ANNEX A PWS.docx

PERFORMANCE WORK STATEMENT/STATEMENT OF WORK

NCTAMS LANT

WHICH SITE OR WHAT IS THE MAIN LOCATION AND EQUIPMENT

1.0 INTRODUCTION: Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) operates and defends responsive, resilient, and secure computer and telecommunications systems, providing information superiority for global maritime and joint forces.

2.0 BACKGROUND: Preventative Maintenance is required every three years for generators as indicated in FCC/C10F 11311.1. Navy Information Forces (NAVIFOR) has tasked NCTAMSLANT Facilities Department (N4) in conjunction with subordinate communication commands to maintain mission support equipment for continuous operational readiness by ensuring preventative maintenance and corrective repairs are coordinated and performed for reliable voice, data and video support to the war fighter throughout the world. This equipment serves as the emergency power; providing a continuous critical power supply to systems to keep NCTAMSLANT communications and subordinate commands operational during emergent circumstances.

3.0 The services provided by the contractor are a requirement for proper Generator maintenance and is in accordance with COMNAVIFORINST 11311.1, section 6.a (7) and Caterpillar SEBU6042-04.

4.0 SCOPE OF WORK: Perform Caterpillar PM Level 1-3 to include overall visual inspection of all standby generators listed in section 4.1.

4.1 Location of Performance

All sites can be confirmed with the Government representative. The site location for the BCO generators are listed as followed. All sites can:

4.2 Proposed Period of Performance

Basic: 1 August 2023 – 30 September 2023

4.3 Location Work Hours

4.3.1 The working hours for each site is from 0700 – 1600, Monday through Friday, except for federal holidays. Overtime hours will not be approved without mitigating circumstances identified and approved by the onsite Navy Representative and site personnel.

The Contractor shall arrange his work so as not to interfere with the normal occurrence of Government business. All work schedules shall be submitted to and approved by the Government Representative. The Contractor shall not change approved work schedules without the prior consent of the Government Representative. Whenever non-essential services have been scheduled on the date a holiday occurs the Contractor shall coordinate with Government Representative for alternate date to perform services. Deviation from the work schedules is permissible only when approved by the Government Representative.

Additionally, the government may pause any PM Service at any site and at any time due to the unique mission requirements that may be presented at any particular site and rescheduled for a later date.

4.4 Details of Required Services

4.4.1 Perform oil change, oil and fuel oil filter change. Adjust engine valves and timing as necessary. Replace all coolant hoses, including water jacket heater hoses. Install new engine thermostats. Inspect valve covers, cam covers and oil sump covers gaskets, replace as necessary. Install new radiator cap. Install new fan belts. Replace the engine starting batteries with appropriate maintenance free batteries. Replace drive belts. Inspect generator flex coupling, bearings windings; grease bearings as necessary. Adjust speed/ frequency settings and adjust voltage as necessary. Replace engine coolant with Caterpillar ELC. Replace flexible fuel hoses from frame connection to fuel filter assembly. Flexible fuel lines must be stainless steel braided outer jacket. Test engine safety shutdown devices for proper operation, adjust as necessary. Test, clean and lubricate output breakers, ATS breakers, and ATS linkages.

4.5 Government Furnished Material: None

4.6 Contractor Furnished Material: All test equipment, tools and consumables.

5.0 APPLICABLE DOCUMENTS

5.1 Instructions, regulations, OEM manuals.

5.1.1 COMNAVIFORINST 11311.1

5.1.2 Caterpillar SEBU6042-04.

5.1.3 Attachment 1 – Visit Authorization Request Guidance

5.1.4 Attachment 2 – SECNAV 5512/1 DON Local Population ID Card Base Access Registration Form

5.1.5 Attachment 3 – Caterpillar SEBU6042-04

6.0 QUALITY CONTROL SURVEILLANCE PLAN (QASP)

6.1 Contractor Quality Control methods

6.1.1 The contractor will provide a written report of the battery PM service within seven days after the completion of the PM. The reports will list technical information such as voltages, impedance values, temperatures, etc. from the service and any corrective actions that need to take place.

Additionally, the contractor will follow their company maintenance procedures and ensure that all work is completed daily and that the equipment that is being maintained is returned back to an operational status.

6.2 Government Quality Assurance

6.2.1 The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.

6.3 Corrective Actions

6.3.1 The contractor will rectify any fault condition that they cause. If the, UPS or the generator equipment is not operating correctly, the government understands that any PM that is performed may not have the expected results from the testing and therefore the inspection will not be performed until the unit is operating normally.

6.4 Conditions Found

6.4.1 If while performing services there are conditions found that require repair/replacement and tie to this scope of work, the contractor shall submit a Condition Found Report to the COR and the Contracting Officer. Condition Found Report shall identify the conditions with a statement identifying the discrepancy along with a full price quote of required additional service. No additional service shall take place prior to Contracting Officer approval.

6.4.2 If COR or Contracting Officer determines the Condition Found does not warrant additional services, contractor shall continue with original scope of work.

7.0 BASE ACCESS/SECURITY

7.1 State details and instructions to allow accessibility if needed.

7.1.1 The access to the work site and the equipment room is restricted. The on-site Navy representative will provide any required escorts. The contractor shall schedule work with the on-site Navy representative to ensure access.

7.1.2 The Contractor shall submit, via the Contract Control Authority/ on-site Navy representative, a Visitor Access Request Letter list with the Full Names, Social Security numbers, Date of Birth, Company Name, of all personnel who will be working on the contract job site on company letterhead for access to secure areas. The Contract Control Authority/ on-site Navy representative will forward to Physical Security Officer for processing.

7.1.3 For base access, the contractor will submit the SECNAV 5512/1 Department of the Navy Population ID Card/ Base Access Pass Registration form to the Navy Representative for processing of base access. Once processed, the contractor will report to the base Pass and ID office and will provide the proper identification and vehicle information to complete the process and receive the Defense Biometric Identification System (DBIDS) identification card from base security for up to three years or the duration of the contract. The Base Pass and ID office is located at 9040 Hampton Blvd, Norfolk, VA 23505.

8.0 POINTS OF CONTACT

8.1 COR

8.1.1 Nancy Purvis / 757-400-9443 / nancy.purvis1@navy.mil

8.2 KO

8.2.1 Robert Joas / 757-400-9433 / Robert.p.joas.civ@us.navy.mil

8.3 N4 Facilities Department Head

8.3.1 Aaron Edwards / 757-400-9200 / aaron.t.edwards6.civ@us.navy.mil

8.4 N4 Maintenance Coordinator/ Government Representative

8.4.1 Gary Parker / 757-400-9194 / gary.k.paker.civ@us.navy.mil