Amendment3W91QVN23R0046VanTruckingSvcsDeCA35ADA.pdf

411TH CSB, KOREA - HUMP CONTRACTING DIV

POC: MS. PAK, NAM-YE

TEL: 0503-355-0636

NAMYE.PAK1.LN@ARMY.MIL

APO AP 96271

UNITED STATES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Next Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN23R0046

X 9B. DATED (SEE ITEM 11)

15-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Mar-2023

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

HUMPHREYS CONTRACTING DIVISION

UNIT 15289

APO AP 96271-5584

UNITED STATES

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91QVN

FACILITY CODECODE

EMAIL:TEL:

W91QVN23R0046

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 3 CHANGE ELIN LIST

A. The purpose of this amendment is to accomplish the followings:

1. To revise PWS, Paragraph 1.3. Period of Performance as follows:

Period of Performance FROM TO

Phase-In (2 Mos) 1 Apr 23 - 31 May 23 1 Jul 23 - 31 Aug 23

Base Year (10 Mos) 1 Jun 23 - 31 Mar 24 1 Sep 23 - 30 Jun 24

1st Op Year (12 Mos) 1 Apr 24 - 31 Mar 25 1 Jul 24 - 30 Jun 25

2nd Op Yar (12 Mos) 1 Apr 25 - 31 Mar 26 1 Jul 25 - 30 Jun 26

3rd Op Year (12 Mos) 1 Apr 26 - 31 Mar 27 1 Jul 26 - 30 Jun 27

4th Op Year (12 Mos) 1 Apr 27 - 31 Mar 28 1 Jul 27 - 30 Jun 28

2. To revise PWS, Paragraph 1.6.2. Holidays:

FROM: Unless specifically authorized in writing by the COR, no services will be provided, and no charges will be incurred and/or billed to any order on this contract on any of the holidays listed below:

TO: The Contractor shall provide services below listed all US Government and ROK holidays except four (4) holidays as shown below:

(1) US Government Holiday: 25 December (Christmas) and 4th Thursday, November (Thanksgiving Day)

(2) ROK Holiday: Lunar New Year (1 Jan on the Lunar Calendar) and Chu-Suk (15 Aug on the Lunar

Calendar)

3. To revise Attachment #1, Exhibit Line-Item List to include multi-stop schedule. A revised Attachment #1 will be attached with this Amendment.

4. To attach Attachment #4, Delivery Schedule for Humphreys CDC, Osan CDC, and 35th ADA.

B. Bid closing date is extended from 22 Mar 2023, 1:00 PM to 23 Mar 2023, 1:00 PM.

C. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Mar-2023 01:00 PM to 23-Mar-2023 01:00 PM.

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 W91QVN23R0046

Revised Attachment #1

ELIN List

22-FEB-2023

Attachment 2 W91QVN23R0046

Attachment #2 POL Est

Qty

27-JAN-2023

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 W91QVN23R0046

Revised Attachment #1

ELIN List

22-FEB-2023

Attachment 2 W91QVN23R0046

Attachment #2 POL Est

Qty

27-JAN-2023

Attachment 3 Attachment #4 Delivery

Schedules

15-MAR-2023

The following have been modified:

KR'S TAX EXEMPTION DECLARATION

ATTACHMENT: CONTRACTOR’S TAX EXEMPTION DECLARATION

(1) References:

(i) Contract clause, "FAR 52.229-06 Taxes—Foreign Fixed-Price Contracts (Jan 1991)."

(ii) US-ROK Status of Forces Agreement (SOFA), Articles IX and XVI.

(iii) ROK Customs Law, Law No. 1976, promulgated on 29 November 1967, as amended.

(iv) ROK Value Added Tax Law, Law No. 2934, promulgated on 22 December 1976 (effective date 1 July

1977), as amended.

(v) ROK Special Excise Tax Law, Law No. 2935, promulgated on 22 December 1976 (effective date 1 July

1977), as amended.

(2) Contractor shall state the types and estimated amount of taxes that would normally apply to such transactions but are excluded from this proposal.

