Annex 1- Budget Template.xlsx

XLSX spreadsheet 219 KB Posted

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New Partners Initiative Translational HIV Research for Innovative Vaccines Ecosystem (NPI THRIVE)
Opportunity number
7200AA25RFA00001
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About this file

Written by GovTribe AI ·

This is a budget template Excel workbook for federal grant applications, containing detailed worksheets for capturing cost information across multiple years. The template includes tabs for Instructions, Summary, Detail, Travel, and Sub-Detail budgets, with sections for personnel costs, fringe benefits, travel, equipment, supplies, contractual services, construction, other direct costs, and indirect costs. The workbook provides formulas and built-in calculations to help verify totals and includes inflation factor adjustments for different cost categories across years.

The template is associated with USAID's New Partners Initiative Translational HIV Research for Innovative Vaccines Ecosystem (NPI THRIVE) Program (Solicitation #7200AA25RFA00001), which aims to accelerate HIV vaccine development through collaborative research led by African scientists and institutions. USAID intends to award at least two cooperative agreements under CFDA 98.001 (USAID Foreign Assistance for Programs Overseas), with eligibility open to 501(c)(3) nonprofits and other qualified entities. The program focuses on both clinical and preclinical research objectives.

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ANNEX 1- Budget Template

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Annex 7- Questions & Answers .pdf PDF
7200AA25RFA00001- NPI THRIVE NOFO.pdf PDF

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1. Instructions BUDGET TEMPLATE INSTRUCTIONS i

You must save this IGCE as .xlsx file, or it will lose some of the formulas.

Do not delete sheets, rows or columns while preparing the budget! Columns and Rows that are not used for the budget should always be hidden, NOT deleted.

There are 5 main tabs at the bottom of this workbook.
1. Instructions - Current Tab
2. Summary - This Tab is an overall snapshot of what was entered into the Detal Tab.
3. Detail - This Tab will have the detailed budget with cost categories
4. Travel - This Tab will allow you to list out expected travel for the program.
5. Sub Detail - This tab will have detail for each subgrant. There are three sub details provided. If more is needed, please copy one of the tab and link to the 'Detail' tab.
SUMMARY WORKSHEET
Fill out information in highlighted yellow - Organization name, Program Name and Dates

DETAILED WORKSHEET

Use the details on the RFA to understand the various cost categories

Modifying the Worksheet

Columns for years that will not be used should be HIDDEN. Do NOT delete any columns!

In general, rows can be added as needed. It is better to HIDE unused rows rather than delete. NEVER delete a shaded row, as these rows contain formulas or other required information!

Entering Inflation Factors

Enter the estimated Inflation Factors for the type of expense in the appropriate yellow shaded cell. The percentage will be applied to the unit cost for Years 2 to 5. Some costs do not automatically receive an inflation adjustment. All inflation factors should be justified in the Budget Narrative.
Note - For costs that are first incured in year two or later, an initial unit cost needs to be included in year one for the inflation factor to be automatically calculated.
Expatriate Salary Increase: Inflation Factor is applied to expatriate, regional and HQ salaries.
National Salary Increase: Inflation Factor is applied to national staff salaries.
Cost Inflation Factor: Inflation Factor is applied to certain expense categories. Other categories do not automatically calculate an increased unit cost for inflation. Care should be taken when preparing the IGCE to ensure that cost inflation is applied to each applicable cost.
Labeling Column Sections for Year and Date

The IGCE template is separated into column sections by year.

Enter the expected year period in the space for <Dates>.

Separating Costs by Office within the Worksheet

Costs within each cost category should be shown separately for each office supporting and/or implementing the program. The template is formatted for the country office and one field office. Additional field offices can be inserted into the worksheet if there is more than one field office supporting or implementing the program.

Calculation Verification

There are several formulas built into the worksheets to assist with verifying that the spreadsheet is calculating totals correctly. These aids will not identify all the possible calculation errors and are meant only to assist the preparer in identifying and correcting errors. A thorough mathematical review should always be done prior to the budget being submitted to USAID.

Detail Sheet - Rows:
Each row that includes a total calculation has a formula to check the total in the column at the end of the row. If a cost is not calculated correctly, it will say "ERROR."

