Ankom Automated Fiber Analyzer Schedule A - Statement of Work.docx

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STATE OF MICHIGAN

Request for Proposal No. 180000003349 Ankom Automated Fiber Analyzer

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

1. Specifications

1.1 The Contractor must provide the following:

One New Ankom A2000 Automated Fiber Analyzer 120V 50/60HZ. 18”w X 14.5”d X 20”h with operating temperature 100C.

Using filter bag technology prepares feed samples for crude fiber analysis. Automatic heating and addition of acids and bases, automatic heating and addition of rinses, compatible with Ankom F58 filter bags and bag suspender.

Two Cubetainer Tube Assembly for delivery of chemicals

Two Cubetainer with Tap for chemicals

One A2000 Cubetainer Shelf Assembly

One Water Heater Assembly 120V

Installation and Training

Shipping

Bids on alternate brand or manufacturer lines will not be considered. This instrument is upgrading our current Ankom Model A200 and must to be compatible.

1.2 Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3 Recall Requirements and Procedures

Describe any recall requirements and procedures.

1.4 Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5 Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Levels

2.1 Delivery

Delivery will be expected within 21 calendar days upon date of order. Delivery will be made at 1615 S. Harrison Rd. East Lansing, Michigan 48823. See Section 2, Notice, in the Standard Contract.

2.2 Installation

Installation will be expected within 21 calendar days upon date of order. Installation will be considered complete when instrument is operational to AAFCO specifications.

2.3 Training

The Contractor must provide the following training: instrument controls operation and appropriate set up to run instrument.

3. Pricing

3.1 Price Term

Pricing is firm for the entire length of the Contract.

4. Ordering

4.1 Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

5. Delivery

5.1 Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

5.2 Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

6. Acceptance

6.1 Acceptance, Inspection and Testing

See Section 16, Acceptance, in the Standard Contract.

The State will use the following criteria to determine acceptance of the Contract Activities: The instrument functions properly as defined in the Ankom method and staff are properly instructed as to the correct process of operation.

6.2 Final Acceptance

Final acceptance will be determined by appropriate operation to determine Crude Fiber as defined by AAFCO.

7. Invoice and Payment

7.1 Invoice Requirements

See Section 20, Terms of Payment, in the Standard Contract.

All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

7.2 Payment Methods

The State will make payment for Contract Activities by EFT.

8. Additional Requirements

8.1 Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

8.2 Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

8.3 Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

8.4 Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

9.5 Licensing Agreement

The Contractor must provide a copy of any applicable licensing agreement.