American Rescue Plan Humanities Grantmaking NOFO 20210513-ARPG.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

American Rescue Plan: Humanities Grantmaking

Funding Opportunity Number: 20210513-ARPG

Funding Opportunity Type: New

Federal Assistance Listing Numbers: 45.160, 45.164

Application Deadline: May 13, 2021

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Email: ARPgrantmaking@neh.gov Federal Relay: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021 mailto:ARPgrantmaking@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) is accepting applications for the American Rescue Plan: Humanities Grantmaking program. The purpose of this emergency relief program is to fund grantmaking programs to assist those working in the humanities who have been adversely affected by the coronavirus pandemic and require support to restore and sustain their core activities. This Notice of Funding Opportunity is directed at grantmaking organizations that support small and mid-size humanities organizations or individuals who work in the humanities. Applicants may propose to expand existing grantmaking programs or establish a new grantmaking program.

Funding Opportunity Title: American Rescue Plan: Humanities Grantmaking Funding Opportunity Number: 20210513-ARPG Federal Assistance Listing Numbers:

45.160, 45.164

Application Deadline: May 13, 2021, 11:59 p.m. Eastern Time Anticipated Announcement: September 2021 Anticipated Funding: Approximately $40,000,000 Estimated Number and Type of Awards:

Approximately 15-20 grants

Award Amounts: Up to $2,000,000 for grantmaking programs for individuals Up to $5,000,000 for grantmaking programs for organizations

See B. Federal Award Information.

Cost Sharing/Match Required: No Period of Performance: The period of performance is two years.

Projects must start either September 1, 2021 or October 1, 2021.

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, and federally recognized Native American tribal governments.

See C. Eligibility Information.

Program Resource Page: https://www.neh.gov/program/american-rescue-plan-humanities-grantmaking

Technical Assistance: Program will host a pre-application webinar April 20, 2021, 2:00 p.m. Eastern Time.

Frequently Asked Questions are available on the program resource page and will be updated periodically during the application period.

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Table of Contents

Executive Summary ................................................................................................ i

Table of Contents ................................................................................................... ii

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose The American Rescue Plan Act of 2021 recognizes that the humanities sector is an essential component of economic and civic life in the United States. The Act appropriated supplemental funding to NEH to provide financial support to organizations and individuals working in the humanities that have been adversely affected by the coronavirus pandemic and require support to restore and sustain their core activities. In keeping with Congress’s intent in enacting the American Rescue Plan, proposals under this notice should help humanities organizations and professionals to “prevent, prepare for, respond to, and recover from the coronavirus.”

The American Rescue Plan: Humanities Grantmaking program invites applications from experienced grantmaking organizations to administer competitive grantmaking programs to provide subawards at a national or regional (i.e., multi-state) level to humanities organizations or individuals who work in the humanities. See C. Eligibility Information.

Applicants may propose to create a new grantmaking program or to expand or adapt an existing program. The program may be for either organizations or for individuals, but not for both. The proposed grantmaking program may include multiple tracks for applicants (e.g., for junior scholars and senior scholars; for museums and archives). NEH especially encourages applications for grantmaking programs that promote diversity, equity, and inclusion in the humanities.

Allowable costs include, but are not limited to:

• competitive subawards to organizations or individuals

• personnel costs (salaries and fringe benefits) for individuals employed by the applicant and dedicated to managing the proposed grantmaking program

• compensation for selection committee members

• supplies and materials necessary to manage proposed grantmaking program

Management and administrative (M&A) costs may not exceed 10% of your budget. You may request pre-award costs incurred no more than ninety days before the period of performance.

Applicants incur pre-award expenditures at their own risk, and a recipient’s authority to approve such costs does not impose an obligation on NEH in the event an award is not made or is made for an amount that is less than the recipient anticipated. All other project activities and expenditures of project funds must occur during the period of performance.

See D6. Funding Restrictions for unallowable costs.

See E1. Review Criteria for review criteria.

Grantmaking programs for organizations Grantmaking programs for organizations provide subawards designed to alleviate the impact of the coronavirus pandemic at small and mid-size humanities organizations across the nation or a multi-state region.