The IGCE Narrative is intended to assist the preparer, and should be modified, edited or deleted as needed.

&P of &N

2. Summary

BUDGET SUMMARY

Organization Name:<Enter information>
Program Name:<Enter information>
Program Dates:<Start Date>until<End Date>
Cost CategoryYear 1Year 2Year 3Year 4Year 5Total All Years
a.Personnel- 0- 0- 0- 0- 0- 0
b.Fringe Benefits- 0- 0- 0- 0- 0- 0
c.Travel- 0- 0- 0- 0- 0- 0
d.Equipment- 0- 0- 0- 0- 0- 0
e.Supplies- 0- 0- 0- 0- 0- 0
f.Contractual- 0- 0- 0- 0- 0- 0
g.Construction- 0- 0- 0- 0- 0- 0
h.Other Direct Costs- 0- 0- 0- 0- 0- 0
i.Total Direct Charges- 0- 0- 0- 0- 0- 0
j.Indirect Charges- 0- 0- 0- 0- 0- 0
k.TOTALS- 0- 0- 0- 0- 0- 0

&A

3. Detail Budget

Inflation Factors (if Applicable)General Assumptions for Inflation Only
Organization Name:<Enter information>Expatriate Salary Increase:
Program Name:<Enter information>National Salary Increase:
Program Dates:<Start Date>until<End Date>Cost Inflation Factor:
Year 1Year 2Year 3Year 4Year 5
<Dates><Dates><Dates><Dates><Dates>Total Estimate
DescriptionObj.Out
ComeUnitNo. of UnitsUnit Cost (USD)Year 1 EstimateUnitNo. of UnitsUnit Cost (USD)Year 2 EstimateUnitNo. of UnitsUnit Cost (USD)Year 3 EstimateUnitNo. of UnitsUnit Cost (USD)Year 4 EstimateUnitNo. of UnitsUnit Cost (USD)Year 5 Estimate

PERSONNEL

INTERNATIONAL STAFF

Expatriate Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Copy this row to add more rows if neccesary>----------
HQ Technical Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Copy this row to add more rows if neccesary>----------

SUBTOTAL INTERNATIONAL STAFF - - - - - - Ties

LOCAL IN-COUNTRY STAFF

<Head Office>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Copy this row to add more rows if neccesary>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Copy this row to add more rows if neccesary>----------
<Field Office - Enter location>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Copy this row to add more rows if neccesary>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Copy this row to add more rows if neccesary>----------

SUBTOTAL NATIONAL STAFF - - - - - - Ties

TOTAL PERSONNEL - - - - - - Ties

FRINGE BENEFITS

<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>----------
<Copy this row to add more rows if neccesary>----------

TOTAL FRINGE BENEFITS - - - - - - Ties

TRAVEL (SEE TRAVEL TABLE FOR ADDITIONAL INFO)

International TravelTotal1--Total1--Total1--Total1--Total1---
Local & Domestic TravelTotal1--Total1--Total1--Total1--Total1---

TOTAL TRAVEL - - - - - - Ties

EQUIPMENT

Vehicles (Restricted Item-Waivor Required)
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
Capital Equipment ($5,000 or more)
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------

TOTAL EQUIPMENT - - - - - - Ties

SUPPLIES

General Equipment ($1 to $4999)
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------

TOTAL SUPPLIES - - - - - - Ties

CONTRACTUAL

PROGRAM ACTIVITIES

General Program Activities
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Copy this row to add more rows - if needed>------
Training
<Specify training activity>------
<Specify training activity>------
<Copy this row to add more rows - if needed>------

SUBTOTAL PROGRAM ACTIVITIES - - - - - - Ties

CONSULTANTS

Expatriate Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------
Local Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------

SUBTOTAL CONSULTANTS - - - - - - Ties

SUBGRANTS (NOTE: USE "4. Sub Detail Budget" for every Subgrant and provide details)

Local Organization
<Name of Organization>------
<Name of Organization>------
<Name of Organization>------

SUBTOTAL SUBGRANTS - - - - - - Ties

TOTAL CONTRACTUAL - - - - - - Ties

CONSTRUCTION (IF APPLICABLE)

