Animal Shelter Drain_ Kennel_ and HVAC Improvements.pdf

Rockingham County Purchasing Office Governmental Center 371 NC 65, Suite 209 Wentworth, NC 27375

REQUEST FOR PROPOSALS

ANIMAL SHELTER DRAIN, KENNEL, AND HVAC IMPROVEMENTS

RFP-2703

Rockingham County is requesting bids from licensed general contractors interested in providing services for the project described below. By submitting a proposal, the Offeror represents that it has carefully read the terms and conditions of this RFP and all attachments and Addenda and agrees to be bound by them.

The requirements for submitting a RFP are stated in this Request for Proposals. Companies interested in submitting a proposal may obtain detailed instructions, specifications, and direct questions to the following:

Caleb Tilley, Engineering and Public Utilities Director jctilley@rockinghamcountync.gov

Amanda Crumpler, Purchasing Agent acrumpler@rockinghamcountync.gov

Bids will be accepted by the Rockingham County Purchasing Office until 2:00 p.m. (EDT) on Thursday, August 20, 2026. Bids may be submitted by one of the following methods:

In Person or by Mail: To the address listed above.

By Email: To the email address(es) listed above.

All mailed or hand-delivered bids must be submitted on the bid form provided and enclosed in a sealed envelope. The outside of the envelope shall be clearly marked with:

RFP-2703 Rockingham County Animal Shelter Improvements Contractor Name

Contractor Address Contractor Phone Number Contractor Email Address

Rockingham County invites and encourages participation in this procurement process by minority-owned businesses, women-owned businesses, and businesses owned by disabled persons.

Rockingham County reserves the right to reject any or all proposals submitted, to waive technicalities and informalities in bidding, and to accept a proposal other than the lowest submitted if such is in the best interest of the County. Minimum qualifications

08/03/2026 Amanda Crumpler Date Rockingham County Purchasing

Rockingham County Government Engineering and Public Utilities

371 NC 65, Reidsville, NC 27320 | PO Box 132, Wentworth, NC 27375 Phone: (336) 342-8104 | Fax: (336) 342-8252

Email: jctilley@rockinghamcountync.gov www.rockinghamcountync.gov

PROJECT: RoCo-27.04 ANIMAL SHELTER DRAIN AND HVAC IMPROVEMENTS

Rockingham County is soliciting bids from NC Licensed General Contractor for a Kennel Facility Drain System Retrofit and HVAC Replacement.

The Contractor shall provide all materials, labor, equipment, taxes, fees, and permits to complete the project.

The County will provide electricity, water, and toilets for the project.

All bids are due back to the County NLT August 20, 2026 at 2:00 PM and can be turned in via email or mail at the addresses below:

Caleb Tilley, EPU Director: jctilley@rockinghamcountync.gov; (336) 342-8104

Amanda Crumpler, Purchasing Agent: acrumpler@rockinghamcountync.gov; (336) 342-8111

Rockingham County Government Attn: Caleb Tilley, EPU 371 NC Hwy 65 Reidsville, NC 27320

An optional site visit is scheduled for August 11, 2026 at 9:30 AM.

PROJECT LOCATION:

250 Cherokee Camp Rd Reidsville, NC 27320

PROJECT DESCRIPTION

Rockingham County seeks to remove and replace the existing drain system with a corrosion-resistant, paw-safe, easy-to-clean 316 stainless steel drain system. As Contract Option 1, the County seeks to furnish and install a complete modular kennel system in Room 119 utilizing durable, low-maintenance materials suitable for continuous animal shelter operations. As Contract Option 2, the County seeks to replace three existing packaged gas units (GPU-1, GPU-2, and GPU-3) with new units incorporating integral dehumidification systems to improve environmental conditions throughout the facility.

371 NC 65, Reidsville, NC 27320 | PO Box 132, Wentworth, NC 27375

Phone: (336) 342-8104 | Fax: (336) 342-8252 Email: jctilley@rockinghamcountync.gov www.rockinghamcountync.gov

PROJECT INTENT

The intent of this project is to provide a long-term, low-maintenance modernization of the Rockingham County Animal Shelter by replacing deteriorated infrastructure with durable, commercial-grade systems designed for County Animal Shelter operations.

The completed project shall:

• Replace corrosion-prone drain components with a 316 stainless steel drainage system that promotes positive drainage and simplifies cleaning.

