AMENDMENT ONE.doc

SAP

State of South Carolina Invitation For Bid

AMENDMENT ONE

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028225 04/03/2025

REBECCA DABNEY

803-299-1624 Becky.dabney@scmd.sc.gov Adjutant General's Office 1 National Guard Road Columbia SC 29201-4752

DESCRIPTION: Grounds Maintenance Greenville

USING GOVERNMENTAL UNIT: Adjutant Generals Office

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 04/23/2025 10:00 AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/15/2025 17:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE ONLY

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

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PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) _________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause) ____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses) ____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS (FEB 2015)

(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140] [02-2A095-2] QUESTIONS MUST BE EMAILED TO BECKY.DABNEY@SCMD.SC.GOV BY 5:00 PM ON 4/15/2025.

NO QUESTIONS WERE RECEIVED DURING THE QUESTION PERIOD.

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SAP

III. SCOPE OF WORK/SPECIFICATIONS

The Adjutant General’s Office has a requirement for grounds maintenance at facilities near the Greenville Donaldson Field Airport. The areas of the complex are divided based on the facilities funding. Bids for this solicitation must list amounts separately for each of the following three facilities. The areas include all Storage Buildings, Parking Areas, Parking Lots, Fence Lines, Landscaped Areas and Islands at three facilities:

Army Aviation Support Facility #2, 129 Connecticut Ct, Greenville SC 29605;

Facility Maintenance Support #1, 935 Perimeter Rd, Greenville SC 29605 and

Greenville Armory - 902 Perimeter Rd, Greenville SC 29605 Contractor shall furnish all labor, equipment, tools, supplies, materials, supervision and transportation to provide grounds maintenance as specified herein. All work to occur between 7:00 AM and 3PM Tuesday through Friday, except for State and Federal holidays. These are military facilities and contractor personnel must have valid ID for access.

1. Perform a bi-weekly mowing during the months of May through October.

2. Mow grass to a height of 2 ½ inches.

3. Prior to mowing the contractor shall pick up and dispose of all trash and litter. Trash and litter include paper, plastic, bottles, cans, cardboard, and other solid materials and foreign debris.

4. Remove all grass clippings from inside and outside of any perimeter fencing to include sidewalks, driveways and parking lots after each mowing.

5. Replace any plants, shrubs, or trees damaged by any inappropriate mowing or edging at no charge to the agency.

6. Edging to be done after each mowing session around all structures, sidewalks, and walkways.

7. Mechanically trim all hard to mow areas around plants, structures, and fence lines.

8. Remove all limb and shrub debris, trimmings, and litter from all grounds after every cut.

Following safety procedures are of the utmost importance. The Agency reserves the right to stop work not performed with proper safety precautions. The contractor shall take all reasonable precautions for the safety and protection of persons and property to prevent damage, injury or loss to same. The contractor is responsible for all accidents during or related to performance of this contract. Damage to property shall be repaired or replaced to the satisfaction of the Agency within 30 days of damage.

The Contractor is liable for:

Any damage to agency facilities or property and the personal property of employees, staff and visitors due to the operation of equipment in performance of the contract.

Damage to plant material or lawns due to improper horticultural practices.

All equipment, vehicles and trailers used by the contractor shall be in good repair and made available for inspection by the Agency upon request.

The Contractor will carry a Commercial General Liability policy with limits of no less than $1,000,000 per occurrence and $3,000,000.00 in the aggregate. Also required is a Workers Compensation policy with coverage on Contractor, its operators and employees to cover all claims with a minimum no less than current statutory requirements. Upon award, the Contractor shall provide a certificate of insurance to prove coverage adding the Adjutant General’s Office as additional insured. The Contractor is also responsible for maintaining any licenses and/or permits required by law for activities on property owned or managed by the Adjutant General’s Office.

Email invoices after completion with detailed work description after each monthly performance to invoices@scmd.sc.gov.

The invoice shall include:

a) Contractor’s name

b) Invoice date

c) Dates of service

d) Invoice number

e) Contract number

f) Purchase order number

g) Charge for each individual facility

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VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Product Catg.:

ChangeItem Description: May-Sept 2x/month GroundsMaint AASF2

Tendering Text:

Internal Item Number: 1

Product Catg.:

Item Description: May-Sept 2x/month GroundsMaint FMS1

Tendering Text:

Internal Item Number: 2

Product Catg.: .

Item Description: May-Sep 2x/mth GroundsMaint GvilleArmory

Tendering Text:

Internal Item Number: 3