensure bidders and contractors meet state campaign finance requirements before contract award or renewal.