Annex1- Budget Template.xlsx

Summary

Prime - Detail Instructions for utilizing the budget template. (This column can be deleted by the Applicant before submission.)

Applicants must utilize the major categories of cost listed herein and highlighted in yellow, i.e. Personnel, Fringe Benefits, etc. The subcategories listed under each major category can be tailored to align with an Applicant's budgeting practices. If a subcategory is not applicable, it may be deleted.

Please provide detailed information for each proposed item, including the rate, unit and quantity budgeted for each year. Items budgeted as Direct Costs must include only those costs that can be directly allocated to this contract. The Applicant must also indicate proposed cost share, by organization (Prime vs. Subawardee).

A worksheet tab containing the same kind of information must be provided for each identified sub-awardee. If more sub-awardees are proposed, please copy and insert additional worksheets as needed. The Applicant must also provide budget narratives for proposed sub-awardees, if any.

The accompanying budget narrative must clearly explain the Applicant's assumptions and the basis for all proposed items of cost, such as the method of estimating costs, sources utilized for market research, etc.

Applicants are stronly encouraged to consult 2 CFR 200, Subpart E, Cost Principles, https://www.ecfr.gov/cgi-bin/text-idx?SID=0e5bb3c71bff3a387e0f30d5e2aad926&mc=true&node=sp2.1.200.e&rgn=div6 and the standard provisions for non-U.S. NGOs provide additional information on eligiblility and allowability of costs, and can be found at:

https://www.usaid.gov/ads/policy/300/303mab

See also ADS 303.3.10 COST SHARE

Program title:

All amounts in U.S. dollars

Short-Term Local Staff

Personnel Subtotal:

Instructions: In this section, include any proposed fringe benefits that will be charged as direct charges to the contract. List all proposed items separately and indicate the unit, rate, quantity, as applicable. The subcategories listed can be tailored to align with an Applicant's customary budgeting practices. See 2 CFR 200, Subpart E, Cost Principles Fringe Benefits

Fringe Benefits Subtotal:

Instructions: In this section, include a detailed breakdown of all proposed travel and associated costs, including both anticipated international and in-country travel necessary for project implementation. Indicate the number of trips/units being budgeted. List all proposed items separately. The budget notes must indicate the number and purpose of the trips, the proposed traveler (position) and the destination, if known. The subcategories listed can be tailored to align with an Applicant's customary budgeting practices. See 2 CFR 200, Subpart E, Cost Principles. For information about international travel, see RAA8. TRAVEL AND INTERNATIONAL AIR TRANSPORTATION (DECEMBER 2014) Travel

International Travel

In-country Travel

Travel Subtotal:

Instructions: In this section, include a detailed breakdown of all proposed equipment proposed for procurement. Indicate each item, the number of units being budgeted and proposed cost. List all proposed items separately. Include proposed vehicle purchases , if any, in this section.

"Equipment" means tangible nonexpendable personal property (including information technology systems) having a useful life of more than one year, and an acquisition cost of $5,000 or more per unit. However, consistent with the recipient’s policy, lower limits may be established.

See 2 CFR 200, Subpart E, Cost Principles and M6. USAID ELIGIBILITY RULES FOR PROCUREMENT OF COMMODITIES AND SERVICES (JUNE 2012)

Equipment

Equipment Subtotal:

Instructions: In this section, include a detailed breakdown of all proposed supplies and other items proposed for procurement. Indicate each item, the number of units being budgeted and the proposed item cost. List all proposed items separately.

"Supplies" means tangible personal property excluding equipment. A computing device is a supply if the acquisition cost is less than $5,000 per unit.

See 2 CFR 200, Subpart E, Cost Principles and M6. USAID ELIGIBILITY RULES FOR PROCUREMENT OF COMMODITIES AND SERVICES (JUNE 2012) Supplies

Supplies Subtotal:

Instructions: In this section, include a detailed breakdown of all proposed subcontracts (excluding subawards) for services that are intended to be procured in accordance with mandatory standard provision for non-U.S. NGOs entitled M5. PROCUREMENT POLICIES (JUNE 2012). In this section, list any proposed subcontracts, indicated the proposed subcontractor if known and the estimated annual expenditure for each. Indicate the name of the firm, the amount budgeted and the year in which the expenditure is planned.

See 2 CFR 200, Subpart E, Cost Principles and M6. USAID ELIGIBILITY RULES FOR PROCUREMENT OF COMMODITIES AND SERVICES (JUNE 2012) Contractual

Contractual Subtotal:

Instructions: In this section, include a detailed breakdown of all proposed construction cost items. Indicate the number of units being budgeted. List all proposed items separately.

See M20. LIMITING CONSTRUCTION ACTIVITIES (AUGUST 2013) See 2 CFR 200, Subpart E, Cost Principles Construction

Construction Subtotal:

Instructions: In this section, list all anticipated direct cost items not listed in the categories above.

Subawards must be included under this category. "Subaward" means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the passthrough entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract. Pass-through entity means a nonFederal entity that provides a subaward to a subrecipient to carry out part of a Federal program. See RAA7. SUBAWARDS (DECEMBER 2014). For each proposed subaward, the Prime Applicant must provide a separate tab with a detailed budget estimate of subaward costs.

See 2 CFR 200, Subpart E, Cost Principles and M1. ALLOWABLE COSTS (DECEMBER 2104) and and M6. USAID ELIGIBILITY RULES FOR PROCUREMENT OF COMMODITIES AND SERVICES (JUNE 2012) Other Direct Costs

Subawardee 1

ODC Subtotal:

Sum of Direct cost categories TOTAL DIRECT COSTS:

List as a separate line each applicable indirect cost categories in accordance with the Applicant's approved negotiated indirect cost rate agreement or in accordance with 2 CFR 200.414(f)) Indirect Costs

TOTAL INDIRECT COSTS:

The sum of all proposed costs TOTAL ESTIMATED AMOUNT

Subawardee 1 Detail

All amounts in U.S. dollars

Short-Term Local Staff

Personnel Subtotal:

Fringe Benefits

Fringe Benefits Subtotal:

Travel

International Travel

In-country Travel

Travel Subtotal:

Equipment

Equipment Subtotal:

Supplies

Supplies Subtotal:

Contractual

Contractual Subtotal:

Construction

Construction Subtotal:

Other Direct Costs

ODC Subtotal:

TOTAL DIRECT COSTS:

Indirect Costs

TOTAL INDIRECT COSTS:

TOTAL ESTIMATED AMOUNT