Construction - Program
<Specify construction activity>Each-Each-Each-Each-Each--
<Specify construction activity>Each-Each-Each-Each-Each--
<Insert more Construction lines here>Each-Each-Each-Each-Each--

TOTAL CONSTRUCTION - - - - - - Ties

OTHER DIRECT COSTS

<Head Office>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Audit----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Software Licenses----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
DBA Insurance----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------
<Field Office - Enter location>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------

TOTAL OTHER COSTS - - - - - - Ties

DIRECT COSTS - - - - - - Ties

INDIRECT COSTS

<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert more Indirect Cost lines here>-

TOTAL INDIRECT COSTS - - - - - - Ties

TOTAL COSTS - - - - - - Ties

4. Travel

PER DIEM
International Per Diem(http://aoprals.state.gov/content.asp?content_id=184&menu_id=78)
US Per Diem(http://www.gsa.gov/portal/content/104877)
Country NameLocation NameLodgingMeals & IncidentalsTOTAL PER DIEM
- 0
- 0
- 0
- 0
- 0
- 0
- 0
- 0
- 0
INTERNATIONAL TRAVEL
YearOriginDestination# of Trips# of Travelers per TripPurposeEstimated Unit Cost - AirfareTotal Cost - Airfare# of DaysPer Diem RateTotal Cost - Per DiemTotal Trip Cost
1- 0- 0- 0
1- 0- 0- 0
1- 0- 0- 0
Year 1 Sub-Total- 0
2- 0- 0- 0
2- 0- 0- 0
2- 0- 0- 0
Year 2 Sub-Total- 0
3- 0- 0- 0
3- 0- 0- 0
3- 0- 0- 0
Year 3 Sub-Total- 0
4- 0- 0- 0
4- 0- 0- 0
4- 0- 0- 0
Year 4 Sub-Total- 0
5- 0- 0- 0
5- 0- 0- 0
5- 0- 0- 0
Year 5 Sub-Total- 0
TOTAL INTERNATIONAL TRAVEL- 0
DOMESTIC TRAVEL
YearOriginDestination# of Trips# of Travelers per TripPurposeEstimated Unit Cost - AirfareTotal Cost - Airfare# of DaysPer Diem RateTotal Cost - Per DiemTotal Trip Cost
1- 0- 0- 0
1- 0- 0- 0
1- 0- 0- 0
Year 1 Sub-Total- 0
2- 0- 0- 0
2- 0- 0- 0
2- 0- 0- 0
Year 2 Sub-Total- 0
3- 0- 0- 0
3- 0- 0- 0
3- 0- 0- 0
Year 3 Sub-Total- 0
4- 0- 0- 0
4- 0- 0- 0
4- 0- 0- 0
Year 4 Sub-Total- 0
5- 0- 0- 0
5- 0- 0- 0
5- 0- 0- 0
Year 5 Sub-Total- 0
TOTAL DOMESTIC TRAVEL- 0

5a. Sub Detail Budget

Inflation Factors (if Applicable)General Assumptions for Inflation Only
Sub Recipient Name:<Name of Organization>Expatriate Salary Increase:
Program Name:<Enter information>National Salary Increase:
Program Dates:<Start Date>until<End Date>Cost Inflation Factor:
Year 1Year 2Year 3Year 4Year 5
<Dates><Dates><Dates><Dates><Dates>Total Estimate
DescriptionObj.Out
ComeUnitNo. of UnitsUnit Cost (USD)Year 1 EstimateUnitNo. of UnitsUnit Cost (USD)Year 2 EstimateUnitNo. of UnitsUnit Cost (USD)Year 3 EstimateUnitNo. of UnitsUnit Cost (USD)Year 4 EstimateUnitNo. of UnitsUnit Cost (USD)Year 5 Estimate

PERSONNEL

INTERNATIONAL STAFF

Expatriate Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
HQ Technical Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------

SUBTOTAL INTERNATIONAL STAFF - - - - - - Ties

LOCAL IN-COUNTRY STAFF

<Head Office>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Field Office>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------

