Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is a Required Affidavit for Bidders, Offerors, and Contractors document issued by the Commonwealth of Kentucky pursuant to KRS 45A.110 and 45A.115. The affidavit is effective for one year from the date of execution and must be completed by an authorized representative of any bidder, offeror, or contractor seeking to be awarded a contract or contract renewal with the Commonwealth. The document requires the authorized representative to complete an attestation, have it notarized, and return the completed affidavit to the Commonwealth before contract award. The affidavit confirms that the contractor has not knowingly violated campaign finance laws of Kentucky and that the contract award will not violate any provision of Kentucky's campaign finance laws. "Knowingly" is defined as the bidder or offeror being aware or having reasonable awareness of a violation's existence.

The Commonwealth reserves the right to request an updated affidavit at any time during the contract period. The completed form must include the bidder or offeror's name, address, Commonwealth of Kentucky vendor code if known, the authorized representative's signature, printed name, title, and execution date. The attestation must be notarized, with the notary providing their signature, commission expiration date, and identifying the state and county where the notarization occurred. This affidavit applies to all bidders and offerors regardless of contract value or type and serves as a prerequisite condition for contract eligibility.