Examples of grantmaking programs for organizations include, but are not limited to:

• subawards to archives, museums, libraries, and/or historical societies affected by the pandemic to continue their core functions and activities to facilitate research, preservation, curatorial work, or public programming

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• subawards for humanities centers at institutions of higher education whose budgets have been depleted by pandemic savings measures

• subawards for K-12- home schooling groups or organizations, and accredited K-12 nonprofit online instructional schools to develop and distribute supplemental curricula and teaching materials on humanities topics

• subawards for humanities organizations with declining membership or subscription revenue to conduct virtual events such as workshops and lecture series

• subawards for historic sites and local humanities institutions to create programming conducted online or with other appropriate safety measures in order to retain, reengage, and grow their audiences.

NEH especially encourages applications from organizations proposing grantmaking programs directed at increasing equity and inclusion or grantmaking programs directed at underserved and minority-serving institutions and organizations.

See C3. Other Eligibility Information for subrecipient eligibility and D6. Funding Restrictions for unallowable costs for subrecipients.

Grantmaking programs for individuals Grantmaking programs for individuals must seek to alleviate the impact of the coronavirus pandemic by supporting unemployed or underemployed humanities professionals to pursue humanities activities of excellence that serve American scholarly and public audiences.

For the purpose of grantmaking programs for individuals, “humanities professionals” are individuals who possess formal education or training in a discipline of the humanities as described in the National Foundation on the Arts and the Humanities Act 0f 1965.

Grantmaking programs for individuals must be structured as monthly stipends for individuals to pursue a specific humanities project. NEH encourages applications that seek to support humanities professionals within the academy as well as beyond the academy, including curators, librarians, archivists, digital humanists, public historians, conservators, and documentary filmmakers, among others.

Examples of grantmaking programs for individuals include, but are not limited to:

• fellowships to engage in humanities activities such as conducting research; developing supplemental educational curricula for online or in-person learning; creating a digital humanities product; producing a documentary film; or designing and presenting public programming.

• residency programs for junior scholars and emerging humanities professionals at institutions of higher education and cultural organizations to engage in activities such as teaching, research, curatorial work, and collections care.

• awards to support training and/or other professional development for unemployed or underemployed professionals in the humanities.

You must define the term “underemployed” for the purposes of your proposed grantmaking program within your narrative, and individual subrecipients must self-certify that they meet established criteria at the time of application. You must terminate and wrap up activities for any individual who becomes fully employed during the stipend period.

See C3. Other Eligibility Information for subrecipient eligibility and D6. Funding Restrictions for unallowable costs for subrecipients.

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Program requirements: application and review process NEH requires that grantmaking programs proposed under this notice comply with the following requirements.

• Beyond the subrecipient eligibility requirements outlined in this notice, applicants may impose limiting eligibility based on the specific design of their grantmaking program (e.g. geography, institution type).

• Recipients must give equal consideration to all eligible applicants; they may not restrict eligibility or give preference to members of a certain organization, consortium, or network.

• Recipients must not accept applications from individuals who are their own officers, employees, or members of the board of trustees or advisers until at least one year has elapsed since the person’s last service in such a position. The same restriction applies to officers, employees, and board members of parent organizations or subsidiary organizations.

• Recipients must not require an administrative or application fee.

• Recipients must publicize the availability of the NEH funded program, award amounts, and application procedures clearly and effectively, so that all potential applicants can learn of the opportunity. Publicity materials should include an explicit reference to the National Endowment for the Humanities and the American Rescue Plan Act of 2021.

Consult Acknowledgment and Publicity Requirements for NEH Awards and Publicizing Your Project for guidance.

• Recipients must ensure applicants address how they have been adversely impacted by the pandemic in their applications, consistent with the purposes of the American Rescue Plan.

• Recipients must ensure the fair and informed selection of subrecipients by relying on the recommendations of an external committee composed of qualified individuals drawn from outside the organization’s staff and governing bodies. The committee must convene virtually and must consist of at least three persons. Recipients may only make subawards with NEH funds to applicants recommended by this external selection committee.