SUBTOTAL NATIONAL STAFF - - - - - - Ties

TOTAL PERSONNEL - - - - - - Ties

FRINGE BENEFITS

<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>----------
<Insert Fringe Benefits>----------

TOTAL FRINGE BENEFITS - - - - - - Ties

TRAVEL (SEE TRAVEL TABLE FOR ADDITIONAL INFO)

International TravelTotal1--Total1--Total1--Total1--Total1---
Local & Domestic TravelTotal1--Total1--Total1--Total1--Total1---

TOTAL TRAVEL - - - - - - Ties

EQUIPMENT

Vehicles (Restricted Item-Waivor Required)
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
Capital Equipment ($5,000 or more)
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------

TOTAL EQUIPMENT - - - - - - Ties

SUPPLIES

General Equipment ($1 to $4999)
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------

TOTAL SUPPLIES - - - - - - Ties

CONTRACTUAL

PROGRAM ACTIVITIES

General Program Activities
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
Training
<Specify training activity>------
<Specify training activity>------
<Specify training activity>------

SUBTOTAL PROGRAM ACTIVITIES - - - - - - Ties

CONSULTANTS

Expatriate Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------
Local Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------

SUBTOTAL CONSULTANTS - - - - - - Ties

SUBGRANTS (IF APPLICABLE)

Local Organization
<Name of Organization>------
<Name of Organization>------
<Name of Organization>------

SUBTOTAL SUBGRANTS - - - - - - Ties

TOTAL CONTRACTUAL - - - - - - Ties

CONSTRUCTION (IF APPLICABLE)

Construction - Program
<Specify construction activity>Each-Each-Each-Each-Each--
<Specify construction activity>Each-Each-Each-Each-Each--
<Insert more Construction lines here>Each-Each-Each-Each-Each--

TOTAL CONSTRUCTION - - - - - - Ties

OTHER DIRECT COSTS

<Head Office>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Audit----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Software Licenses----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
DBA Insurance----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------
<Field Office>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------

TOTAL OTHER COSTS - - - - - - Ties

DIRECT COSTS - - - - - - Ties

INDIRECT COSTS

<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert more Indirect Cost lines here>-

TOTAL INDIRECT COSTS - - - - - - Ties

TOTAL COSTS - - - - - - Ties

5b. Sub Detail Budget

Inflation Factors (if Applicable)General Assumptions for Inflation Only
Sub Recipient Name:<Name of Organization>Expatriate Salary Increase:
Program Name:<Enter information>National Salary Increase:
Program Dates:<Start Date>until<End Date>Cost Inflation Factor:
Year 1Year 2Year 3Year 4Year 5
<Dates><Dates><Dates><Dates><Dates>Total Estimate
DescriptionObj.Out
ComeUnitNo. of UnitsUnit Cost (USD)Year 1 EstimateUnitNo. of UnitsUnit Cost (USD)Year 2 EstimateUnitNo. of UnitsUnit Cost (USD)Year 3 EstimateUnitNo. of UnitsUnit Cost (USD)Year 4 EstimateUnitNo. of UnitsUnit Cost (USD)Year 5 Estimate

PERSONNEL

INTERNATIONAL STAFF

Expatriate Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
HQ Technical Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------

SUBTOTAL INTERNATIONAL STAFF - - - - - - Ties

LOCAL IN-COUNTRY STAFF

<Head Office>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Field Office>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------

SUBTOTAL NATIONAL STAFF - - - - - - Ties

TOTAL PERSONNEL - - - - - - Ties

FRINGE BENEFITS

<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>----------
<Insert Fringe Benefits>----------

TOTAL FRINGE BENEFITS - - - - - - Ties

TRAVEL (SEE TRAVEL TABLE FOR ADDITIONAL INFO)

International TravelTotal1--Total1--Total1--Total1--Total1---
Local & Domestic TravelTotal1--Total1--Total1--Total1--Total1---

TOTAL TRAVEL - - - - - - Ties

EQUIPMENT

Vehicles (Restricted Item-Waivor Required)
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
Capital Equipment ($5,000 or more)
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------

TOTAL EQUIPMENT - - - - - - Ties

SUPPLIES

General Equipment ($1 to $4999)
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------

