REQUEST FOR PROPOSAL

Solicitation Number 2027-CSP-002

Animal Shelter

1. SCOPE OF WORK

1.1. SCOPE OF WORK

The successful Respondent shall provide the following scope of services:

The City of Sugar Land is planning on constructing a new 18,635 SF animal shelter. The project address is 7722

Highway 90A, Sugar Land, Texas 77478. The building will include kennel areas for both dogs and cats, reception, adoption, offices, classroom, medical suite, restrooms, garage/sally port, and various other rooms for tasks, storage and equipment. The site includes surface parking, fencing/gates, drives/sidewalks, and play yards.

The construction budget for this project is 16 million.

Project specifications and drawings are included in the Attachment section.

Attachment B - SLAS Issue for Bid - Specs Attachment C - SLAS Issue for Bid - Drawings

1.2. SCHEDULE OF KEY EVENTS

CSP Advertised in local paper: October 21, 2026

CSP Posted to OpenGov Procurement: October 21, 2026

Pre-Proposal Meeting (Non-Mandatory): November 4, 2026, 9:00am https://teams.microsoft.com/meet/28816288

4462424?p=nhqhNfGDXA8kYMeCLz Meeting ID: 288 162 884 462 424 Passcode: fh2x4EQ7

Questions Deadline: November 12, 2026, 4:00pm https://teams.microsoft.com/meet/288162884462424?p=nhqhNfGDXA8kYMeCLz https://teams.microsoft.com/meet/288162884462424?p=nhqhNfGDXA8kYMeCLz

CITY OF SUGAR LAND Solicitation Number 2027-CSP-002

Questions Answered and Addenda posted: November 16, 2026, 4:00pm

Submissions Due: November 19, 2026, 11:00am

2. SUPPLEMENTAL INFORMATION TO OFFERORS

2.1. PURPOSE AND SCOPE

This document provides general information about the requirements for Competitive Sealed Proposals and sets forth the selection criteria and procedures for implementation.

2.2. CONTRACT AWARD PROCESS

1. The Owner’s City Manager has determined that a competitive sealed proposal process will provide the best value to the Owner. The City Council has delegated this authority to the City Manager pursuant to Section 2-11 of the Sugar Land Code of Ordinances. The City will select the Offeror as provided in this Request for Competitive Sealed Proposals.

2. Proposals will be opened publicly to identify the names of the Offerors and their respective price proposals only.

3. The Owner and the City’s Engineer/Architect – PGAL Architects (if reviewing/evaluating proposals) - will evaluate Proposals. The criteria for evaluation and selection of the successful

Offeror for this award will be based upon:

a. The Offeror’s Price Proposal.

b. The Offeror's Project Management Plan, demonstrating the Offeror’s Project management ability:

i. The Offeror’s demonstrated administrative ability, financial resources, and ability to start construction of the Project in a timely manner;

ii. The Offeror’s demonstrated ability to suitably schedule the Project and to meet schedules on previous similar projects;

iii. The qualifications and experience of the project team the Offeror’s firm proposes to manage the Project; and

iv. The methodologies for the Offeror’s quality assurance program.

c. Past Experience and References with Similar Projects:

i. The Offeror’s demonstrated experience in constructing similar projects; and

ii. The Offeror’s references for constructing similar projects.

4. By the 45th day following the opening of the Proposals, the Owner will evaluate and rank each

Proposal with respect to the published selection criteria contained in this Request for Competitive

Sealed Proposals. The Owner may elect to interview one or several Offers and will select the Offeror that the Owner determines offers the best value to the Owner based on the published evaluation criteria, as provided in this Request for Competitive Sealed Proposals, and on its ranking after evaluation. The evaluation criteria below will be applied to all Offerors that are interviewed.

5. Each Offeror shall provide one electronic copy of its Proposal.

6. The Owner has entered into a contract with (PGAL). for engineering/architecture services for the

Project, which includes preparation of the construction documents.

7. The Owner will contract separately for: (1) inspection services; (2) testing of materials; (3) any verification testing services necessary for acceptance of the Project; and (4) the Owner may retain other professionals and consultants to assist the Owner with monitoring the Work. The Owner will select those services subject to Tex. Gov’t Code Ch. 2254 on the basis of demonstrated competence and qualifications using the process in Section 2254.004, Tex. Gov’t Code.