• Recipients must avoid real or perceived conflicts of interest in the composition of the selection committee and its deliberations. Staff, officers, board members, and trustees of the recipient organization may not serve as pre-screening evaluators or voting members on committees that review applications for this program other than for issues of completeness, responsiveness, and eligibility. The same restrictions apply to staff, officers, and trustees of parent organizations. Persons holding individual memberships at an organization should not constitute a majority on that organization’s selection committee.

• The recipient’s period of performance must begin either September 1, 2021 or October 1, 2021. The application deadline for the proposed grantmaking program should occur before December 31, 2021. Selection of subrecipients must occur before March 1, 2022 so that their period of performance can begin as early as April 1, 2022. The maximum period of performance for subawards is one year.

2. Background This program is authorized by 20 U.S.C. §956, et seq, the American Rescue Plan Act of 2021, Public Law No: 117-2, and the CARES Act (Public Law 116-136). Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

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According to the National Foundation on the Arts and the Humanities Act 0f 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Examples of NEH-funded projects may be found using the Funded Projects Query Form.

Learn more about NEH.

NEH Areas of Interest While all applications will be given equal consideration in accordance with the review criteria, NEH is especially interested in supporting projects that advance humanities-related work in the following areas:

A More Perfect Union: Exploring America's Story and Commemorating its 250th Anniversary The task of building a more perfect Union rooted in the ideal of human equality falls to every generation of Americans, ours no less than our predecessors. The basic goals of life, liberty, and the pursuit of happiness endure over time, even as the challenges change: from founding a nation out of colonies; to dismantling the institution of slavery; to prevailing through times of economic depression and war; to advancing civil rights for all; to strengthening our democratic institutions; to building a more inclusive and sustainable society.

NEH’s A More Perfect Union initiative encourages projects that explore, reflect on, and tell the stories of our quest for a more just, inclusive, and sustainable society throughout our history.

NEH especially welcomes projects that bring the perspective of the humanities to questions of racial justice, gender equality, the evolution of the American landscape, as well as America’s place in the world. Projects that strengthen Americans’ knowledge of our principles of constitutional governance and democracy are strongly encouraged, as are projects that address the experiences of Native Americans and other under-represented communities. In addition, NEH welcomes projects that develop innovative approaches to sustaining the nation’s humanities infrastructure and preserving its historical record.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding You may request up to $2,000,000 for a grantmaking program for individuals or up to $5,000,000 for a grantmaking program for organizations.

Successful applicants will be awarded outright funds.

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The period of performance is two years with a start date of either September 1, 2021 or October 1, 2021.

NEH expects that approximately $40,000,000 will be available to fund approximately 15-20 recipients.

C. Eligibility Information

1. Eligible Applicants To be eligible under this notice, applicants must:

1.) be either a U.S. nonprofit organization with 501(c)(3) tax-exempt status or federally recognized Native American tribal government; and

2.) currently administer a competitive grantmaking program to organizations or individuals in the humanities.

Accredited public and 501(c)(3) institutions of higher education, units of state and local government, and individuals are not eligible to apply, but are eligible as subrecipients.

The 56 state and jurisdictional humanities councils and interim partners are not eligible to apply under this notice and are not eligible as subrecipients.

Foreign and for-profit entities are not eligible to apply under this notice and are not eligible as subrecipients.

See C3. Other Eligibility Information for subrecipient eligibility.

2. Cost Sharing Cost sharing is not required in this program.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

3. Other Eligibility Information An applicant may not submit multiple applications under this notice. For purposes of eligibility, NEH will consider parent organizations and their subordinates to be a single entity.

If for any reason an application is submitted more than once before the deadline (including submitting to the wrong funding opportunity or making corrections/updates), NEH will only accept your last validated submission, under the correct Grants.gov funding opportunity, prior to the deadline as the final and only acceptable application.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs. However, applicants may seek funding from other NEH programs for complementary aspects of the same overall project.