(i) Customs Tax (except for ROK MND-funded contracts or delivery orders):

Name Number Cost/Unit of Item of Units w/o Tax % of Tax Tax/Unit Tax Total

This item will be imported specifically for this contract? Yes _________ No ________

(ii) Special Excise Tax:

Name Number Cost/Unit of Item of Units w/o Tax % of Tax Tax/Unit Tax Total

Name of item manufacturer

(iii) Value Added Tax (VAT):

Input VAT on materials purchased for this contract. _________

Input VAT on transportation leased/rented for this contract. _________

Input VAT on equipment leased/rented for this contract. _________

Input VAT on services purchased for this contract. _________

Output VAT on total contract amount. _________

(iv) Special Excise (Petroleum) Tax:

No. of Unit Price Total Tax

Liters w/o Tax Tax/Unit Amount

Regular Gasoline __________ (L) ₩_________ ₩________ ₩_________

Premium Gasoline __________ (L) ₩_________ ₩________ ₩_________

Diesel __________ (L) ₩_________ ₩________ ₩_________

Other __________ (L) ₩_________ ₩________ ₩_________

(3) Name of Oil Company Refinery from which POL products will be purchased:

Oil Company: _________________________________________ (Name only)

(4) I certify by this submission that all supplies and services to be purchased for this contract have been proposed exclusive of Value Added Tax, applicable Customs Tax (except for ROK MND-funded contracts and delivery orders), and Special Excise Tax.

Contractor’s Signature

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

REEFER AND DRY VAN TRUCKING SERVICES

For USFK Wide Defense Commissary Agency (DeCA) and 35th ADA

PART 1

GENERAL INFORMATION

1. GENERAL:

The Contractor shall transport refrigerated items utilizing refrigerated vans or trucks, which employs a reefer container and dry items utilizing dry vans or trucks for United States Forces Korea (USFK) DeCA and 35th ADA specified by the US Government in accordance with the technical specifications identified in the Performance Work

Statement (PWS).

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, supervision and all other necessary resources needed to perform the services identified in paragraph 1. This shall include, but is not limited to trucks, lubricants, fuels, tires, tubes, spare parts, canvas covers, blocking and bracing materials, tie-down material, and such other material, equipment, or supplies necessary for the performance of services.

Deliveries shall be completed within 12 hours of loading. Trucks tasked to support this contract will only transport cargo as detailed on their transportation documentation. There will be no consolidated loads between US

Government shipments and commercial shipments.

1.2. Background: This contract shall be designed to transport the US Government property in accordance with all terms and condition of this contract.

1.3. Period of Performance: The effective period of this contract is two (2) months Phase-In period and ten (10) months base performance period with four (4) one-year Option performance periods for up to five (5) years, from the date of award.

Phase-In Period: 1 Jul 23 – 31 Aug 23

Base Period: 1 Sep 23 – 30 Jun 24

1st Option Period: 1 Jul 24 – 30 Jun 25

2nd Option Period: 1 Jul 25 – 30 Jun 26

3rd Option Period: 1 Jul 26 – 30 Jun 27

4th Option Period: 1 Jul 27 – 30 Jun 28

1.4. Quality Control:

The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The plan shall clearly describe the offeror’s quality control methods and practices such as standardized procedures to monitor performance, identify discrepancies, and take corrective action to prevent re-occurrences. As part of the QC Plan, the contractor shall identify what items the contractor will inspect under its comprehensive QC for each task listed in the PRS table. The Government will make review and acceptance of the QCP and any subsequent changes within 10 days after receipt of the revised QCP. After acceptance of the QCP the contractor will receive the Contracting Officer's acceptance in writing of any proposed change to his QC system.

1.5. Quality Assurance:

The government will evaluate the contractor’s performance under this contract in accordance with the Quality

Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6. General Information:

1.6.1. Types of Equipment Required: All contractor vehicles in the performance of this contract shall be in good and safe working condition, be suitable for transporting the requested cargo, and have insurance coverage for cargo.

Trucks that do not comply with the stated minimum cargo capacity are not authorized for use in the execution of the contract.

1.6.1.1. Refrigeration Trucks or Vans.

1.6.1.1.1. Operational refrigerator trucks with automatic thermostat and temperature reading device capable of controlling the temperature inside the cargo compartment and recording the temperature therein. The contractor shall provide trucks with capacity specified in each Exhibit Line-Item Description in Exhibit #1. (Attachment #1)

1.6.1.1.2. The cargo compartment and container shall be equipped with an automatic temperature-controlled device, which is capable of maintaining the following temperatures: freeze (0 degrees Fahrenheit or lower or -17.78 degrees

Celsius or lower), chill (34 F - 45 F or 1.11 - 7.22 degree Celsius). These temperatures shall be maintained throughout the transport of these items, or as determined by the shipping officer.