8. Section 361.426, Health and Safety Code, requires the Owner to give preference to products made of recycled materials if the product meets applicable specifications.

9. The Owner is required by state law to follow specific procedures in selecting the Offeror for the

Project. For this Project the City intends to select the Offeror by a Competitive Sealed Proposal method, as set forth in Chapter 2269, Subchapter B and Subchapter D, Government Code.

10. Submission of a Proposal indicates Offeror’s acceptance of the evaluation techniques and the recognition that subjective judgments must be made by the Owner during the evaluation process.

Further, each Offeror, by submission of its Proposal, acknowledges and understands that the Owner and Engineer will perform investigations into the Offeror’s past performance, qualifications, and experience and agrees that submission of a Proposal acts to waive and release any and all of the

Offeror’s claims against the City and/or Engineer, and their respective agents, attorneys, consultants and employees, in relation to the investigations and, further, that submission of a Proposal acts as an authorization by the Offeror for the City and/or Engineer to request and obtain information concerning the respective Offeror and as authorization for any party to whom the City and/or

Engineer directs an inquiry, to release the information so requested.

11. The Owner will not provide compensation to Offerors for any expenses incurred for preparation of

Proposals or for any presentations made.

2.3. TECHNICAL PROPOSAL FORMAT

1. Economy of Preparation. Technical Proposals should be prepared simply and economically, providing a straightforward, concise description of the Offeror’s ability to meet the requirements for the Proposal. Elaborate bindings, colored displays, promotional materials and so forth are not desired. Emphasis should be on completeness and clarity of content. Vague and equivocal statements will be viewed unfavorably.

2. Confidentiality. Although an Offeror may designate a portion of its Technical Proposal that it considers to be a trade secret or other proprietary data as confidential, the Owner is subject to the

Public Information Act and other public laws that Owner will comply with in disclosing information in Owner’s possession to third parties.

3. Format. Technical Proposal must be organized and submitted in the four-section format as follows:

A. Project Management Plan

1. Offeror’s Scope Management Plan

a. Organization

i. Give the legal name, address, and telephone number of Offeror.

ii. State whether the Offeror is an individual, partnership, corporation, or a joint venture. If

Offeror is a corporation, give state of incorporation.

iii. Give number of years Offeror has been in business as a construction contractor.

iv. Give number of years Offeror has been in business under its present business name.

v. Give any other names under which Offeror has operated.

b. Financial Status - Provide a letter from Offeror’s Surety stating Offeror’s ability to acquire bonding in the full amount of the contract.

c. Summarize the Offeror’s current workload and state the Offeror’s availability to start construction of the Project.

2. Offeror’s Project Schedule for Proposed Project and Other Similar Projects

a. Provide a summary level schedule for the Project indicating the Offeror’s proposed construction schedule. Base the schedule on 365 calendar days, starting with the Owner's notice to proceed and end with final completion of the work.

b. Provide a summary level schedule for each similar project given under 2.1 comparing the

Offeror’s initial construction schedules with the final construction schedules. Base the schedules on calendar days, starting with the Owner's notice to proceed and end with final completion of the work. If the comparison reveals a disparity between the initial and final construction schedules explain why.

3. Offeror’s Project Management & Personnel Qualifications

a. Provide an organization chart showing the Offeror firm's key personnel positions and lines of authority.

b. Give names, qualifications, and experience of Offeror firm's key personnel positions proposed for the Project.

A.

4. Offeror’s Quality Assurance Plan

a. Summarize the Offeror firm's quality assurance program (1 page).

A. Offeror's Experience with Other Similar Projects (Animal Shelters)

1. Give examples of Offeror firm's experience in constructing other similar projects within the last five

(5) years (list Texas Gulf coast area projects first), Provide examples as follows:

Location (City and State):

C. Offeror's References for Other Similar Projects

1. Give references for Offeror firm's experience in constructing other similar projects. Provide references as follows:

Full Name and Title:

Firm Name:

Mailing address:

Telephone number:

Project Name:

2.4. EVALUATION CRITERIA

Interview (optional, no scoring)

Interview – If required by the City, The City has the option to select the best qualified company through the scoring method shown. Should the City decide, interviews will be held with the top two scores (minimum) and up to three companies, but is not required. At this point, the City is looking at the best overall fit to work as a team.