• Improve animal and employee safety through the installation of paw-safe drain grates and a durable, modular kennel system designed for efficient cleaning, sanitation, and long-term maintenance.

• Improve indoor air quality, humidity control, and overall environmental conditions through the replacement of the existing HVAC equipment with new packaged gas units equipped with integrated dehumidification.

• Minimize future maintenance costs while increasing the operational efficiency, reliability, and service life of the facility.

The County intends to award this project to the lowest responsive and responsible bidder whose proposal demonstrates compliance with the requirements of this solicitation and provides the best overall value to Rockingham County.

SCOPE OF WORK

Demolition and Removal:

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, disposal, permits, and incidentals necessary to complete all demolition and removal work required for the project. Demolition shall be performed in a manner that minimizes disruption to ongoing shelter operations and prevents damage to adjacent facilities.

Existing Drain System:

• Remove all existing drain grates, grate rails, embedded anchors, dowels, supports, and all associated ferrous metal components.

• Saw cut and remove concrete as necessary to completely expose and remove embedded drain components.

• Remove all deteriorated concrete required to facilitate installation of the new drain system.

• Remove all loose debris and prepare surfaces for new construction.

Existing Concrete Floor:

• Saw cut and remove concrete at locations identified by the County for correction of negative drainage.

• Saw cut and remove concrete as required to expose and repair the slipped PVC drain pipe.

• Remove only the amount of concrete necessary to complete the work while maintaining the structural integrity of adjacent slabs.

Existing Kennel System (Contract Option 1):

• Carefully disconnect, dismantle, remove, and dispose of the existing kennel system in Room 119, including kennel fronts, divider panels, guillotine doors, gates, hardware, anchors, and associated accessories.

• Remove existing anchors and fasteners flush with the finished floor and wall surfaces.

• Repair anchor holes, surface damage, and minor concrete or wall defects resulting from demolition to provide a clean substrate for installation of the new kennel system.

Existing HVAC Equipment (Contract Option 2):

• Disconnect and remove existing GPU-1, GPU-2, and GPU-3.

• Remove existing equipment supports, accessories, controls, and appurtenances not intended for reuse.

• Properly recover and dispose of refrigerant in accordance with all EPA requirements.

• Dispose of all removed equipment in accordance with applicable federal, state, and local regulations.

Protection of Existing Facilities:

• Protect all adjacent walls, floors, ceilings, utilities, equipment, and finishes from damage during demolition.

• Any damage caused by the Contractor shall be repaired or replaced at no additional cost to the County.

• Maintain safe access for County personnel and shelter operations throughout construction.

• Contractors shall verify existing field conditions prior to beginning demolition.

• The Contractor shall immediately notify the County of any concealed conditions or unforeseen circumstances that may affect the work before proceeding.

Installation:

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, fasteners, anchors, accessories, permits, testing, and incidentals necessary to provide a complete, fully operational installation of the drain system, kennel system, and HVAC equipment in accordance with the Contract Documents. All work shall be installed in accordance with applicable building codes, manufacturer recommendations, and industry best practices.

Drain System Installation:

The drain system shall meet the following minimum requirements:

• Constructed entirely of Type 316 stainless steel in areas exposed to washdown and animal contact.

• Fully welded construction with smooth continuous welds.

• Free of sharp edges, burrs, or protrusions.

• Removable grate sections to allow routine cleaning and maintenance.

• Paw-safe grate openings not exceeding 1/2 inch.

• Rounded exposed edges with a minimum 1/8-inch radius.

• Minimum pedestrian loading suitable for shelter operations.

• Installed with positive drainage throughout the system.

• Eliminate existing 90-degree debris collection points where practical by providing smooth transitions.

• Securely anchored in concrete in accordance with the manufacturer's recommendations.

• Flush with adjacent finished floor surfaces.

After installation, the Contractor shall restore all concrete surfaces to match existing grades and finishes. Completed drain systems shall not retain standing water following washdown.

Kennel System Installation (Contract Option 1):

The kennel system shall be designed specifically for continuous municipal animal shelter operations and shall emphasize durability, sanitation, ease of cleaning, and long-term maintenance.

Minimum requirements include:

• Modular construction.

• Replaceable components.

• Stainless steel or powder-coated steel framing.

• Minimum 1/2-inch HDPE divider panels.

• Corrosion-resistant hardware throughout.

• Stainless steel hinges and latches.

• Guillotine transfer doors between paired runs.

