Amendment Number Three.pdf

SAP

State of South Carolina

Amendment Number Three

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028673 10/01/2025

TERESA LIVINGSTON

8038965310 livingstont@sctechsystem.edu SC Technical College System Attn: Procurement Office 111 Executive Center Drive, Suite 106 Columbia SC 29210

DESCRIPTION: Landscaping & Ground Maintenance for Piedmont Technical College

USING GOVERNMENTAL UNIT: State Board for Tech & Comprehensive Ed

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/15/2025 10:00 AM, Eastern Standard Time (See "Deadline For Submission Of

Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/18/2025 10:00 AM, Eastern Standard Time (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Online Bidding Preferred

CONFERENCE TYPE: Non Mandatory DATE & TIME: 09/10/2025 10:00 AM, Eastern Standard Time

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Piedmont Technical College

620 Emerald Rd, North

Facility Conference Room

Greenwood, SC 29646

AWARD &

AMENDMENTS

Award will be posted on 10/22/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENT # 3

Solicitation # 5400028673 – AMENDMENTS TO SOLICITATION (JAN 2004)

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b)

Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

The opening date has been changed to 10/15/202. There is no change in the opening time.

The award posting date has been changed to 10/22/2025.

Responses to the questions that were submitted by the designated date and time on the cover page.

1. Herbicides/Fertilizers: Are there any restrictions or approved lists for products used on campus grounds (e.g., specific active ingredients or brands permitted/prohibited)?

Currently, there are no prohibited fertilizers or herbicides. However, we would need to be provided with SDS Sheets for any chemicals you plan to use on the site prior to using them and we will review them at that time.

2. Campus Access Coordination: Will a single PTC representative coordinate access across all eight campuses, or should we plan to coordinate individually with each site?

Access Coordination will be done with the following people at the locations they are responsible for with

Wayne Shirley reserved for emergency needs…see list below:

Name: Wayne Shirley (All Campuses)

Name: Craig Mayo (Greenwood Campuses)

Name: Billy Whitmer (McCormick, Saluda, Edgefield, and Abbeville Campuses)

Name: Curtis Hilly (LCAM, Laurens, and Newberry Campuses)

3. Staff Screening: Are security or background checks required for personnel working on campus?

If so, what standards/documentation and lead times apply?

A pre-employment background check that would cover the last 10 years is the standard that we would recommend.

4. Project Kick-Off: Will there be a kick-off meeting prior to the start of services in October 2025?

If yes, please advise on the anticipated date, location, and required attendees.

Once the new landscaping contract(s) are established, we will immediately set up meeting(s) to get to know each other and discuss the next steps prior to work beginning.

5. Mulch/Plant Materials: Will mulch or plant materials be provided by the college, or should they be included in the pricing?

PTC will provide ground cover (Pine Straw, Mulch, etc.) and plants as determined. The ground cover / plants will be located either on the Greenwood Campus or at a local vender. The contractor will be responsible for loading, hauling / transporting and distributing the ground cover / plants.

Section III. Scope of Work/Specification has been revised and replaced with the following:

III. SCOPE OF WORK/SPECIFICATIONS

Piedmont Technical College (PTC) opened in the fall of 1966. PTC has grown into a multi-service, two-year comprehensive college offering numerous educational opportunities in college transfer credit and noncredit health, public service, business, industrial engineering, nuclear and computer technology programs.

PTC currently has eight campus locations within the College service areas. See attachment A- H –

Campus Maps for detailed overview of the various campus demographic. As PTC serves the community, it is important to ensure its appearance is maintained to the highest standards for students, faculty, staff and visitors.

The scope of this contract is to establish a contract Grounds and Landscaping Services for Piedmont

Technical Colleges Campuses.

A. Services Required and Frequency Internals

1.Property includes all grass areas, around trees, ornamental shrubs, sidewalks, recreational areas, parking areas and the related grounds All lawn areas will be mowed beginning in Apri1st through November 30th every week (4 times a month). December 1st through March 31st bi-weekly (every other week). Total of 17 weeks in the winter and 35 weeks in the summer.