2.5. ACCEPTANCE OF EVALUATION METHODOLOGY

Submission of a Proposal indicates Offeror’s acceptance of the evaluation criteria and technique and Offeror’s recognition that some subjective judgements must be made by the Owner during the evaluation.

2.6. QUESTIONS TO OFFERORS

Offerors are requested to submit a complete answer to each of the questions listed in Section 2.C and Section 3.

2.7. PROJECT SCOPE OF WORK

The City of Sugar Land is planning on constructing a new 18,635 SF animal shelter. The project address is 7722

Highway 90A, Sugar Land, Texas 77478. The building will include kennel areas for both dogs and cats, reception, adoption, offices, classroom, medical suite, restrooms, garage/sally port, and various other rooms for tasks, storage and equipment. The site includes surface parking, fencing/gates, drives/sidewalks, and play yards.

The construction budget for this project is 17 million.

2.8. CONSTRUCTION SCHEDULE

Substantial Completion: Contractor must achieve Substantial Completion within 365 Calendar Days from date specified in Notice to Proceed, as the time may be adjusted by Change Order.

Final Completion: Contractor must complete the Punch List within 30 Calendar Days from Substantial

Completion.

3. CONTRACT DOCUMENTS

3.1. CONTRACT DOCUMENTS

Contract Documents may be viewed in the Attachment Section.

Attachment D - 1A.0_A101-2017_Owner_Contractor-Stipulated_SumAttachment E - 2A.0 A201_2017 sampleAttachment F - 1B.1 City's Addendum to AIA Document A101-2017 rev 11-13-23 Attachment G -

2B.1 City's Supplemental General Conditions A201-2007 rev 8-17-23

4. EVALUATION CRITERA

Submittals will be reviewed by the evaluation committee and scored using a points formula based on the criteria established below. Upon completion of the review, each Respondent will be assigned a composite score based on the combined scoring of the evaluation committee.

INTERVIEWS (Optional, no scoring)

Interview – If required by the City, The City has the option to select the best qualified company through the scoring method shown. Should the City decide, interviews will be held with the top two scores (minimum) and up to three companies, but is not required. At this point, the City is looking at the best overall fit to work as a team.

SELECTION

In addition, the selection committee has the responsibility to negotiate the most favorable cost terms to the City with the top ranked firm.

During the evaluation process, the City of Sugar Land reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from Respondents, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting Proposals may be requested to make oral presentations as part of the evaluation process.

At the conclusion of the evaluation process, a recommendation will be made to City Council based on the technical content of the Proposals, as well as cost. The award of the contract will be made by City Council during a regular meeting.

CONTRACT PERFORMANCE MONITORING

The City considers vendor performance a key factor in our selection process. We evaluate past performance data to inform future contracting decisions, including vendor selection, contract renewal, and potential scope expansion. This ensures we partner with reliable and high-performing vendors who deliver excellent service for our residents and community.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Proposal Fee

Construction Phase Services Price

Proposal – indicate your Lump Sum for

Construction Phase Services on the Bid

Form in accordance with the proposed contract and the stated schedule.

Points Based 60 (60% of Total)

2. General Company Information &

History

1. General History

1. How many years has your organization been in business as a

General Contractor?

2. How many years has your organization been in business under its present business name?

a. Under what other or former names has your organization operated?

1.3 If your

organization is a corporation, please provide the following:

1.3.1 Date of

incorporation;

1.3.2 State of

incorporation;

1.3.3 President’s

name;

1.3.4 Vice-

president’s name(s);

1.3.5 Secretary’s

name;

1.3.6 Treasurer’s

name.

1.4 If your

organization is a partnership, please provide the following:

1.4.1 Date of

organization;

1.4.2 Type of

partnership (if applicable);

Points Based 5 (5% of Total)

1.4.3 Names of

all partners.