An applicant whose project has received a prior award from NEH may request support for a new or subsequent stage of that project. Such proposals will be judged by the same criteria as others in the current competition.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal https://www.neh.gov/about/state-humanities-councils

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entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects.

NEH does not provide financial assistance to foreign institutions or organizations. Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §200.1 and 2 CFR §200.331(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, consult with program staff.

Applications must be received by the deadline. Late, incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice. Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

Subrecipient eligibility In addition to the subrecipient eligibility requirements in this notice , applicants may impose limiting subrecipient eligibility based on the specific design of their program (e.g. geography, institution type).

See D6. Funding Restrictions for information on unallowable costs and F2. Administrative and National Policy Requirements for information on issuing subawards and subrecipient monitoring.

Grantmaking programs for organizations Grantmaking programs for organizations must limit eligibility to U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

For eligible American organizations located overseas, subawards cannot be used to support non- U.S. citizens.

Foreign and for-profit entities are not eligible are not eligible as subrecipients.

Subrecipients must have a record of achievement in the humanities. Organizations and institutions proposing to engage in activities outside the humanities (e.g., the creation or performance of art), are not eligible to be subrecipients under this notice.

Organizations that received American Rescue Plan funds directly from NEH (through the American Rescue Plan: Humanities Organizations program) are not eligible to be subrecipients under this notice.

The 56 state and jurisdictional humanities councils and interim partners are not eligible subrecipients under this notice.

Grantmaking programs for individuals Grantmaking programs for individuals must limit eligibility to U.S. citizens, whether they reside inside or outside the United States, or foreign nationals who have been living in the United States or its jurisdictions for at least the three years prior to the application deadline. Foreign nationals who take up permanent residence outside the United States any time between the https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.neh.gov/about/state-humanities-councils

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application deadline and the end of their period of performance will forfeit their eligibility to receive a subaward. (Leaving the U.S. on a temporary basis is permitted.)

Applicants to these grantmaking programs must be humanities professionals who possess formal education or training in the humanities, as defined in the National Foundation on the Arts and the Humanities Act 0f 1965. While applicants need not have advanced degrees, individuals currently enrolled in a degree-granting program are ineligible. Applicants who have satisfied all the requirements for a degree and are awaiting its conferral are eligible but must provide a letter from the dean of the conferring school or their department chair attesting to the applicant’s status as of the deadline for the program to which they are applying.

Applicants must be either unemployed or underemployed and meet the definition established by the recipient. Stipends are not intended for the following types of people as a form of income replacement:

• retired individuals

• individuals under the age of 18

• individuals enrolled in a degree granting program

• individuals on Social Security Disability with no work attachment

• inmates

• individuals living in a halfway house on lockdown

In addition, as a matter of programmatic policy, the following are not eligible to be subrecipients under this notice:

• K-12 teachers and administrators

• home-schooling instructors

• journalists

• creative and performing arts professionals

Organizations are not eligible to apply for subawards on behalf of individuals and subawards may not be transferred to the applicant’s institution. If an individual recipient elects to have the subaward paid through their institution, all NEH funds must be remitted to the individual. The institution may not take an institutional allowance.

Although individual subrecipients may hold other fellowships or awards during their NEH-funded period of performance, they may not hold another NEH award concurrently.

Debarment and suspension In addition to the specific eligibility criteria for organizations and individuals, subrecipients must not be debarred or suspended by any federal department or agency. The OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement) contained in 2 CFR Parts 180 and 3369 apply to awards made under this notice.

Subrecipients may not be delinquent on repayment of federal debt. Examples of relevant debt include student loans, delinquent federal taxes, and delinquent payroll taxes for household or other employees. Overdue or unpaid child support payments will also prevent an applicant from receiving an award. (See OMB Circular A-129.)

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D. Application and Submission Information

1. Application Package This funding opportunity is available in Grants.gov under number 20210513-ARPG. You can also find a link to the funding opportunity on the program resource page.

This funding opportunity includes two application packages, which can be found under the “Package” tab. Select the appropriate one based upon your project type. Each package includes a series of required and conditionally required forms. You will upload additional application components into the Attachments Form.