1.6.1.1.3. The space of the refrigerator truck or trailers shall be divided into two compartments: one for Freeze

(50% at nose) and the other for Chill (50% at tail-gate).

1.6.1.1.4. A tolerance not to exceed 2 F, + or -, from the temperature specified shall be maintained.

1.6.1.1.5. Equipment: The Contractor shall provide dry and refrigerated vans or trucks with locking capability and the capacity to haul the loads tasked.

1.6.2. Holidays: The Contractor shall provide services below listed all US Government and ROK holidays except four (4) holidays as shown below:

(1) US Government Holiday: 25 December (Christmas) and 4th Thursday, November (Thanksgiving Day)

(2) ROK Holiday: Lunar New Year (1 Jan on the Lunar Calendar) and Chu-Suk (15 Aug on the Lunar Calendar)

U.S. Government legal holidays

(1) 1 January (New Year's Day)

(2) 3rd Monday, January (Dr. King’s Birthday)

(3) 3rd Monday, February (President's Day)

(4) Last Monday, May (Memorial Day)

(5) 19 June (Juneteenth National Independence Day)

(6) 4 July (Independence Day)

(7) 1st Monday, September (Labor Day)

(8) 2nd Monday, October (Columbus Day)

(9) 11 November (Veterans' Day)

(10) 4th Thursday, November (Thanksgiving Day)

(11) 25 December (Christmas Day)

ROK legal holidays

(1) 1 January (New Year)

(2) Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar)

(3) 1 March (Independence Movement Day)

(4) 1 May (Labor Day)

(5) 5 May (Children's Day)

(6) Buddha's Birthday (8 April on the lunar calendar)

(7) 6 June (Memorial Day)

(8) 17 July (Constitution Day)

(9) 15 August (Liberation Day)

(10) Chu-Suk (14, 15, and 16 August on the Lunar Calendar)

(11) 3 October (National Foundation Day)

(12) 9 October (Hangul Proclamation Day)

(13) 25 December (Christmas Day)

NOTE 1: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which contract personnel is scheduled to work is closed due to the holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of nature shall be handled in the same manner.

NOTE 2. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0600 to

1700, Monday thru Sunday except Korean National holidays and US Government holidays as listed above Para

1.6.2 and when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.4. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration, The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.5. Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.6.6. Base Passes: The contractor shall be responsible to arrange for base passes and necessary vehicle permits required for entry onto this installation prior to performing any work under this contract. The Government will issue passes/decals to only personnel and vehicles of the Prime Contractor.

1.7. Qualification:

1.7.1. Prior Experience as Prime Contractor: The prime contractor shall have at least (2) years’ experience within the last seven (7) years in Reefer and Dry Van Trucking Service.

1.7.2. Certification: The contractor shall maintain below required certifications.

1.7.2.1. Certification of Food and Transportation Business Permission (식품운반업 허가증).

1.7.2.2. Certification of Freight Transportation Business Permission (화물자동차 운송사업허가증)

1.7.3. Personnel Qualification:

1.7.3.1. Contract Manager (CM): The CM shall have minimum two (2) years’ experience as a CM within the last seven (7) years in Reefer and Dry Van Trucking Service.

1.7.3.2. Driver:

1.7.3.2.1. The Contractor drivers shall be licensed for the vehicles he/she is operating, know vehicle’s capabilities and safety procedures that are required for operation. The Movement Control Team (MCT) will inform the driver of any specific safety requirements. The drivers shall have 1st Large Driver License. (1종 대형 면허증).

1.7.3.2.2. The Contractor drivers shall have communication assets and points of contact information to conduct urgent reporting procedures in case of traffic accident or specific circumstances on the road.

1.7.3.2. Company Identification Badges. The contractor shall provide each employee an identification (ID) badge on contract starts date or employment start date. The ID badge shall be made of nonmetallic material, easily readable and include employee’s name, contractor’s name, functional area of assignment, and color photograph.