TOTAL SUPPLIES - - - - - - Ties

CONTRACTUAL

PROGRAM ACTIVITIES

General Program Activities
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
Training
<Specify training activity>------
<Specify training activity>------
<Specify training activity>------

SUBTOTAL PROGRAM ACTIVITIES - - - - - - Ties

CONSULTANTS

Expatriate Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------
Local Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------

SUBTOTAL CONSULTANTS - - - - - - Ties

SUBGRANTS (IF APPLICABLE)

Local Organization
<Name of Organization>------
<Name of Organization>------
<Name of Organization>------

SUBTOTAL SUBGRANTS - - - - - - Ties

TOTAL CONTRACTUAL - - - - - - Ties

CONSTRUCTION (IF APPLICABLE)

Construction - Program
<Specify construction activity>Each-Each-Each-Each-Each--
<Specify construction activity>Each-Each-Each-Each-Each--
<Insert more Construction lines here>Each-Each-Each-Each-Each--

TOTAL CONSTRUCTION - - - - - - Ties

OTHER DIRECT COSTS

<Head Office>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Audit----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Software Licenses----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
DBA Insurance----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------
<Field Office>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------

TOTAL OTHER COSTS - - - - - - Ties

DIRECT COSTS - - - - - - Ties

INDIRECT COSTS

<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert more Indirect Cost lines here>-

TOTAL INDIRECT COSTS - - - - - - Ties

TOTAL COSTS - - - - - - Ties

5c. Sub Detail Budget

Inflation Factors (if Applicable)General Assumptions for Inflation Only
Sub Recipient Name:<Name of Organization>Expatriate Salary Increase:
Program Name:<Enter information>National Salary Increase:
Program Dates:<Start Date>until<End Date>Cost Inflation Factor:
Year 1Year 2Year 3Year 4Year 5
<Dates><Dates><Dates><Dates><Dates>Total Estimate
DescriptionObj.Out
ComeUnitNo. of UnitsUnit Cost (USD)Year 1 EstimateUnitNo. of UnitsUnit Cost (USD)Year 2 EstimateUnitNo. of UnitsUnit Cost (USD)Year 3 EstimateUnitNo. of UnitsUnit Cost (USD)Year 4 EstimateUnitNo. of UnitsUnit Cost (USD)Year 5 Estimate

PERSONNEL

INTERNATIONAL STAFF

Expatriate Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
HQ Technical Staff (if Applicable)
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------

SUBTOTAL INTERNATIONAL STAFF - - - - - - Ties

LOCAL IN-COUNTRY STAFF

<Head Office>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<Field Office>
Program Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
Operational Staff
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------
<First Name Last Name, Position Title>----------

SUBTOTAL NATIONAL STAFF - - - - - - Ties

TOTAL PERSONNEL - - - - - - Ties

FRINGE BENEFITS

<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>-----------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>------
<Insert Fringe Benefits>----------
<Insert Fringe Benefits>----------

TOTAL FRINGE BENEFITS - - - - - - Ties

TRAVEL (SEE TRAVEL TABLE FOR ADDITIONAL INFO)

International TravelTotal1--Total1--Total1--Total1--Total1---
Local & Domestic TravelTotal1--Total1--Total1--Total1--Total1---

TOTAL TRAVEL - - - - - - Ties

EQUIPMENT

Vehicles (Restricted Item-Waivor Required)
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
<Specific vehicle type/model if applicable>------
Capital Equipment ($5,000 or more)
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------
<Specify capital equipment,if applicable>------

TOTAL EQUIPMENT - - - - - - Ties

SUPPLIES

General Equipment ($1 to $4999)
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------
<Specify general equipment>------

TOTAL SUPPLIES - - - - - - Ties

CONTRACTUAL

PROGRAM ACTIVITIES

General Program Activities
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
<Specify program activity>------
Training
<Specify training activity>------
<Specify training activity>------
<Specify training activity>------

SUBTOTAL PROGRAM ACTIVITIES - - - - - - Ties

CONSULTANTS

Expatriate Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------
Local Consultant
<Name, Role>------
<Name, Role>------
<Name, Role>------