ZOR2021 – Grantmaking programs for organizations ZIN2021 – Grantmaking programs for individuals

You must apply electronically using Grants.gov Workspace or a Grants.gov system-to-system solution. A multistep registration process is required to submit your application. See D3 Unique Entity Identifier and System for Award Management.

Contact ARPgrantmaking@neh.gov to request a paper copy of this notice.

Applicants who are deaf or hard of hearing can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other required forms and attachments.

Narrative Compose a narrative that provides a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to twelve double-spaced pages with one-inch margins and a font size of at least eleven-point.

Information requested in the narrative may exist online in annual reports, auditors’ reports, and brochures. Where possible, refer to URLs.

Use the following section headings for your narrative. NEH has aligned each section of the narrative with a corresponding review criterion. Refer to E1. Review Criteria.

1. Summary statement (corresponds to review criterion 1) (one page) Identify a group of pandemic-affected humanities organizations or humanities professionals and describe the relief your proposed grantmaking program will provide. Describe your experience as a grantmaking organization, particularly in relation to the affected group(s). State the amount requested from NEH; how much will be issued as subawards; the anticipated number of subawards, and the geographic area (region, states territories) the program will serve.

2. The organization, its capacity, and programs (corresponds to review criteria 2, 3, 5) (2-3 pages) Provide a brief overview of your organization, describing:

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• the significance of the humanities programs it supports, including their value to humanities professionals and organizations, and/or the general public.

• its existing grantmaking program(s).

• its structure and the relevant grantmaking staff (refer to Attachments 5, 6, and 7).

• its previous experience as a grantmaker, particularly in relation to the pandemic-affected humanities community identified in the proposal, and if applicable, its previous experience as a recipient and/or pass-through entity for federal funding.

• its processes for monitoring subrecipient performance and measuring results (refer to Attachment 8).

3. The proposed grantmaking program (corresponds to review criteria 1, 2, 4, 5) (2-4 pages) Provide an overview of the proposed grantmaking program for organizations or humanities professionals, including:

• its purpose, including the intended applicant pool and how awards will restore and sustain core functions and activities of the pandemic-affected humanities group described in your summary statement.

• if applicable, how the proposed program is similar to grantmaking programs currently administered by your organization and/or other organizations.

• a rationale for the subaward structure, including amounts, anticipated quantity, and duration.

• with reference to Attachment 2, the timeline from receipt of an award to issuing subawards, explaining how the program will be staffed and managed from inception to closeout.

• with reference to Attachment 3, the recipient organization’s application process, including information collected within the application and how the application will be collected.

• the plan to publicize the grantmaking opportunity and solicit applications from the program’s target audience.

4. Selection procedures (corresponds with review criterion 4) (1-2 pages) Describe the current selection process for your grantmaking programs and, if applicable, the changes you would make in accordance with the program requirements.

Describe how you will manage a fair and competitive process to ensure the selection of the best subrecipients and projects consistent with program requirements.

• List the criteria for selecting subrecipients.

• Explain how the diversity and impartiality of the selection committee will be achieved.

Describe the process for choosing members of the committee and its composition, with respect to humanities discipline, experience, geographical diversity, institutional characteristics, and other factors.

• Describe the conflict-of-interest rules by which deliberations will be governed to ensure objective and unbiased selections.

Provide supporting documentation supporting in Attachment 4: Review guidance materials.

5. Program evaluation (corresponds with review criteria 2, 3, 4) (1-2 pages) Describe the reports and other types of information that you will collect from subrecipients at the completion of their projects. Explain how you will use these data to assess the program and monitor and evaluate subrecipient performance.

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NARRATIVE GUIDANCE

This table provides a crosswalk between the narrative sections and review criteria.

Narrative Section Review Criteria

Summary statement 1. Quality of the program

The organization, its capacity, and programs

2. Administration and organizational capacity

3. Humanities significance

5. Feasibility of timeline and budget

The proposed grantmaking program 1. Quality of the program

2. Administration and organizational capacity

4. Fairness of selection process

5. Feasibility of timeline and budget

Selection procedures 4. Fairness of selection process

Program evaluation 2. Administration and organizational capacity

3. Humanities significance

4. Fairness of selection process

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the proposed period of performance. The form will generate a cumulative budget.

