Amendment One.docx

SAP

State of South Carolina

AMENDMENT ONE

(Only items answered in the Q&A or highlighted are subject to additional questions.)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019234 3/17/2020

JO MARIE BROWN,CPPO,CPPB

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Dining, Vending and Catering Services

USING GOVERNMENTAL UNIT: Piedmont Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 4/02/2020 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 3/23/2020 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.)

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal DATE & TIME: 03/05/2020 at 10:00 am

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Piedmont Technical College 620 N. Emerald Road, Bldg A. Room 121-A Greenwood, SC 29646

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of (120) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, part (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, part (5)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation

(1) by signing and returning the amendment,

(2) by identifying the amendment number and date in the space provided for this purpose on Page Two,

(3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

Questions and Answers

1. When was the last date for the cafeteria operation at Piedmont Tech?

The cafeteria last operated in May 2017.

2. Did Piedmont Tech provide any type of financial assistance for this service?

The college paid all utilities and phone service. In addition, the college constructed the current counter and serving line.

3. Is there any sales information from the past cafeteria provider?

That information is not available.

4. Can you provide sales for cold beverages, coffee, snacks, and food from the current bookstore operations?

That information is not available.

5. Can you provide sales for the current vending program for the past year?

$75,740.75

6. What is the current commission rate?

20%

7. Will the bookstore be forced to sell their similar products (candy, chips, drinks) at the same prices as the cafeteria/Market Operator?

No.

8. With the assumption that the cafeteria and markets will lower vending sales, is there any flexibility in the requirement for 3 year old or less equipment?

No.

9. Are you looking for Food service provider in your cafeteria and catering? If this is, a yes is there any way we can Bid on being the drink provider for that service?

One vendor will provide all services as stated in the RFP.

10. The RFP states this is a bid for catering, cafeteria, and vending. Based on the answer for the first question, can we bid separately on the beverage vending?

One vendor will provide all services as stated in the RFP.

11. How many vending machine are there currently between Piedmont Techs 8 campuses.

See the RFP Exhibit G for this information.

12. Is there any way you can provide sales data on all vending machines?

Past year vending machine sales data by campus:

13. Does this RFP affect our current relationship with Barnes and Noble on campus, which is currently shared by Coke and Pepsi?

No, this contract is completely separate from other vending agreements.

14. How many people responded to survey? What percentage of respondents were Students and what percentage was faculty/staff?

15. How many faculty/staff members are there at Greenwood main campus?

16. What was student population at Greenwood campus for Fall of 2019?

2,424 students

17. Of the student population at Greenwood campus for Fall of 2019, how many students were enrolled in evening classes?

How many are e-students?

E-Classes do not have campus designations.

37 students have at least ONE WEB schedule type class (online class.)

644 Students have at least ONE Web Hybrid (part web, part traditional) class.

18. After initial 12 months of term if a price increase is requested and approved by Piedmont Tech can the price increase be implemented immediately?

No, the price increase would be implemented at the next contract term start date.

19. Please update café layout to include counter & counter wall dimensions to determine distance between hood and counter.

See attachment: Updated Café Layout. Please note the deletion of the office space on the right and the addition of the office space on the left.

20. Would the college be open to providing modifications to counter area in café?

Yes, the college is open to the removal, moving, or modifying the counter area in the café. We will need to know the specific request(s) in order to determine the dollar amount of commitment.

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