Animal Shelter Cat Room Addition RFQ.docx
DOCX document 237 KB Posted
- Solicitation number
- 2023-06-20
- Issued by
- Rock County, Wisconsin
About this file
This is a Request for Qualifications (RFQ) issued by Rusk County and the City of Ladysmith, Wisconsin for architectural and engineering services related to a proposed addition to the Rusk County Animal Shelter in Ladysmith. The project involves design services for a 20x40 addition to the existing shelter, which was constructed in 2017 and is currently at capacity for both dogs and cats. The scope of work requires the selected consultant to prepare schematic design documents including floor plans, site plans, building elevations, selected building sections, and other drawings as needed, along with construction and project cost estimates and design/construction schedules. The RFQ was issued on June 19, 2023, with a deadline for written questions by July 7, 2023, and qualifications due by 4:00 PM on July 19, 2023. Submissions must include one hard copy and one electronic copy (on flash drive) sent to Ashley Heath at Rusk County. The tentative selection schedule includes evaluation on July 20, 2023, interviews in late July/early August, contract negotiations in August, and Board/City Council approval in August or September 2023.
The RFQ does not specify a contract award date or contract term. Funding for the project has not yet been approved by either the Rusk County Board or Ladysmith City Council; approval to proceed with the design phase will be requested once architectural and engineering service costs are determined. The Owners reserve the right to reject all proposals, terminate consultant services if the project is deemed no longer viable, and anticipate negotiating a total project fee with the selected consultant following the selection process. Required qualifications submissions include a cover letter, copies of Wisconsin licensures, proof of insurance, and a fee proposal. Insurance requirements include General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 per accident, Worker's Compensation at statutory limits, and Professional Liability or Errors and Omissions of $1,000,000 per loss and $1,000,000 aggregate. If contract negotiations fail with the first preferred consultant, the Owners will attempt negotiations with the second preferred consultant.
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| Animal Shelter Cat Room Addition.pdf |
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Text version
Rusk County
REQUEST FOR QUALIFICATIONS
for Architectural/Engineering Services for proposed Animal Shelter Addition Ladysmith, WI Issued: June 19, 2023
INTRODUCTION
Rusk County and City of Ladysmith are interested in obtaining the services of an architectural/engineering firm for design and engineering services for a proposed addition to the existing Rusk County Animal Shelter. Neither the Rusk County Board nor the Ladysmith City Council have approved funds for this project. Approval by the Board and Council to proceed with the design phase of this project may be requested once architectural and engineering service costs are available.
PURPOSE
Rusk County and City of Ladysmith (Owners) are seeking consultant services to prepare design plans for an addition to the existing Rusk County Animal Shelter. It is the intent of the Owners that the scope of this Request for Qualifications will provide necessary information to determine the scope, cost, and other considerations for the animal shelter addition. The Owners reserve the right to terminate the consultant services if the Owners determine this project is no longer viable for any reason.
PROJECT DESCRIPTION
Rusk County is located in northern Wisconsin. The county seat is Ladysmith. The County population as of 2021 was 14,971.
The Rusk County Animal Shelter was constructed in 2017. The shelter is at capacity with dogs and cats and the County/City is considering an 20x40 addition to provide more adequate space for the cats. A preliminary drawing can be found in Appendix A.
SCOPE OF WORK
The Owners are requesting the consultant to prepare a schematic design to consist of the following code compliant architectural drawings to scale:
1. Floor plans
2. Site plan
3. Building elevations
4. Selected building sections to indicate key interior heights
5. Other drawings as needed to convey design intent The consultant will develop the following information for the Owners and include with the schematic design documents:
1. Construction and project cost estimate
2. Design and construction schedule The consultant will present a final schematic design package containing the preceding information in electronic format.
The Owners reserve the right to delete, modify, or add to any of these services prior to selection of an architect/engineering firm for the project.
STATEMENT OF QUALIFICATIONS CONTENTS
1. Cover letter
2. Copy of firm’s Wisconsin licensures
3. Insurance requirements
4. Fee proposal
SUBMITTING QUALIFICATIONS
Submissions shall be clearly marked with the identification of “WRITTEN QUALIFICATIONS: RUSK COUNTY ANIMAL SHELTER ADDITION.” Please submit one (1) hard copy and one (1) electronic copy on a flash drive to the attention of Administrative Coordinator Ashley Heath, Rusk County, 311 Miner Ave. E, Ladysmith, WI 54848, no later than 4:00 PM on July 19, 2023. It will be the responsibility of the consultant to deliver their qualifications.
Owner will not consider qualifications received after the date and time indicated above.
QUESTIONS
Questions or clarifications regarding this RFQ may be directed to Ashley Heath at aheath@ruskcountywi.us. The last day to submit questions will be July 7, 2023. Only questions in writing will be accepted.
Other communications regarding this RFQ with persons affiliated with the County is prohibited until the end of the RFQ selection process.
SELECTION
The Owners will review all submissions. Prior to final selection, the Owners may select a short list and may require firms to make presentations and/or require submittal of further documentation regarding the consultant’s capabilities and qualifications. Emphasis will be placed on those firms presenting the highest qualifications.
CONTRACT NEGOTIATIONS
The Owners anticipate negotiating a total project fee with the selected consultant after the selection process has been completed. If a contract agreement cannot be reached with the first preferred consultant, there will be an attempt to negotiate a contract with the second preferred consultant.
RESERVATIONS
The Owners reserve the right to reject any and all proposals, and to waive informality, technical defect, or clerical error in any submittal as the interest of the Owners may require.
TENATIVE SELECTION SCHEDULE
| Issue RFQ | June 19, 2023 | |||
| Question Deadline | July 7, 2023 | |||
| RFQ Submittal Deadline | July 19, 2023 | |||
| Evaluation | July 20, 2023 | |||
| Interviews (if necessary) | Late July/Early August 2023 | |||
| Contract Negotiations | August 2023 | |||
| County Board/City Council Approval | August or September 2023 |
INSURANCE REQUIREMENTS
| General Liability | |
| $1,000,000 Each Occurrence | |
| $2,000,000 General Aggregate | |
| Automobile Liability | |
| $1,000,000 Each Accident | |
| Worker’s Compensation and Employer’s Liability | |
| Statutory Limits | |
| Professional Liability or Errors and Omissions | |
| $1,000,000 Per Loss | |
| $1,000,000 Aggregate |
APPENDIX A
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