Angelina and Sabine Contract for Beta Sam.docx

PROJECT SPECIAL PROVISIONS

CUSTODIAL OPERATIONS OF RECREATION AREAS

Description: The Contractor is to perform complete custodial operations and trash pickup as specified to insure the facilities below are maintained in a safe, attractive, clean, and sanitary manner at all times. All restroom facilities must be cleaned to CDC Standards (Attachment B). This contract includes custodial care of picnic shelters and toilet/restroom building(s) to include cleaning and disinfecting of restroom facilities (flush toilets/shower buildings and vault toilets) to CDC COVID-19 Standards and resupplying paper goods, emptying trash bins and resupplying trash bags, cleaning drinking fountains, trash pickup and disposal as specified for the entire site(s). Contractor will also be responsible for updating the maintenance log which indicates when the restroom was last cleaned.

NAME AND LOCATION OF FACILITIES:

entrance.

TERMS AND DEFINITIONS:

1. Safe: A condition free of hazards and not having a potential for personal injury or harm.

2. Clean: Free of impurities or foreign matter not normally a part of the original component and, if necessary, eliminating objectionable odors.

3. Sanitary: Promoting healthful conditions by the elimination of dirt, agents of disease or infection through ventilation, cleansing with disinfectants, or disposal of wastes. Restroom facilities must be cleaned to CDC COVID-19 standards.

4. Scrub: The use of brushes, stiff bristle (GI) type, with soap and clean water or other approved cleaning materials to produce a clean surface.

5. Contracting Officer (CO): The Contracting Officer administering the project, acting directly or through a duly authorized representative.

6. Contracting Officer Representative (COR): The person authorized in writing as the Authorized Representative of the Contracting Officer, acting within the limits of his/her authority.

7. Contractor: Means the company structure, including all partners, officers, and employees with interest in this contract.

8. Quality Control: Refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

9. Quality Assurance: Refers to action taken by the Government to insure the Contractor’s quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

GENERAL REQUIREMENTS

A. Materials and Equipment: Contractor shall provide all personnel, equipment, materials, supplies, personal protective equipment, supervision, and quality control necessary to perform all services described herein.

B. Vehicles: All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of Texas.

C. Minimum Manpower Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

D. Janitorial Supplies: Cleaning materials used shall be a product specifically manufactured for the surface to be cleaned and approved by the Contracting Officer Representative prior to use. Contractor shall submit a listing of products to be used for cleaning purposes prior to start. Use EPA List N (Attachment C) to document janitorial supplies proposal.

E. Repairs: Contractor shall be responsible for damage (caused by the negligence of the Contractor or Contractor’s employees) to buildings, fixtures, equipment and materials in connection with performance of this contract.

F. Maintenance Log, Work Signs - Out-of-Order, Cleaning/Servicing, etc.: The contractor will be responsible for updating the maintenance log indicating when the restroom was last cleaned. The Contractor shall place specified signs when cleaning/servicing any facility during operations. Every reasonable effort is to be made to keep the restrooms open at all times. The work/caution signs and barricades are a part of the contractor provided supplies.

G. Restocking and Resupply: Replace and Replenish Toilet Tissue as needed. Place fresh, full-sized rolls of toilet paper on all dispensers. Toilet Tissue will be provided by the Contractor.

H. Closing Area: The Contractor will not be allowed to close the area without instructions from the Contracting Officer.

I. Safety and Accident Protection: The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility, that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

USE OF RECREATION AREAS

A. Contractors are advised that recreation areas are for the convenience and safety of the users and that customer service is of primary importance.

B. The Contractor’s personnel are not to accept payment or gratuties from the public for any services rendered. The Contractor is cautioned concerning the following items:

1. Do not distribute commercial items.

2. Do not attempt to be a law enforcement officer. Employees will not be permitted to wear simulated law enforcement clothing, badge/shield, etc., nor will they be permitted to have firearms on the recreation sites or administrative sites. Contractor's personnel shall cooperate with duly constituted law enforcement officers in the performance of their duties.

3. All misplaced/lost items found at the site shall be turned over to a Forest Service District employee. Each item shall be tagged showing date and place found, description of item and signature of finder

C. The Contractor or his employees will be limited to personal items on the premises as follows:

Items such as lunch boxes and ice chest/cooler, and personal protective gear. Other items may be permitted with the approval of the Contracting Officer. Weapons will not be permitted on site under any circumstances.

D. The Contractor will not be permitted to change or re-key locks or install any type of device without prior approval of the Contracting Officer.