5. If your organization is individually owned, please provide the following:

a. Date of organization

b. Name of owner

2. Licensing

2.1 Please provide a

list of jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable.

2.2 Please provide a

list of jurisdictions in which your organization, partnership or trade name is filed.

3. Project Personnel & Direct

Experience

A. Personnel

A. Please provide resumes for key project personnel and include information regarding the Project

Principal, Project Manager, and

Superintendent:

a. Education

b. Work History (by company), in reverse chronological order.

c. Project experience with

Animal Shelters, in reverse chronological order. Please list project name, contract amount, type and size of facility, owner, architect, engineer and capacity or position the key person served. Please note if the project was bid or negotiated.

d. The City is looking for direct experience by the project manager and superintendent as it relates to animal shelters

Points Based 15 (15% of Total)

4. Past Experience & References W/

Similar Projects

1.1 Describe animal

shelter projects or similar major construction projects your organization has completed in the past five (5) years, giving the name and location of project, owner, architect, original and final contract amount, scheduled and actual date of completion.

1.2 Please provide

total worth of work (1) in progress and (2) under contract.

Points Based 15 (15% of Total)

5. Financials

1. Financial statement

1.1 Please provide a

current financial statement, preferably audited, including your organization’s latest balance sheet and income statement indicating the following information. This information will be kept confidential by the

City if each page of the financial statement is clearly marked

“confidential”.

• Current Assets

(e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory and prepaid expenses);

• Net Fixed Assets;

• Other Assets;

• Current Liabilities

(e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued

Points Based 5 (5% of Total) salaries and accrued payroll taxes);

• Other Liabilities

(e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus and retained earnings.)

1.2 Please provide

name and address of firm preparing attached financial statement, and date thereof.

1.3 Please confirm that

the included financial statement is for the organization named on page one. If it is not, please explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).

1.4 Please indicate if

the organization whose financial statement is attached will act as guarantor of the contract for construction.

2. Surety:

2.1 Please provide

name of bonding company.

2.2 Please provide

name and address of agent.

2.3 Please provide

maximum bond amount available at this time.

2.4 Please provide

your bond premium rate.

3. Insurance

3.1 Please provide

name of insurance carrier or carriers.

3.2 Please provide

name and address of agent.

3.2.1 Please provide a

Certificate of Insurance for all coverages.

3.3 Please provide

total amount of excess liability insurance coverage in place.

3.4 Please provide

your general liability insurance rate.

5. PRICING PROPOSAL

ANIMAL SHELTER - PROPOSAL PRICING

The undersigned Proposer, having carefully examined the solicitation documents, plans, specifications, addenda, site conditions, and all other requirements associated with this Competitive Sealed Proposal, proposes to furnish all labor, materials, equipment, supervision, insurance, bonds, permits, overhead, profit, and other items necessary to complete the Work for the prices stated below. All pricing shall remain firm for the period stated in the solicitation documents.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 The Base Proposal includes all labor, materials, equipment, supervision, overhead, profit, applicable taxes, bonds, insurance, permits, fees, and incidental costs necessary to complete the Work unless specifically identified otherwise in the solicitation documents.

1 LS

TOTAL

6. VENDOR RESPONSES

1. Respondent

1.1. Offeror Proposal Response*

Proposer has reviewed the plans, drawings, specifications, insurance requirements, contract terms and conditions for this project.

☐ Please confirm

*Response required

1.2. Any Respondent to this CSP shall disclose all potential conflicts of interest or representation of any firm that could be involved in the proposed project.*

By selecting "Please confirm" below, Respondent agrees to disclose all potential conflicts of interest/representation of any firm that could be involved in the proposed project.

☐ Please confirm

*Response required

1.3. Proposal Pricing Form*

Proposers to upload the Proposal Pricing Form contained in the CSP Package.