2.County Campuses – Contractor must allocate time for each campus sites to accomplish the same duties as outlined in the scope herein of this solicitation.

3.Services rendered to the County Campus sites will be conducted from Monday thru

Thursday 8:00 AM until 5:00 PM. Greenwood Campus has the same schedule, but Fridays are open for work between 8:00 AM until 5:00 PM.

4.Contractor Affidavit must be signed by a PTC representative to ensure services was complete to the County Campus Directors approval.

5.The Contractor is responsible to furnish all equipment, tools and chemicals necessary to perform the services herein outlined in this solicitation.

6.The Contractor shall provide a level of maintenance and performance that will present a clean and neat appearance upon completion of work. Contractor shall perform work contemplated herein in a good and workmanlike manner to the satisfaction of Facilities Management. The

Facilities Management representative shall be the sole judge as to whether Contractor’s work conforms to the scope of services.

7.The Contractor shall furnish all materials as listed in contract unless otherwise stated including, equipment, and adequate manpower to perform the work of this contract. The Contractor shall submit a list containing the names of the manufacturer of all equipment, and materials of this contract with Piedmont Technical College. Piedmont Technical College reserves the right of approval. Piedmont Technical College assumes no responsibility for damage or theft of the

Contractor's Materials or Equipment. Piedmont Technical College assumes no responsibility for damage to or theft of the Contractor employees' personal belongings brought into the campus.

8.Contractor is responsible for all the following in regards to this solicitation.

B. Mowing

1. All lawn areas will be mowed beginning in Apri1st through November 30th every week (4 times a month). December 1st through March 31 bi-weekly (every other week). Total of 17 weeks in the winter and 35 weeks in the summer.

2. The grass shall be cut to a height of 3-3.5” in the spring and fall and 2-2.5” in summer. The contractor shall mow and trim all grass areas during growing and non-growing season

3. Dead limbs, trash, etc. must be removed during regular service before mowing begins to maintain a neat appearance at all service locations.

4. Special care will be taken when mowing, edging or weed eating in the presence of the public (faculty, staff, students or visitors

5. Mowing, edging weed eating against or toward vehicles is prohibited.

6. Equipment will not be used or moved in the breezeway located throughout PTC campuses.

7. If damage is caused by the Contractor’s equipment or laborers, the contractor will assume sole responsibility for all damages.

8. Mowing must be done in a manner that does not leave tire marks or damage to turf around trees.

9. Grass clippings will not be allowed to accumulate at any time

10. Clipping will be bagged and/or “wind-rows” will be raked. One area of the lawn should be completed (including edging, trimming and blowing sidewalks, parking lots, etc.) before moving to another area. A neat, well-groomed appearance must be maintained areas throughout the year.

11. Extreme care must be taken to prevent damage to property (HVAC units, posts, columns, signs, lights, etc. Any damage to the College property must be reported immediately to the

Campus Facilities Director.

12. Weeding – All overgrown grass areas, and trim shall be weeded every two weeks.

13. Trash and debris must be picked up and disposed of in the proper receptacles.

14. Blowing - All hard surfaces (i.e. curbs, sidewalks, driveways) will be blown free of all minor clippings and debris immediately following each visit. The bulk of the clippings etc.

from mowing will be removed from the site. All surface parking spaces shall be blown and clear of debris.

15. Preventative Services – All grass areas shall be treated with preventative weed control.

16. The Contractor is responsible for reporting any caused property damage immediately. The

Contractor will be responsible for any costs associated to fix or replace all damage.

C. Edging

1. The Contractor shall edge with an approved edger on all sidewalks, drives, curbs and around all objects or structures at each scheduled cutting.

2. Chemicals cannot be used for control for these on sidewalks, drives and curbs.

3. Dirt and clipping will be swept and blown from the sidewalk immediately after completing of edging.

4. Requirements for ground preparation for special events will be coordinated with the

Contractor to permit normal work scheduled to be adapted to meet the college needs.

Where extra service is required, then Contractor shall provide a service rate at the request if it is outside the normal contracted service.

