Annex - Instructions for SF 424s.docx

Instructions for Completing Standard Forms 424, 424A, and 424B

The following instructions will assist applicants in filling out the SF-424, SF-424A, and SF-424B on SAMS Domestic. Please note, the SF-424B is now required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representations and certifications.

SF-424: Complete all fields except where noted as “Leave Blank” below.

1. Type of Submission: Application.

2. Type of Application: New.

3. Date Received: Leave blank. This will be assigned automatically.

4. Applicant Identifier: Leave blank.

5a. Federal Entity Identifier: Leave blank.

5b. Federal Award Identifier: Leave blank.

6. Date Received by State: Leave blank. This will be assigned automatically.

7. State Application Identified: Leave blank. This will be assigned automatically.

8a. Enter the legal name of the applicant organization. Do NOT list abbreviations or acronyms unless they are part of the organization’s legal name.

8b. Employer/Taxpayer ID Number: Non-U.S. organizations enter 44-4444444.

8c. Enter organizational Unique Entity Identifier number (UEI) or DUNS Number.

8d. Enter the headquarters address of the applicant.

8e. Enter the name of the primary organizational unit (and department or division) that will undertake the assistance activity as applicable.

8f. Enter the name, title, and all contact information of the person to be contacted on matters involving this application. Please note, this is the only person to receive updates on the submitted application.

9. Select an applicant type: Select the type of organization applying.

10. Enter: Office to Monitor and Combat Trafficking in Persons.

11. Select: 19.019.

12. Enter the Funding Opportunity Number and title. This title and number will already be entered on electronic applications.

13. Enter the Competition Identification Number and title. This number will already be entered on electronic applications.

14. Areas Affected by Project: Enter country or region intended for project. Multiple countries may be entered for regional programs.

15. Enter the title of proposed project: Enter project title. This title should be no longer than 59 characters, including spaces.

16. (16a) Congressional districts of Applicant: Applicants based in the U.S. should enter congressional district. Foreign applicants should enter “90.” 16(b) All applicants should enter “90.”

17. Enter projected start date and projected end date. Refer to the funding opportunity for guidance on projected start dates.

18. (18a) Enter the amount requested for the project described in the full proposal under “Federal”; (18b) enter any cost-share under “Applicant.” If not proposing cost-share, enter zeros. For (18c-f) please enter zeros. For (18g) the total should automatically populate.

19. Select “c. Program is not covered by E.O 12372.”

20. Select the appropriate box. If the answer is “yes” to this question, provide an explanation.

21. Enter the name, title, and all contact information of the individual authorized to sign for the application on behalf of the applicant organization.

SF-424A: Please review the detailed instructions below BEFORE completing this form online.

Section A - Budget Summary A. Grant Program Function or Activity: If not pre-populated, enter Anti-Trafficking Program.

B. Catalog of Federal Domestic Assistance Number: If not pre-populated, enter 19.019.

C. Federal (Unobligated): Leave these fields blank.

D. Non-Federal (Unobligated): Leave these fields blank.

E. Federal (New/Revised): Enter the amount of federal funds requested for this program.

F. Non-Federal (New/Revised): If voluntary cost-share is applicable, enter the amount of any other funds the applicant will use towards this program.

G. Total: If not pre-populated, enter the total cost of this program.

Section B - Budget Categories Object Class Categories A-K: Under the first column ‘Program (1)’, enter the total cost for the related object class category. In the total column, to the far right, the form should automatically show the sum. Columns indicated for Program 2, 3, and 4 should be left blank.

Object Class Categories Program Income: Enter 0.

Section C - Non-Federal Resources (Only complete this section if the proposal includes voluntary cost-share) Grant Program: If not pre-populated, enter Anti-Trafficking Program.

Applicant Column: If applicable, enter cost-share amount provided by the applicant.

State Column: Leave blank.

Other Sources Column: If applicable, enter the cost-share amount provided by other donors.

Total Column: In the total column, to the far right, the form should automatically show the sum for total amount for all non-federal resources.

Section D - Forecasted Cash Needs Forecasted Cash needs are the funds award recipients will withdraw from the Payment Management System (PMS) on an as needed basis. Applicants may list their forecasted cash needs by year or leave it blank. (Forecasted cash needs by quarter are not required, only the total sum is necessary) Federal Row: Enter the total amount of federal funds requested for the program in the total column.

Non-Federal Row: Enter the total amount of non-federal funds, also known as cost-share, you expect to expend during the program in the total column.

Section E - Budget Estimates of Federal Funds Needed for Balance of the Program and/or Projects Grant Program enter: If not pre-populated, enter Anti-Trafficking Program.

First – Fourth Year Columns: Leave these blank for now.

Section F - Other Budget Information Direct Charges: Leave blank.

Indirect Charges: Leave blank.

Remarks: Leave blank.

SF-424B

Please note, the SF-424B is now required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representations and certifications.

This form must be signed online in SAMS Domestic. All sections of this form must be filled out and signed. Please note, public international organizations are required to sign the form in order to submit their proposal, but may submit an additional letter declaring the following:

“Our organization is a Public International Organization and therefore is not subject to any of the assurances and certifications referring to US law.”