ANC Digital Signage and Queuing Lanes Sources Sought.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR

Arlington National Cemetery (ANC) Digital Signage & Queuing Lanes

INTRODUCTION

The Mission and Installation Contracting Command-Fort Belvoir (MICC) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for the acquisition of media players, queuing lane systems, and provide on premise Software as a Service (SaaS) at ANC. The intention is to procure these services on a competitive basis.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN

FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-1, Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract in the case of a contract for (1) Services (except construction). At least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern of the tasking described in this PWS for the base period as well as the option periods.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Arlington National Cemetery (ANC) Arlington, VA 22211

100%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL

NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE

DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR

QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A

SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE

GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF

POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL

INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

The ANC Digital Signage & Queuing Lane Service is designated as a non-personal service contract requirement to provide media players, digital queuing lanes, and (SaaS). In accordance with these assignments, the contractor provides the following:

All personnel, supervision, equipment, materials, transportation, and non-personal services necessary to provide Media Players, digital signage software and maintenance at Arlington National Cemetery. All information technology (IT) systems procured must meet all Defense Information System Agency (DISA) and DoD regulations and standards in relation to Information Assurance and setup.

REQUIRED CAPABILITIES

The Contractor shall provide maintenance services for the queuing lane systems, acquire Media Players, and provide on premise Software as a Service (SaaS) as required to support Funeral Queuing Sign System, Safety Message Boards, Multimedia Displays and Family Room Displays. Procure other equipment as required by Government and IAW with the manufacture’s specifications. Test and verify equipment, present findings to Government.

Ensure all Contract persons are DoD compliant if applicable to the work they will be completing.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules;

cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

SPECIAL REQUIREMENTS:

• Personnel and Facility Security Clearances: Contractor personnel or any representative of the Contractor entering ANC shall abide by all security rules and regulations.

Contractor shall coordinate with the ANC security office to ensure all Contractor employees have received the appropriate security background check. The Contractor shall ensure all names and social security numbers or Alien Registration Numbers of contractor personnel performing under this contract are provided to ANC security personnel within ten (10) days of contract award.

ELIGIBILITY

The applicable NAICS code for this requirement is 541519 Other Computer Related Services with a Small Business Size Standard of $30M. The Product Service Code is DA10 It And Telecom - Business Application/Application Development Software As A Service.

Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

The NAICS code recommended for this requirement is 541519 with a size standard of $30M.

If you believe this NAICS code does not fit the requirement, please provide the NAICS that would be a better fit and the rationale as to why.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

A draft Performance Work Statement (PWS)

Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 5 pm, EDT, 18 November 2022. All responses under this Sources Sought Notice must be e-mailed to Jason E. Stirnaman, jason.e.stirnaman2.civ@army.mil.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

mailto:jason.e.stirnaman2.civ@army.mil

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, UEID number, etc.

6.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, 8(a) or Service Disabled Veteran-Owned Small Business Concern. Although this is open to all Small Business concerns, Women- Owned businesses are highly encouraged to respond.

7.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

8.) Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the beta.SAM.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

The estimated period of performance consists of one week with performance commencing on or about 12 January 2023. Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be firm fixed price.

The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Jason E. Stirnaman, in either Microsoft Word or Portable Document Format (PDF), via email to jason.e.stirnaman2.civ@army.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims mailto:scott.d.kukes.civ@army.mil mailto:jason.e.stirnaman2.civ@mail.mil against the Government shall arise as a result of a response to this Sources Sought.