5. Consideration of all factors will help determine the rate of reimbursement for such occurrences. The Contractor will be compensated for major clean up after stores or special events using extra labor provisions.

D. Leaf Control

1. Leaf removal is required weekly during the month of October, November, and

December.

2. The Contractor will rake; vacuum and removal all leaves from the grassed areas.

3. All trash must be put into the appropriate dumpsters located at each site.

4. All boundary fences and ditches are to be maintained to be clear of grass.

E. BEDS MAINTENANCE:

Weeding and replenishing all beds shall be part of this contract. All beds and areas with ground cover will be cleaned/refreshed monthly for a manicured appearance. A manicured appearance is defined as weed and grass control for the purposes of the beds. This is a scheduled critical task. Herbicides and “hand pulled” methods will be used for continuous weed control. Beds include but not limited to – parking lot islands, planted areas, dividing sections and manicured areas. If plants or beds are damaged due to chemical control of weeds, the contractor will be responsible for the replacement.

F. PRUNING:

Pruning shall be in a manner appropriate to the natural character and growth of each plant and done three (3) times a year, March, July, November for shrubbery and February for trees. All plants will be pruned as necessary to maintain appearance as designated in the contract. All suckers or exceptional growth, and all damaged or broken branches shall be removed during regular service. A well-manicured appearance must be maintained. Branches and clippings will be removed on the same day of pruning. Mature trees and shrubs will not be allowed to grow within two (2) feet of building walls. Trees or shrubs adjacent to building will not be allowed to grow above the roof line and will be pruned back from the bottom allowing air circulation. All limbs that fall from natural causes will be removed by the contractor.

1.Requirements for grounds preparation for special events will be coordinated with Contractor to permit normal work schedule to be adapted to meet needs. Where extra service is required, the

Contractor shall provide such service at an agreed upon rate.

2.Services required because of unusual weather phenomenon will be mutually agreed upon by the

Contractor and Piedmont Technical College. Consideration of all factors will help determine the rate of reimbursement for such occurrences. The Contractor will be compensated for major clean-up after storms or special events using extra labor provisions. Fertilizer will be applied to all grassy areas once per year during Piedmont Technical College’s Spring Break (date to be determined). Piedmont Technical College will provide fertilizer, but the contractor is responsible for the amount of Fertilizer needed to complete the task.

3.Winter Rye Seed shall be sown once a year in September, using broadcast method. Piedmont

Technical College will provide winter rye seed, but the contractor is responsible for the amount of Seed needed to complete the task.

G. MATERIALS, EQUIPMENT, CHEMICALS, AND SUPPLIES

1.The Contractor will be responsible for labor and to provide materials (unless noted that Piedmont

Technical College will provide material).

2.Over seeding shall be performed in 2024, 2027, etc. (Every 3 Years). The preferred method is the spike method. Piedmont Technical College will provide the seed and will determine the schedule for this process.

3.Lime will be applied in 2024, 2026, etc. (Every 2 Years) of contract between March – April of the Fiscal Year. Piedmont Technical College will provide the lime.

4.The Contractor shall provide herbicides and chemicals needed for shrub care and weed control in and around beds and sidewalks.

5.All chemicals proposed to be used in the operation of this contract must be approved by Facilities

Management. This includes weed killers, growth retardants, reemergence, herbicides, and pesticides with the primary focus on flower and shrub beds.

6.Ground cover shall be applied for a 2” coverage. This will be a continual process during the regular service for Bed Maintenance. PTC will provide ground cover, which will be located on the Greenwood Campus for distribution to all sites unless local vendors in the area of the

Campuses can be found.

7.The Contractor will be responsible for the hauling and distribution of the ground cover. This will be the responsibility of the Contractor as a part of this contract.

8.Fertilize trees with the detailed schedule that the Contractor must supply prior to the start of work. The schedule must include the number applications, the date of applications, the products the Contractor plans to apply, and copy of the Material Safety Data Sheet (MSDS) for all of the chemicals proposed to fertilize the trees and shrubs. The property manager--prior to starting work--must approve the plan.