The Contracting Officer Representative (COR) will approve the ID badge before contract start date.

1.8. Contractor Insurance and Replacement Coverage:

1.8.1. The Contractor shall have adequate commercial insurance as prescribed by Korea law to cover any accidents or cover any damage and loss of cargo. This insurance will remain current or be renewed so as to ensure a valid insurance policy is in effect at all times covered by the contract. If damages or a loss of goods does occur, the penalty paid by the contractor shall equal the cost of the goods being shipped. The insurance must specify the amounts and types of coverage and all limitations of the policy. The Contractor shall submit the copies of insurances to the Contracting Officer within ten (10) days after award of the Contract.

1.8.2. The contractor shall assume the cost for any associated testing, calibration, maintenance or technical inspection necessary to verify the serviceability of any damaged cargo.

1.9. Phase-In/Phase-Out Transition Period:

1.9.1. Phase-In: Phase-in is a one-time performance that allows the new Contractor to work with the incumbent

Contractor to take over operations. The period between contract award date and contract start date, or the 60 days prior to the contract start date, will constitute the phase-in period, whichever is shorter. During the phase-in period, the new Contractor shall prepare to assume full responsibility for all areas of operation IAW the terms and conditions of this contract. The new Contractor shall take all actions necessary for a smooth transition of the contracted operations. The Government will make all facilities and equipment accessible to the new Contractor during the phase-in period. During this time, the new Contractor's management personnel shall be permitted to observe any on-going operations, as coordinated by the COR and the contractor shall prepare required reefer/dry van trucks and its vehicle DECALs and Post Passes for all drivers, as coordinated by the

Requiring Activity (RA) and COR.

1.9.2. Phase-Out/Transition: The incumbent Contractor shall provide supervision, control, personnel, resources, and work task responsibility for all functions described in this PWS during the transition period. If the same

Contract is awarded the new contract, Contracting Officer (KO) will determine the phase-out/transition/phase-in requirements.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS: As used throughout this contract, the following terms shall have the meanings set forth below.

2.1.1. Commitment. Action by MCT’s requiring the Contractor to arrange and prepare transportation service for the

US Government. Commitment will be made orally by the ordering officer to the contractor’s designated representative.

2.1.2. Freight. Property ordered by the US Government to be transported, pursuant to this contract.

2.1.3. Freight Loading Point. A platform, warehouse, or location designated by the consignor as a location where the committed freight will be loaded into the Contractor’s vehicle(s).

2.1.4. General Cargo. Freight of all types other than bulk POL, water, perishable items, non-perishable items, non-perishable commissary items and baggage.

2.1.5. Installation Transportation Officer (ITO). An individual who is a military officer, warrant officer, or

American civil service employee and is authorized to execute transportation documents such as GBL’s for services rendered by the Contractor. The ITO has no authority to issue commitment documents or to place orders with the

Contractor directly.

2.1.6. Loading. Physical movement of freight from a general location into or onto a mode of transportation.

2.1.7. Reefer Van. Operational refrigerator trucks with automatic thermostat and temperature reading device capable of controlling the temperature inside the cargo compartment and recording the temperature therein.

2.1.8. Refrigerated Items. Those subsistence items that are received, stored, and sold in a chill or frozen state.

2.1.9. Movement Control Team (MCT). A sub-element of the 25th Transportation Battalion (25th TB) which acts as a field movement control team and is responsible for commitment, coordination, monitoring and supervision of all transportation services committed within its assigned area.

2.1.10. Spotting of Vehicles. The placement of a vehicle at a freight deck, platform or warehouse for loading of freight after inspection of the vehicle by the Government has been satisfactorily completed.

2.1.11. Transportation Movement Release Number (TMR). Authorization issued by the 25th TB for movement of freight by transportation committed by that organization, which consists of numbers and letters: This number is issued on each shipment and is entered on all transportation documents (GBL and TCMD) to substantiate that the shipment obligating US Government funds is properly authorized.

2.1.12. Transportation Control and Movement Document (TCMD). DD Form 1384 is used as documentation for shipments and is the basis for issuance of a GBL or BAS (Bill for Accessorial Service) when contractual transportation is used. Issuance of this document is required by Defense Transportation Regulation (DTR).