SUBTOTAL CONSULTANTS - - - - - - Ties

SUBGRANTS (IF APPLICABLE)

Local Organization
<Name of Organization>------
<Name of Organization>------
<Name of Organization>------

SUBTOTAL SUBGRANTS - - - - - - Ties

TOTAL CONTRACTUAL - - - - - - Ties

CONSTRUCTION (IF APPLICABLE)

Construction - Program
<Specify construction activity>Each-Each-Each-Each-Each--
<Specify construction activity>Each-Each-Each-Each-Each--
<Insert more Construction lines here>Each-Each-Each-Each-Each--

TOTAL CONSTRUCTION - - - - - - Ties

OTHER DIRECT COSTS

<Head Office>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Audit----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Software Licenses----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
DBA Insurance----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------
<Field Office>
Vehicle Rent/Lease----------
Vehicle Fuel----------
Vehicle Repairs and Maintenance----------
Vehicle Insurance----------
Other Vehicle Expenses----------
Professional Fees - Legal----------
Professional Fees - Other----------
Temporary Labor----------
Branding and Marking----------
Equipment Rental----------
Equipment Repairs and Maintenance----------
Advertising----------
Office Rent----------
Office Utilities----------
Office Repairs and Maintenance----------
Warehouse Rent----------
Warehouse Utilities----------
Warehouse Repairs & Maintenance----------
Security Services----------
Office Supplies----------
Warehouse Supplies----------
General Communications Expense----------
Mobile/Cellular Communications----------
Satellite Communications----------
Internet Communications----------
Printing and Photocopying----------
Courier and Postage----------
Dues, Subscriptions and References----------
Banking and Cash Handling Fees----------
Taxes, Filing and Registration Fees----------
<Insert more ODC lines here>----------

TOTAL OTHER COSTS - - - - - - Ties

DIRECT COSTS - - - - - - Ties

INDIRECT COSTS

<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert type of indirect>Indirect--Indirect0%--Indirect0%--Indirect0%--Indirect0%---
<Insert more Indirect Cost lines here>-

TOTAL INDIRECT COSTS - - - - - - Ties

TOTAL COSTS - - - - - - Ties

Formula Sheet

CountryName
Afghanistan
Aland Islands
DayAlbania
MonthAlgeria
YearAmerican Samoa
EachAndorra
PercentAngola
TotalAnguilla
IndirectAntarctica
FeeAntigua And Barbuda
N/AArgentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia And Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos (Keeling) Islands
Colombia
Comoros
Congo
Congo, The Democratic Republic Of The
Cook Islands
Costa Rica
Cote D'Ivoire
Croatia
Cuba
Cyprus
Czech Republic
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Falkland Islands (Malvinas)
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard Island And Mcdonald Islands
Holy See (Vatican City State)
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran, Islamic Republic Of
Iraq
Ireland
Isle Of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Korea, Democratic People'S Republic Of
Korea, Republic Of
Kuwait
Kyrgyzstan
Lao People'S Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libyan Arab Jamahiriya
Liechtenstein
Lithuania
Luxembourg
Macao
Macedonia, The Former Yugoslav Republic Of
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia, Federated States Of
Moldova, Republic Of
Monaco
Mongolia
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestinian Territory, Occupied
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Reunion
Romania
Russian Federation
Rwanda
Saint Helena
Saint Kitts And Nevis
Saint Lucia
Saint Pierre And Miquelon
Saint Vincent And The Grenadines
Samoa
San Marino
Sao Tome And Principe
Saudi Arabia
Senegal
Serbia And Montenegro
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia And The South Sandwich Islands
Spain
Sri Lanka
Sudan
Suriname
Svalbard And Jan Mayen
Swaziland
Sweden
Switzerland
Syrian Arab Republic
Taiwan, Province Of China
Tajikistan
Tanzania, United Republic Of
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad And Tobago
Tunisia
Turkey
Turkmenistan
Turks And Caicos Islands
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
United States Minor Outlying Islands
Uruguay
Uzbekistan
Vanuatu
Venezuela
Viet Nam
Virgin Islands, British
Virgin Islands, U.S.
Wallis And Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
(Not Specified)

File details come from the government source that posted it. Updated .