H. CONTRACTOR’S EMPLOYEES

1.All personnel assigned by the Contractor for the performance of the work of this shall be a minimum of 18 years old employees, qualified for this type work. Recommend a minimum of six months experience as a Grounds Maintenance Technician.

2.The Contractor shall submit the names, addresses, and phone numbers of all his personnel engaged in the work of this contract and submit updated lists as changes occur to Facilities

Management.

3.All employees of the contractor must wear a uniform with the company's name.

4.Prior to offering employment, all of the Contractor’s employees will be screened by the

Contractor.

5.Fraternization is not allowed between the contractor's personnel and Technical College students.

6.All Contractor personnel must conduct themselves in a safe, courteous and professional manner while on PTC’s premises. Fraternization between the Contractor’s employees and PTC’s students, faculty or staff is prohibited. Rude, abusive or degrading behavior will not be permitted on the job site. Heckling and/or catcalling directed towards students, faculty or staff or any other person on PTC’s property is prohibited. Any violation of the rules may result in contract termination with no expense to the College.

7.In accordance with PTC policy (see policy here), the use of tobacco, tobacco-related or electronic cigarettes are not permitted on campus.

8.At any time, the Contractor may be asked by PTC to submit a criminal background check for its employees and/or subcontractor(s). The background check must include criminal conviction and sex and violent offender registry check. PTC will not be responsible for any costs associated with the background checks

I. SUPERVISION

All service completed on Piedmont Technical College campus/sites shall be adequately supervised. All supervisors assigned by the Contractor for the performance of the work of this contract shall have experience in yards and grounds supervision (minimum of one year) sufficient in a scope and depth to meet the approval of an authorized agent of Piedmont Technical College.

https://www.atc.edu/Portals/0/Documents/Policies/2-3-106.pdf?ver=2019-06-27-150951-737

J.SERVICE

Off Campuses – the supervisor will be required to sign in and out with the Campus Facilities Directors or on staff at the Off-Campus sites for each service. If service occurs during off hours/schedule, notify

Campus Police by calling 864-941-8000

K. Contracting Officer Representative

1. There shall be a designated Contracting Officer's Representative (COR). The CORs may be changed at any time by the Using Entity without prior notice to the contractor and without modification to the contract. The CORs are as follows:

Name: Wayne Shirley (All Campuses)

E-mail: shirley.w@ptc.edu

Telephone: (864) 941-8725 or (864) 993-0410

Name: Craig Mayo (Greenwood Campuses)

E-mail: mayo.w@ptc.ed

Telephone: (864) 941-8335

Name: Billy Whitmer (McCormick, Saluda, Edgefield, and Abbeville Campuses)

E-Mail: whitmer.b@ptc.edu

Telephone: (864) 554-0775

Name: Curtis Hilly (LCAM, Laurens, and Newberry Campuses)

E-Mail: hilley.c@ptc.edu

Telephone: (864) 993-1921

2. The responsibilities and limitations of the COR are as follows:

a. The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor and Procurement Officer. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

b. The COR is not authorized to make any commitments or otherwise obligate the

State or authorize any changes which affect the contract price, terms or conditions.

Any contractor request for changes shall be referred to the Procurement Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Procurement Officer. The Procurement Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

L. Provisions

1. PTC will provide all edging, shrub cutting, mulch/pine straw, flower bed maintenance and leaf control during fall/winter months.

M. Communications Plan

Site Visits-Periodic Walk through will be required with a member of PTC Campus staff. Any deficiencies noted will be corrected by the Contractor at no additional cost to PTC. These will be scheduled quarterly or on an ad hoc basis with a staff member PTC Facilities Department.

mailto:mayo.w@ptc.ed mailto:whitmer.b@ptc.edu mailto:hilley.c@ptc.edu

N. End of Contract Concerns

Until the end of the contract, the Contractor is responsible for keeping lawn/ landscaping free of debris and well-manicured.

O. Invoices

Each weekly service will be shown on one invoice for each location. Each invoice must include the date of service, location, and amount as per contract. Invoices will not be processed until all Grounds

Contractor Affidavit have been submitted.

END OF THE AMENDMENT