E. The Contractor will not be permitted to set up temporary utility building(s), trailer(s), vehicles, etc. for storage, office, etc.

PERSONNEL REQUIREMENTS

A. General: The Contractor is to make his own review of the contract requirements for work included herein and in conjunction with actual job site conditions. The Contractor is responsible for all work included herein.

Additionally, the Contractor's personnel are to be polite and assist the public with information and aid in such a manner as to reflect favorably on the Forest Service and Contractor providing the service. The Forest Service reserves the right to require the Contractor to replace any employee deemed unqualified, displaying unfavorable personal conduct or appearance and/or making a unfavorable reflection of the Forest Service to the public.

Staffing: The Contractor shall provide qualified personnel to satisfy the contract objective at all times.

B. Supervision: The Contractor shall give his personal superintendence to this contract. Contractor shall appoint in writing, subject to the approval of the COR, a minimum of one foreman/superintendent. The superintendent will have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the Quality Control Inspector, provided that his/her job performance in each category is maintained at a level acceptable to the COR. In addition to supervision the superintendent shall be required to follow-up on public complaints and problems with personnel.

CLEANING, DISINFECTING AND TRASH PICKUP SCHEDULE FOR RECREATION SITES

FACILITIES AT EACH RECREATION SITE (Option Clean Once Opened- Group Shelters/Amphitheaters)

CLEANING AND DISINFECTING OF RECREATION SITE BUILDINGS

All cleaning and disinfecting of bathrooms must follow CDC COVID-19 standards for cleaning. The Contractor's responsibilities shall include, but not be limited to the following:

Flush toilets/shower stalls, vault toilets, picnic shelters (once opened) and the cleaning of drinking fountains, must be thoroughly cleaned inside and outside (defined as a 15’ perimeter around the building) so that they present a clean, sanitary appearance and are virtually odorless. Contractor shall provide all necessary labor, supplies, equipment and materials for the maintenance of these areas.

A. Cleaning Routine for Toilets/Restrooms (All cleaning procedures and materials must meet the CDC COVID-19 Standards, using EPA Registered Disinfectants- link attached):

1. Sweep floor - dust walls and ceiling for cobwebs.

2. Empty trash receptacles.

3. Clean and disinfect toilet partitions, waste receptacles and doors.

5. Sanitize/clean toilet bowls.

6. Sanitize/clean toilet seats and risers.

7. Sanitize/clean urinals.

8. Clean and disinfect lavatories including faucets and handles.

8. Clean and disinfect hardware. (Push/pull plates, bars kick plates, etc.)

9. Clean and disinfect showers, stalls, doors, handles and floors.

10. Clean mirrors.

11. Mop and disinfect using EPA approved disinfectant floor cleaner (scrub with brushes when needed).

14. Scrub concrete floors with concrete cleaner.

15. Inspecting and reporting any need for major repairs such as leaks in roof, damage to doors, windows, gutters and downspouts, etc.

16. Pick-up litter within a 15’ perimeter of facility (including all buildings and trash bins).

17. Replace toilet paper and paper towels. Place fresh, full-sized rolls of toilet paper on all dispensers. Completely refill all paper towel dispensers with paper towels.

18. Report any damage or vandalism immediately.

B. Cleaning Routine for Picnic Shelters, Amphitheater and Sidewalks (option clean once opened):

1. Sweep or blow off floor and sidewalks

2. Empty trash receptacles

3. Pick-up litter within a 15’ perimeter of facility.

C. Cleaning Routine for Drinking Fountains:

1. Wash bowl

2. Remove trash weekly

3. Keep drain open

4. Report poor water flow, leaks, defective parts to Contracting Office

TRASH PICKUP

General: The term "Trash Pickup" includes both the removal of trash from trash receptacles and the area immediately outside (defined as a 15’ perimeter) the trash receptacles. Contractor shall provide all necessary labor, supplies, equipment, personal protective equipment, and materials for the maintenance of these areas.

A. ACCESSORIES

Trash Receptacles: Utilize Forest Service provided trash receptacles. Always use plastic liners in all trash receptacles. Empty all receptacles at each cleaning cycle, despite amount of prior use. Trash bags and loose litter left directly outside the trash receptacles shall be removed, up to 15’ away. Wash/scrub the inside and outside of each trash receptacle monthly to maintain odor free containers. Use disinfectant.

B. TRASH DISPOSAL:

Trash will be disposed of after each collection in an approved land field.