Required fields are indicated in yellow. Round to the nearest whole dollar amount in all dollar fields. The inclusion of a cost category on the Research and Related Budget does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

The term “subrecipient” is used throughout this notice to describe both individuals and organizations who receive funds re-granted by the applicant. However, for the purpose of the budget instructions and the appropriate classification of costs, applicants proposing grantmaking programs for organizations issue subawards and applicants proposing grantmaking programs for individuals issue stipends to participants. Applicants proposing grantmaking programs for organizations should include the total amount for subawards on line F5. Subawards/Consortium/Contractual Costs. Applicants must issue subawards rather than contracts to subrecipients. Applicants proposing grantmaking programs for individuals should include the total amount on line E2. Participant Stipends.

No more than 10% of your budget can be allocated for management and administration (M&A) costs. M&A costs are for activities directly related to the management and administration of your award. These activities must be directly related to the management and administration of NEH funds, such as financial management and monitoring, and must be based on actual expenses or known contractual costs. Requests that are simple percentages of the award, without supporting justification, will not be allowed or considered for reimbursement.

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M&A costs are not operational costs, they are the necessary costs incurred in direct support of the award or as a consequence of the award and should be allocated across the entire lifecycle of the award. Examples of M&A activities include solicitation, review, and processing of applications and subawards; managing and monitoring subawards; preparing and submitting required programmatic and financial reports; establishing and/or maintaining equipment inventory; documenting operational and equipment expenditures for financial accounting purposes; and responding to official informational requests from federal oversight authorities.

Salaries treated as M&A costs may be charged as direct costs in accordance with 2 CFR §200.413(c).

Applicants should propose subaward (grantmaking programs for organizations) and stipend amounts (grantmaking programs for individuals) which best serve the needs of their targeted audience and the scope of projects they wish to fund. To ensure that costs are reasonable, NEH reserves the right to reduce or otherwise amend the proposed amounts of subawards and stipends before an award is made.

All costs must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart–E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

If you charge indirect costs to the project, ensure that expenses included in your organization's indirect cost pool are not charged to the project as direct costs. M&A costs must not be charged twice as both direct and indirect costs. See H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. This should be the same as the information provided on your SF-424 Application for Federal Assistance - Short Organizational.

Check “project” for budget type.

A. Senior/Key Person Include the names of the project director and other senior/key persons who are employed by the applicant organization and who are involved in the project. Do not include collaborators at other institutions or consultants here, as they will be included in F. Other Direct Costs.

Enter the base salary (annual compensation) and identify the number of months each senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If level of effort will not change throughout the year, you may use only the calendar months column. If effort remains constant, but your institutional business process requires noting academic and summer months separately, you may use both columns. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a nine-month academic year or a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=fa52c51c7db4d276ee426e7236843200&mc=true&n=pt2.1.200&r=PART&ty=HTML%22%20%5Cl%20%22se2.1.200_1413 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=fa52c51c7db4d276ee426e7236843200&mc=true&n=pt2.1.200&r=PART&ty=HTML%22%20%5Cl%20%22se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=686905e3d7f57006ca9c74e5515eea78&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.f https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431

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pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

Salaries and wages claimed must be in compliance with 2 CFR §§200.430 and .466. Fringe benefits claimed must be in compliance with 2 CFR §200.431.

The form can accommodate up to eight senior/key persons. If you are requesting funds for additional senior/key persons, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons” If applicable, enter the total funds requested for personnel listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel For each project role described below, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students As a matter of programmatic policy, student costs are not allowed in this program. Funds requested for post-doctoral associates should be included under E. Participant/Trainee Support Costs.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff are included as part of indirect costs (see H. Indirect Costs). Per 2 CFR §200.413(c), direct charging of salaries for administrative or clerical staff may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity.

2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

In your budget justification, document how direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) meets all four conditions. NEH may request additional information for these positions in order to assess allowability.