• Smooth, non-porous surfaces.

• Rounded exposed edges.

• Secure anchorage to existing concrete floor and walls.

• Components capable of withstanding daily pressure washing and disinfectants.

The Contractor shall verify all field dimensions before fabrication. All kennel doors, latches, guillotine doors, and moving components shall operate smoothly without binding. The finished installation shall be plumb, level, square, and securely anchored.

HVAC Installation (Contract Option 2):

The Contractor shall remove the existing GPU-1, GPU-2, and GPU-3 and furnish and install new packaged gas units with integral dehumidification.

GPU-1 is a 12.5-ton Trane located next to the facility’s Munters unit.

GPU-2 is a 5-ton Trane and will need a fabricated stand to elevate the unit off the ground.

GPU-3 is a 5-ton Trane and will need a fabricated stand to elevate the unit off the ground.

Work shall include:

• Equipment installation.

• Ductwork modifications.

• Insulation

• Gas piping reconnection.

• Electrical reconnection.

• Condensate piping.

• Controls integration.

• Thermostat installation.

• Equipment startup.

• Air balancing.

• Functional testing.

HVAC equipment shall be installed in accordance with the manufacturer's recommendations and all applicable mechanical, electrical, and fuel gas codes.

Field Quality and Final Acceptance Throughout installation, the Contractor shall:

• Protect existing finishes and adjacent construction.

• Coordinate work to minimize disruption to shelter operations.

• Maintain a clean and safe work area.

• Remove construction debris daily.

• Repair any damage caused by construction activities at no additional cost to the County.

Prior to final acceptance, the Contractor shall demonstrate that:

• All drains provide continuous positive drainage with no standing water.

• All drain grates are removable and properly seated.

• All kennel doors, latches, and guillotine doors operate smoothly.

• All kennel components are securely anchored.

• HVAC equipment is fully operational.

• Dehumidification systems are functioning as designed.

• Work areas have been cleaned and restored.

Any deficiencies identified during inspection or testing shall be corrected by the Contractor at no additional cost to Rockingham County before final acceptance.

SUBMITTALS

• Drain System: Manufacturer’s product data and shop drawings for the proposed stainless steel drain system

• Kennel System: Manufacturer’s product data and shop drawings, including available color options for owner selection

• HVAC Equipment: Manufacturer’s product data for the proposed packaged gas units and dehumidification systems.

• Substitutions: Requests for substitutions shall be submitted prior to material procurement and must demonstrate compliance with the requirements of these contract documents.

WARRANTY

1. Minimum one (1) year workmanship warranty

2. Manufacturer’s standard warranty on all equipment and components

BIDDER INFORMATION

Company Name: _________________________________

Contact Name: _________________________________

Address: ______________________________________

Phone: ________________________________________

Email: ________________________________________

Base Bid (Material + Labor): $__________________

Slip-Resistant Coating (Add Alternate): $__________________

Estimated Duration: ____________________________

Authorized Signature: ___________________________ Date: _____________

BID PROPOSAL SHEET

Project Name: ____________________________________________________

Project Location: __________________________________________________

Bidder Name: ____________________________________________________

Date: _____________________

BASE BID ITEMS

LI # Description of LI UoM Quantity Unit Price ($) Total Price ($)

Base Bid

Total ($)

OPTIONAL BID ITEMS

Alt. No. Description of Alt

Item Add /

Deduct UoM Quantity Unit Price ($) Total Price ($)

Total Alt.

Bid Impact Amount($)

TOTAL PROPOSED AMOUNT

Base Bid + Selected Alternates: $_____________________________

Notes or Clarifications:

Bidder Signature: ___________________________________ Date: ______________________

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TOILET

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ADOPT WAITING

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WOMEN'S MEN'S

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R O C K I N G H A M

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BYILSA, CLW

Adoption Dogs

GPU-3

w/Dehumidifier

GPU-1

w/Dehumidifier

GPU-2

w/Dehumidifier

NOTES:

1. Facility was equipped with a Munters Industrial Dehumidification system in 2020 and was sized for the Dog Kennel. Additional ducting added in 2022 to add GPU-2 and GPU-3. Unit was not sized for this.

2. Need new units w/ dehumidifiers for GPU-1, GPU-2, and GPU-3. GPU-1 is an older unit and can be replaced with that justification.

Remove drain rust and modify D-box for efficient cleaning and flow.