DAMAGE RESPONSIBILITY

The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of his/her operation. He/She shall also be responsible for any damage to private property and injury to any person as a result of his/her oprerations. The contractor will notify the Contracting Officer immediately of damage to Government and private property and injury to any person resulting from his operations.

NOTE: IT IS THE PROSPECTIVE CONTRACTOR’S RESPONSIBILITY TO VISIT THE PROJECT, INSPECT ACTUAL ON-GROUND CONDITIONS, AND CLARIFY AND POTENTIAL QUESTIONS WITH PROJECT PERSONNEL PRIOR TO BIDDING.

INSPECTION AND ACCEPTANCE

A. Inspection of work performance under this contract shall be made by the Contracting Officer’s Representative or the designated inspector as the work progresses at such intervals as are necessary to insure compliance with the contract specifications and provisions.

Upon completion of work on an all sites specified by the Contracting Officer’s Representative, the Contractor shall notify the Contracting Officer’s Representative that work is completed, and the Contracting Officer’s Representative shall make an overall inspection of the work completed. If the work is not accepted by the Contracting Officer’s Representative, the Contractor shall complete any remedial work required prior to payment.

When the Contracting Officer’s Representative observes the Contractor has failed to adequately perform any of the services for which the Contractor is responsible, the Contracting Officer or a designee will take the following action:

B. Non Compliance:

When services (custodial operations, trash pickup of recreation areas, etc.) are not provided in accordance with the contract, through the fault or negligence of the Contractor, the Contractor's Supervisor will be notified and directed to perform the services within twenty four hours at the contractor’s expense.

C. Follow-up on Non Compliance:

An inspection of non-compliance items will be made after twenty four hours by the Contracting Officer Representative. The Contractor’s Supervisor will be asked to accompany the Contracting Officer’s Representative during the inspection. If the inspection shows the item or items have been corrected, proven satisfactory or continuous progress is being made, the previous notice will be rescinded; however, if non-compliance still remains, the Contractor's Supervisor will be given notification in writing with copy of non-compliance mailed to the Contractor's company address.

D. Services Restored by the Contracting Officer:

If the Contractor fails to prosecute the work as directed or fails to perform the work in a satisfactory manner, the Contracting Officer may proceed to have the work performed with other forces. The cost of the work so performed including materials, labor, and equipment will be deducted from payment due the Contractor on his contract.

COMPENSATION

The Forest Service agrees to pay the Contractor the lump sum per site per month for services described herein upon receipt and approval of an invoice for the monthly period invoiced.

Monthly Submittal Data required for processing payment is as follows:

Monthly invoice for services rendered.

Reduction on non-performance of services will be handled as previously specified.

FOREST SERVICE RESPONSIBILITIES

Administration:

The Forest Service will provide personnel for administering the terms and conditions of this Agreement.

Inspections:

The Contracting Officer’s Representative (COR) will conduct frequent, unscheduled inspections and maintain a log noting conditions and compliance with contract provisions and quality of workmanship.

Contractor Personnel:

The Forest Service will not be responsible in any way to the Contractor's personnel for damages, destruction or loss, from any cause, to the Contractor's equipment, supplies, materials or tools or the personal property of the Contractor's personnel. The Contractor will be responsible for all repairs, regardless of cost, resulting from the negligence of the Contractor or Contractor's employees. The Forest Service will not participate in the cost of such repairs.

STANDARD SPECIAL PROVISIONS

Listing of Standard Special Provisions

Attachment A: Vicinity and Project Area Maps

Attachment B: Center for Disease Control COVID-19 Cleaning Standards

Attachment C: EPA Registered Disinfectants (COVID-19)

EPA Registered Disinffectants (COVID-19) https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 image2.jpg image3.emf disinfecting-building-facility-H.pdf

CS316248A 04/01/2020

cdc.gov/coronavirus

Cleaning And Disinfecting Your Facility

Everyday Steps, Steps When Someone is Sick, and Considerations for Employers

How to clean and disinfect Wear disposable gloves to clean and disinfect.

Clean

• Clean surfaces using soap and water. Practice routine cleaning of frequently touched surfaces.

High touch surfaces include:

Tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, etc.

Disinfect

• Clean the area or item with soap and water or another detergent if it is dirty.

Then, use a household disinfectant.

• Recommend use of EPA-registered household disinfectant.

Follow the instructions on the label to ensure safe and effective use of the product.