2.1.13. Weight of Shipment. Will be provided in TCMD or GBL.

2.1.14. US Government Bill of Lading. USFK Form 79-3EK, a serially numbered, bilingual, and accountable document. This document is required for procurement of transportation services from the Contractor pursuant to this contract.

2.1.15. Veterinary Inspection Personnel. Individuals of the US Government who are responsible for inspection of trucks furnished by the Contractor in accordance with para 2.9 thru 2.10. These inspectors are normally available at all Commissaries where perishable food items are handled.

2.1.16. Wing Span Vans. Cargo vans that doors open from both sides allowing cargo to be up or downloaded by forklift.

2.1.17. Consignee. The recipient (unit, depot, or person) to whom cargo is addressed or consigned for final delivery. Activity that receives the shipment.

2.1.18. Consignor. The individual, unit, or activity that is the supplier or shipper of the product.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial Off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

SOW Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES: None.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work as specified in the PWS.

4.2. Secret Facility Clearance: N/A.

4.3. Materials: The Contractor shall provide materials to include but not limited to lubricants, fuels, tires, tubes, spare parts, canvas covers, blocking and bracing materials, tie-down material, and such other material, equipment, or supplies necessary for the performance of services to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall provide all transportation modes including trucks and other vehicles/methods of transportation for the performance of services to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Performance Requirements:

5.1.1. Tasking Procedure:

5.1.1.1. Tasking of the Contractor’s services shall be made no later than (NLT) 1500 hours of the day prior to the operation. A duly appointed Ordering Officer shall task the Contractor’s vehicle services. It is the responsibility of the Contractor to ensure that a tasking is only made by an appointed Ordering Officer. The tasking order will be initially issued orally by the appointed Ordering Officer. This order will be followed by a written notification. The notification can be submitted for weekly missions. Delegation of ordering assets by the ordering officer is not authorized. The Contracting Officer will officially notify the contractor in writing to any changes to the authorized ordering officer list.

5.1.1.2 Upon receipt of tasking, the Contractor shall confirm the tasking with the Ordering Officer in writing the number and type of vehicles to be utilized on each shipment NLT 1700 every working day.

5.1.1.3. MCTs will provide the following information when tasking assets: Transportation Movement Release

(TMR) numbers and consignee, locations where freight is to be picked up and unloaded; truck reporting time at loading point, shipment completion time, short-tons and cubes to be transported; number and type of vehicle(s);

payable mileage and the following cargo information: cargo nomenclature, dimensions and any special handling requirements if material handling equipment is required.

5.1.1.4. Tasked trucks shall report to the consignor at the time specified in the request or in the tasking sheet to receive detailed instruction as to location of freight (warehouse, loading dock, etc.) and precautionary measures for handling the freight. At this time, using Eight Army Transportation Center (EATC) Form 114 (Inspection of

Commercial Vehicle, Attachment 3), the consignor may conduct an inspection of the contractor’s trucks to determine suitability and acceptability thereof for movement of the intended freight. Any of the trucks failing to meet the inspection criteria shall be replaced within two (2) hours by the contractor with assets that meets inspection criteria and can support the transportation mission.

5.1.1.5. In the event the freight offered for shipment by the consignor at the freight loading point differs from the freight tasked by the MCT in terms of commodity, weight, cube, or consignee (destination), the Contractor shall immediately contact the nearest MCT for 25th TB’s instructions prior to loading the offered freight.

5.1.2. TCMD DD Form 1384 (Transportation Control and Movement Document, Attachment 3)

5.1.2.1. When the truck reports to the consignor, the Contractor shall verify and tally the freight to be picked up against the list on the TCMD presented by the consignor. The Contractor shall affix its signature and time/date on all copies of the TCMD and return one copy to the consignor and carry the remaining copies to the consignee along with the freight.

5.1.2.2. When the delivery is completed, the Contractor shall present the TCMD to the consignee, and the consignee will sign over the typed or printed name in block 28 of all copies of the TCMD presented after verifying and tallying the freight and receipt for it. Two copies of the TCMD shall be given to the Contractor. The Contractor shall retain one of these copies and the other copy shall be submitted to the MCT, which is designated to issue a Government

Bill of Lading (GBL).