Additional Other Personnel List any additional project role(s). The form can accommodate up to six named roles. If you have more than six, combine project roles here and explain in your budget justification.

Salaries and wages claimed must be in compliance with 2 CFR §§200.413(c), .430, and .466.

Fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in F. Other Direct Costs.

C. Equipment Description As a matter of programmatic policy, purchase of equipment is restricted for the recipient.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431

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D. Travel In light of the coronavirus pandemic and as a matter of programmatic policy, travel (both foreign and domestic) is disallowed in this program.

E. Participant/Trainee Support Costs Applicants proposing grantmaking programs for individuals should include regranting stipends as participant support costs. As defined in 2 CFR §200.1, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity and is necessary and reasonable for successful performance under the federal award. For the purposes of the American Rescue Plan: Humanities Grantmaking program, this could include activities such as technical assistance for prospective applicants, panel review (excluding honoraria for external selection committee members), or workshops for subrecipients on how to manage their awards.

Justify participant support costs in your budget justification. Arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

Total participant support costs will be automatically calculated.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Applicants proposing grantmaking programs for individuals should enter total funds requested for stipends.

3. Travel Leave this field blank.

4. Subsistence Leave this field blank.

5. Other Describe other participant support costs and enter the total funds requested for the costs described.

Number of Participants/Trainees For grantmaking programs for individuals, enter the estimated number of participants (that is, the number of individuals you anticipate your grantmaking program will support). The value of this field cannot exceed 999.

F. Other Direct Costs Total other direct costs will be automatically calculated.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1432

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1. Materials and Supplies Enter the total funds requested for materials and supplies costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and .453.

In your budget justification, indicate general categories, including an amount for each category (e.g., personal computers). Itemize categories totaling $1,000 or more.

2. Publication Costs Enter the total funds requested for publication costs, such as public reports disseminating results or best practices of subaward programs. You may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. Include supporting information in your budget justification.

3. Consultant Services Include costs for honoraria for members of the external selection committee and detail in your budget justification. As a matter of programmatic policy, these are the only allowable consultant costs for recipients.

Consultant fees must be in compliance with 2 CFR §200.459.

4. Automated Data Processing (ADP)/Computer Services As a matter of programmatic policy, ADP/computer services costs are restricted. Personal computers and peripherals should be included in Materials and Supplies.

5. Subawards/Consortium/Contractual Costs Applicants proposing grantmaking programs for organizations should include costs here.

Enter the total funds requested (both direct and indirect costs) for subawards to organizations.

The entire estimated amount for the grantmaking program should appear on this line.

Per 2 CFR §§200.1 and .331(a), a subaward is an award provided by a pass-through entity to a subrecipient to carry out part of a federal award. Payments to contractors (as defined in 2 CFR §200.1 and 331(b)) or payments to individuals who are beneficiaries of federal programs are not considered subawards.

Per 2 CFR §25.300, recipients may only issue subawards with federal funds to organizations that have obtained and provided to the recipient a unique entity identifier. Subrecipients are not required to complete registration with the System for Award Management (SAM) to obtain a unique entity identifier. See D3. Unique Entity Identifier and System for Award Management.

If you are requesting funding for contractor costs to manage your grantmaking program, itemize the costs associated with contract in your budget justification, using the same categories on the Research and Related Budget, if known. See 2 CFR §§200.331 and .332.

Contractual costs are occasionally sufficiently high enough to warrant a categorical breakdown of costs. When this is the case, provide detailed information in your budget justification. NEH may request additional information in order to assess reasonableness and allowability.

6. Equipment or Facility Rental/User Fees As a matter of programmatic policy, equipment or facility rental and user fees are restricted https://www.ecfr.gov/cgi-bin/text-idx?SID=69589b313a9c3cdeb5db82386820796f&mc=true&node=se2.1.200_1314&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=69589b313a9c3cdeb5db82386820796f&mc=true&node=se2.1.200_1314&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=eefa8a82f165dbb9f6351146c9e5f1e3&mc=true&node=se2.1.200_1453&rgn=div8…