AMENDMENT_NO_1_Custodial_Services.pdf
PDF 141 KB Posted
- Solicitation number
- S-P00140-00011412
- Issued by
- Lane County, Oregon
About this file
AMENDMENT NO. 1 - CITY OF NEWPORT, OREGON RFP FOR CUSTODIAL SERVICES
This is an Amendment No. 1 document for a Request for Proposal issued by the City of Newport, Oregon for custodial services across nine municipal facilities. The services encompass cleaning of City Hall offices and conference rooms (12,000 sq ft), Police Department (7,500 sq ft), 60+ Activity Center (24,785 sq ft), FBO building at Newport Municipal Airport (2,400 sq ft), Public Works Shop (8,200 sq ft), Water Treatment Plant (13,676 sq ft), Wastewater Treatment Plant (2,100 sq ft), Library (12,925 sq ft), and Fire Station (3,200 sq ft), totaling approximately 86,781 square feet. The facilities contain a combined total of 27 public restrooms, 4 locker rooms, and 4 shower stalls across various locations. A Pre-Proposal Conference and Tour was scheduled for Thursday, September 12, 2024, at 10:00 A.M. to address questions regarding the RFP and provide facility tours. No specific contract award date, contract term, or renewal options are detailed in this amendment document.
The current incumbent service provider is Associated Cleaning Services, Inc., with current monthly pricing totaling $9,305.81 across all locations, ranging from $52.77 at the Fire Station to $3,249.62 at the Library. The City does not provide consumables such as toilet paper and hand soap; successful proposers must supply these items and bill the City on a cost-plus-handling fee basis, with consumable expenses excluded from the primary proposal pricing. No surety, payment, or performance bond is required for this contract. However, any contractor awarded the contract must obtain a Property Services Contractor License through the Oregon Bureau of Labor and Industries (BOLI). The City has not disclosed a not-to-exceed budget for this procurement.
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Text version
CITY OF NEWPORT, OREGON
AMENDMENT NO. 1
RFP FOR CUSTODIAL SERVICES
Email Question and Answer Summary
1. What is the estimated square footage of each location to be cleaned?
a. City Hall offices and conference rooms: 12,000 sq ft
b. Police Department: 7,500 sq ft
c. 60+ Activity Center: 24,785 sq ft
d. FBO building at the Newport Municipal Airport: 2,400 sq ft
e. Public Works Shop: 8,200 sq ft
f. Water Treatment Plant: 13,676 sq ft
g. Wastewater Treatment Plant: 2,100 sq ft
h. Library: 12,925 sq ft
i. Fire Station: 3200 sq ft
2. Is there a surety, payment, or performance bond requirement for this contract?
a. No
3. Can the Contractor License with BOLI: Can this be waived in the case of a janitorial service provider (vendor) contract that is not related to construction or contracting?
a. Any contractor awarded the contract must have a Property Services
Contractor License through BOLI.
4. What is the incumbent service provider's company name?
a. Associated Cleaning Services, Inc
5. Please provide the current cost or a ‘how-to obtain’ the existing incumbent pricing with a breakdown of cost per location.
LOCATION CURRENT MONTHLY PRICING
City Hall with Police Department $1,739.20 60+ Activity Center $1,511.19
FBO building @ Newport Airport $491.02 Public Works Shop $718.50
Water Treatment Plant $867.70
Wastewater Treatment Plant $676.01 Library $3,249.62
Fires Station $52.77
6. Do you have a not-to-exceed budget that you can share?
a. No
7. Approximately how many restrooms are to be cleaned in each location, and are there any shower stalls or workout facilities to be cleaned?
a. City Hall offices and conference rooms: 2 public restrooms
b. Police Department: 2 restrooms and 2 locker rooms
c. 60+ Activity Center: 4 public restrooms
d. FBO building at the Newport Municipal Airport: 2 public restrooms
e. Public Works Shop: 4 restrooms with showers
f. Water Treatment Plant: 2 restrooms with showers
g. Wastewater Treatment Plant: 1 restroom, 2 locker rooms with showers
h. Library: 4 public restrooms
i. Fire Station: 4 restrooms and 1 shower
8. Do you provide consumables such as toilet paper, hand soap, etc.? If not, can we exclude consumables from cost pricing and offer them on a cost-plus-handling fee basis?
a. The City does not provide consumables. It is the responsibility of the successful proposer to order, supply, and bill based on a cost-plus handling fee. Consumable expenses are to be excluded from this proposal.
9. Pre-proposal Conference Details
a. A Pre-Proposal Conference and Tour has been scheduled to answer questions about this RFP on Thursday, September 12, 2024, at 10:00
A.M.
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