5.1.2.3. The contractor shall affix his signature and date to all copies of transportation documents verifying the amount of the commodity loaded and condition thereof against that listed on the transportation documents. For the purpose of this verification, the contractor shall tally the load during the loading process. The contractor’s signature shall constitute evidence of receipt for the commodity from the consignor as indicated on the documents.

5.1.3. Government Bill of Lading USFK Form 79-3EK (Attachment 3):

5.1.3.1. Contractor shall receive an order for line haul transportation service for movement of freight under this contract by means of a properly executed U.S. Government Bill of Lading, USFK Form 79-3EK. In the event the original Bill of Lading is lost or destroyed, a Certificate in Lieu of Lost U.S. Government Bill of Lading, USFK

Form 79-6EK, shall be used to document the shipment.

5.1.3.2. When ready for departure, the contractor shall report to the transportation office of the consignor to receive necessary transportation documents Government Bill of Lading (GBL) and Transportation Control and Movement

Document (TCMD).

5.1.3.3. Contractor shall always attach the US Government Bill of Lading with TCMD (Transportation Control and

Movement Document), DD Form 1384. Contractor shall use the TCMD as documentation for shipment and is the basis of issue of the GBL when commercial transportation is used.

5.1.3.4. Contractor shall distribute the US Government Bill of Lading and Bill for Accessorial Services as described below.

US Government Bill of Lading Distribution:

COPY NUMBER FROM ISSUING OFFICE TO

1. Original Carrier for proof of delivery and payment.

2. Audit Thru 25th TB, 19th RM

3. Carrier Carrier file-main office.

4. Shipper Shipper’s file.

5. Consignee Thru carrier to consignee for file.

6. Carrier Carrier file (Local Office).

7. Carrier Carrier file, or submission for POL Tax Exemption.

8. Management 19TH DMC

9. Fiscal 175TH Finance.

5.1.4. Pick-up and Delivery Schedule. The contractor shall coordinate the pick-up and delivery schedule by the tasking MCT. Vehicles shall be provided for loading and unloading during normal duty hours. The US

Government reserves right to refuse any vehicle for unloading after 1700 hours, Monday through Friday.

5.1.5. Adherence to Delivery Schedule. The contract truck will maintain a schedule as detailed in Paragraph 11. If

Defense Commissary Agency (DeCA) personnel are not on hand when the truck arrives, the driver will not wait more than 30 minutes. The driver shall note this on his trip ticket, call the origin MCT and proceed to his next delivery/pick-up point. If a truck cannot arrive prior to the normal duty hours as described in the pick-up and delivery schedule, the driver shall immediately notify the origin MCT and provide the following information:

Reason for delay, when cargo will be delivered, which safe haven the truck driver will utilize. If coordination can be made by the MCT, the late delivery may be completed after normal duty hours. The MCT will provide guidance to the truck driver as to where to transport the cargo.

5.1.6, Surveillance Requirements. The Contractor shall provide constant surveillance service on controlled substances while in-transit. The Contractor shall ensure that a carrier representative remains with the vehicle, (awake and not in a sleeper berth) or remains within 100 feet of the vehicle with the vehicle in full, unobstructed view.

5.2. Conditions of Loading and Unloading:

5.2.1. All freight will be loaded and unloaded by the US Government; however, tarpaulins or other covers and such blocking, bracing or tie-down material as may be required to ensure maximum protection of the freight from damage or pilferage, shall be provided by the contractor.

5.2.2. During the period of loading/unloading, the Contractor shall ensure that the doors of the cargo compartment are closed at all times except when supplies are actually being carried into or out of the cargo compartment and shall ensure that the refrigeration unit is running and required temperature ranges are established prior to transporting cargo. However, if it is necessary to keep the pre-cooled atmosphere in the truck and to prevent the refrigeration unit from frosting, the refrigeration may be suspended on agreement between the shipping officer and the

Contractor.

5.2.3. A temperature recording device shall be operated to record temperature for temperature sensitive items. The shipping officer of the Central Distribution Center (CDC) shall seal the recording device with Government furnished seals and enter the seal number on the GBL and TCMD. The device shall be so secured that it cannot be tampered with by unauthorized personnel, including driver and helper aboard the truck. The Contractor shall be responsible to establish the reliability of the temperature records. Upon completion of unloading, the Contractor shall present the record of temperature to the consignee attaching it to the TCMD covering the shipment.