Many products recommend:

- Keeping surface wet for a period of time (see product label)

- Precautions such as wearing gloves and making sure you have good ventilation during use of the product.

• Diluted household bleach solutions may also be used if appropriate for the surface.

Check to ensure the product is not past its expiration date. Unexpired household bleach will be effective against coronaviruses when properly diluted.

Follow manufacturer’s instructions for application and proper ventilation. Never mix household bleach with ammonia or any other cleanser.

Leave solution on the surface for at least 1 minute

To make a bleach solution, mix:

- 5 tablespoons (1/3rd cup) bleach per gallon of water

OR

- 4 teaspoons bleach per quart of water

• Alcohol solutions with at least 70% alcohol.

Soft surfaces For soft surfaces such as carpeted floor, rugs, and drapes

• Clean the surface using soap and water or with cleaners appropriate for use on these surfaces.

http://www.cdc.gov/coronavirus

• Launder items (if possible) according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely.

OR

• Disinfect with an EPA-registered household disinfectant. These disinfectants meet EPA’s criteria for use against COVID-19.

Electronics

• For electronics, such as tablets, touch screens, keyboards, remote controls, and ATM machines

• Consider putting a wipeable cover on electronics.

• Follow manufacturer’s instruction for cleaning and dinfecting.

- If no guidance, use alcohol-based wipes or sprays containing at least 70% alcohol. Dry surface thoroughly.

Laundry For clothing, towels, linens and other items

• Wear disposable gloves.

• Wash hands with soap and water as soon as you remove the gloves.

• Do not shake dirty laundry.

• Launder items according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely.

• Dirty laundry from a sick person can be washed with other people’s items.

• Clean and disinfect clothes hampers according to guidance above for surfaces.

HOT

Cleaning and disinfecting your building or facility if someone is sick

• Close off areas used by the sick person.

• Open outside doors and windows to increase air circulation in the area. Wait 24 hours before you clean or disinfect. If 24 hours is not feasible, wait as long as possible.

• Clean and disinfect all areas used by the sick person, such as offices, bathrooms, common areas, shared electronic equipment like tablets, touch screens, keyboards, remote controls, and ATM machines.

• If more than 7 days since the sick person visited or used the facility, additional cleaning and disinfection is not necessary.

- Continue routing cleaning and disinfection

When cleaning

• Wear disposable gloves and gowns for all tasks in the cleaning process, including handling trash.

- Additional personal protective equipment (PPE) might be required based on the cleaning/disinfectant products being used and whether there is a risk of splash.

- Gloves and gowns should be removed carefully to avoid contamination of the wearer and the surrounding area.

• Wash your hands often with soap and water for 20 seconds.

- Always wash immediately after removing gloves and after contact with a sick person.

- Hand sanitizer: If soap and water are not available and hands are not visibly dirty, an alcohol-based hand sanitizer that contains at least 60% alcohol may be used. However, if hands are visibly dirty, always wash hands with soap and water.

• Additional key times to wash hands include:

- After blowing one’s nose, coughing, or sneezing.

- After using the restroom.

- Before eating or preparing food.

- After contact with animals or pets.

- Before and after providing routine care for another person who needs assistance (e.g., a child).

Additional Considerations for Employers

• Educate workers performing cleaning, laundry, and trash pick-up to recognize the symptoms of COVID-19.

• Provide instructions on what to do if they develop symptoms within 14 days after their last possible exposure to the virus.

• Develop policies for worker protection and provide training to all cleaning staff on site prior to providing cleaning tasks.

- Training should include when to use PPE, what PPE is necessary, how to properly don (put on), use, and doff (take off) PPE, and how to properly dispose of PPE.

• Ensure workers are trained on the hazards of the cleaning chemicals used in the workplace in accordance with OSHA’s Hazard Communication standard (29 CFR 1910.1200).

• Comply with OSHA’s standards on Bloodborne Pathogens (29 CFR 1910.1030), including proper disposal of regulated waste, and PPE (29 CFR 1910.132).

For facilities that house people overnight:

• Follow CDC’s guidance for colleges and universities. Work with state and local health officials to determine the best way to isolate people who are sick and if temporary housing is needed.

• For guidance on cleaning and disinfecting a sick person’s bedroom/bathroom, review CDC’s guidance on disinfecting your home if someone is sick.

COVID-19

https://www.cdc.gov/ https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1200 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1030 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.132 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.132 https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-ihe-response.html https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your-home.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fprepare%2Fdisinfecting-your-home.html image4.png image1.jpg