*Response required

1.4. General Company Information & History*

1.5. Project Personnel & Direct Experience*

1.6. Past Experience & References with Similar Projects*

1.7. Financials*

1.8. Required Forms*

The following forms must be filled out and turned in with the Submittal in order for Respondent to be considered responsive. Failure to include the following forms, signed and dated, will result in the Submittal being rejected. Forms may be found in the attachments section under Attachment A 2027-CSP-002 Animal

Shelter Project

A. Vendor Acknowledgement Checklist

B. Proposal Submittal Form

C. Conflict of Interest Questionnaire (CIQ Form);

D. Certification Regarding Debarment;

E. Executed Proposal Bond Form

F. Insurance Requirements

G. Audited Financial Statement

*Response required

7. INSURANCE REQUIREMENTS

REQUIREMENTS FOR GENERAL SERVICES CONTRACT

The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any

Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the

Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of

Sugar Land accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor.

NOTE: The nature/size of a contract/agreement may necessitate higher limits than shown above. These requirements are only meant as a guide, but in any event, should cover most situations. Check with Purchasing

& Risk Management if you need assistance or need additional information.

7.1. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT

With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows:

A. The City of Sugar Land shall be named as an additional insured with respect to General Liability and

Automobile Liability on a separate endorsement

B. A waiver of subrogation in favor of The City of Sugar Land shall be contained in the Workers

Compensation and all liability policies and must be provided on a separate endorsement.

C. All insurance policies shall be endorsed to the effect that The City of Sugar Land will receive at least thirty (30) days' written notice prior to cancellation or non-renewal of the insurance.

D. All insurance policies, which name The City of Sugar Land as an additional insured, must be endorsed to read as primary and non-contributory coverage regardless of the application of other insurance.

E. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above.

F. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Sugar

Land of any material change in the insurance coverage.

G. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions.

H. Required limits may be satisfied by any combination of primary and umbrella liability insurances.

I. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of

Sugar Land.

J. Insurance must be purchased from insurers having a minimum AmBest rating of B+.

K. All insurance must be written on forms filed with and approved by the Texas Department of Insurance.

(ACORD 25 2016/03) Coverage must be written on an occurrence form.

L. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein.

M. Upon request, Contractor shall furnish The City of Sugar Land with certified copies of all insurance policies.

N. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Sugar Land within ten (10) business days after contract award and prior to starting any work by the successful contractor’s insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Sugar

Land, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of

Sugar Land. The certificate of insurance and endorsements shall be sent to:

City of Sugar Land Emailed to: purchasing@sugarlandtx.gov Purchasing Office P. O. Box 110 Sugar Land, TX 77487-0110

7.2. Worker's Compensation

Statutory limits, State of TX.

7.3. Employers' Liability

$500,000 per employee per disease / $500,000 per employee per accident / $500,000 by disease aggregate

7.4. Commercial General Liability

Very High/High Risk

Each Occurrence $1,000,000

Fire Damage $300,000

Personal & ADV Injury $1,000,000 mailto:purchasing@sugarlandtx.gov

General Aggregate $2,000,000

Products/Compl Op $2,000,000

XCU $2,000,000

7.5. Automobile Liability: (Owned, Non-Owned, Hired and Injury & Property coverage for all)

Very High/ High Risk

Combined Single Limits

$1,000,000 Bodily

7.6. Umbrella each-occurrence with respect to primary Commercial General Liability, Automobile

Liability, and Employers Liability policies at minimum limits as follows:

Contract value less than $1,000,000: not required

Contract value between $1,000,000 and $5,000,000: $4,000,000 is required

Contract value between $5,000,000 and $10,000,000: $9,000,000 is required

Contract value between $10,000,000 and $15,000,000: $15,000,000 is required

Contract value above $15,000,000: $20,000,000 is required

Excess coverage over $10,000,000 can be provided on “following form” type to the underlying coverages to the extent of liability coverage as determined by the City.

7.7. Builder’s Risk (if project entails vertical construction, including but not limited to bridges and tunnels or as determined by the City of Sugar Land)

Limit is 100% of insurable value, replacement cost basis

Attachments:

A - 2027-CSP-002 Animal Shelter Project

B - SLAS - Issue for Bid - Specs

C - SLAS - Issue for Bid - Drawings

D - 1A.0 A101-2017 Owner_Contractor-Stipulated Sum

E - 2A.0 A201_2017 sample

F - 1B.1 City's Addendum to AIA Document A101-2017 rev 11-13-23

G - 2B.1 City's Supplemental General Conditions A201-2007 rev 8-17-23