5.2.4. Upon completion of the Government’s placing of freight into the truck, the contractor shall furnish and apply blocking and tie-down material to ensure that the freight is properly loaded, blocked, and braced. All shipment preparation shall include canvas covers to protect cargo from rain and pilferage.

5.2.5. Upon arrival at the destination, the contractor shall report to the consignee to inform them of the shipment arrival and receive instructions as to where the truck(s) are to be spotted for unloading.

5.2.6. It is the contractor’s responsibility to ensure that the receipt for freight delivered is made only by properly designated representatives of the consignee, properly designated by the commander of an activity on DA Form 1687

“Notice of Delegation of Authority to Receipt for Supplies” (Attachment 3). The Contractor has the right to request the presentation of the form listing the persons who are authorized to receipt for the freight delivered.

5.2.7. Prior to the Government unloading of freight, a joint inspection shall be conducted to ascertain whether any damage or loss has occurred to the freight. Representatives of the consignee and the contractor shall conduct this inspection. The freight shall then be unloaded using a joint tally.

5.2.8. If shipment damage or loss is discovered, a statement of the facts shall be entered on the TCMD and GBL covering the shipment. Both the consignee and the Contractor shall sign the statement. The Contractor may not alter information on GBL’s or TCMD’s. All documents shall be prepared jointly by the customer and the 25th

Transportation Battalion. The MCT will notify the COR who will initiate a Discrepancy Report. If there are discrepancies in the transportation documents, the Contractor shall contact the requesting MCT.

5.2.9. When delivery is completed, the Contractor shall present the TCMD to the consignee. The consignee will sign above the typed or printed name in block 28 of all copies of the TCMD presented after verifying, tallying, and receipting the freight. The Contractor shall ensure that the consignee signs and dates the TCMD. Two copies of the

TCMD shall be given to the Contractor. The Contractor shall retain one of these copies and the other copy shall be submitted to the MCT who submitted the request within one week.

5.2.10. Freight Not Delivered Due to Incapability of the US Government or Contractor:

5.2.10.1. The Contractor shall be responsible for conducting a road survey and informing the MCT of any consignment that cannot be delivered because of unacceptable road conditions prior to acceptance of a tasking.

5.2.10.2. If the Contractor’s loaded vehicle arrives at a destination and is unable to reach the designated discharge point within the installation, the vehicle’s load must be returned to the originating DeCA CDC within 12 hours for

Reefer and 24 hours for Day Van.

5.3. GBL Ordering.

5.3.1. Any services to be furnished under this contract will be ordered by the Ordering Officer. A copy of each ordering officer appointment will be provided to the Contractor by the Administrative Contracting Officer (ACO).

5.3.2. All GBL's are subject to the terms and conditions of this contract. In the event of conflict between a GBL and this contract, the contract will prevail.

5.3.3. If mailed, a GBL is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods.

5.3.4. The Contractor shall submit invoices on a monthly basis, providing original GBLs in support of their billing.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE TRANSPORATION PUBLICATIONS (CURRENT EDITIONS):

6.1. Transportation References: The following documents are referenced herein and shall be applicable to this

PWS. The most current regulation will be used.

6.1.1. USFK Reg. 55-37, dated 12 Aug 2013.

http://8tharmy.korea.army.mil/g1_AG/Programs_Policy/Publication_Records_Reg_USFK.htm

6.1.2. Mileage Distance Table, published by the 25th Transportation Battalion (25th Trans Bn), Unit #15264, APO

AP 96205-0037, dated February 2009, and http://www.roadplus.com/.

6.1.3. AR 735-11, w/EA Supplement, Accounting for Lost, Damaged and Destroyed Property, Section 5, dated 1

May 85.

6.1.4. USFK Reg 190-1 (Motor Vehicle Traffic Supervision) Section 4, Appendices C-G.

6.1.5. AR 385-55 (Prevention of Motor Vehicle Accidents) dated 12 Mar 1987. Chapter 2-7.

http://www.calguard.ca.gov/gs/Documents/AR385-55.pdf

PART 7

CONTRACT DATA REQUIREMENTS LIST (CDRL)

7. CONTRACT DATA REQUIREMENTS LIST (CDRL):

http://www.roadplus.com/ http://www.calguard.ca.gov/gs/Documents/AR385-55.pdf

DELIVERABLE FREQUENCY

# OF COPIES

MEDIUM/FORMAT SUBMIT TO

CDRL #1.

The signed copy of the valid

Auto Insurance

PWS, Para 1.6.1.

Within 10 days after the contract award and prior to the start date of full performance

1 copy Contractor

Format

COR

CDRL #2.

EATC Form 114

PWS, 5.1.1.4.

Twice per month 1 original Government

Format

COR

CDRL#3

DD Form 1384 (TCMD)

PWS, 5.1.2.

Issue per shipment 1 Original and 3 copies

Government

Format

Shipper, Receiver, Origin and destination

MCTs

CDRL #4

USFK Form 79-3 EK (GBL)

PWS, para 5.1.3.

Once Per Week 1 copy Government

Format

COR

PART 8

PERFORMANCE REQUIREMENTS SUMMARY

8. PERFORMANCE REQUIREMENT SUMMARY (PRS):

8.1. The contract performance requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement.

8.2. The PRS and the contractor’s QCP provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided.

These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The COR or designated representative will conduct the inspections, and any deficiencies are to be provided to the contractor in writing.

Required Service Performance

Standard

Acceptable

Quality

Threshold

(AQT)

Method of

Surveillance

Remedy

PRS # 1.

All vehicles that the

Contractor provides shall meet the operational and safety standards for both ROK and

US Government as specified in this contract, be in good working condition, be suitable for transporting US

Government cargo/equipment, and have insurance coverage of any damage and loss of cargo.

The contractor shall provide certificates of all vehicles showing those vehicles meet the operational and safety standards for both ROK and US

Government and shall provide insurance coverage.

0 defects 100 % CDR will be written to show poor performance. The contractor will contact the COR within 2 hours and perform re-work at no cost to the government within

4 hours.

(IAW PWS para 1.6.1)

PRS # 2

All dispatched drivers must possess the driver’s license that were issued/approved by

ROK Government and comply safety training that was mandated by the ROK

Government.

(IAW PWS para 1.7.3.2.1)

The contractor shall provide all dispatched drivers’ license that were issued/approved by

ROK Government and comply safety training that was mandated by the

ROK Government.

0 defects 100 %

Inspection.

CDR will be written to show poor performance. The contractor will contact the COR within 2 hours and perform re-work at no cost to the government within

4 hours.

PRS # 3

The Contractor shall provide each employee an identification (ID) badge on contract starts date or employment start date.

(IAW PWS para 1.7.3.2)

The contractor shall report and receive approval for the ID badge from the KO before contract start date.

0 defects 100 %

Inspection

RANDOM

SAMPLING.

CDR will be written to show poor performance. The contractor will contact the COR within 2 hours and perform re-work at no cost to the government within

4 hours

PRS # 4

The Contractor shall ensure temperature-controlled device

0 degrees (Freeze) and 34 degrees (Chill). (IAW PWS para 1.6.1.1.1.-4.)

Tracking Device

(Temptail) with + and - 2 degrees

2 degrees +/- RAMDOM

SAMPLING

The Contractor shall contact the COR within 2 hours and correct at no cost to the Government within 4 hours.

PART 9

ATTACHMENT/TECHNICAL EXHIBIT LISTING

9. ATTACHMENTS/TECHICAL EXHIBITS:

Attachment 1 – Exhibit Line-Item Numbers (ELINs) List

Attachment 2 – Technical Exhibit – POL Estimated Quantity

Attachments 3

a. EATC Form 114, Inspection of Commercial Vehicle

b. DD Form 626, Motor Vehicle Inspection

c. EATC Form 36, Transportation Ordering

d. 79-3EK, Government Bill of Landing (GBL)

e. DD Form 1384, Transportation Control and Movement Document

f. Mileage Chart (As of Dec 2008)

g. DD 1423-1, Contractor Data Requirements List

h. DA Form 1687 Notice of Delegation of Authority to Receipt for Supplies

Attachment 4 – Delivery Schedules for Humphreys CDC, Osan CDC, and 35th ADA

(End of Summary of Changes)