Amendment A00001 -36C77625Q0131 to RFQ - Data QualityTech and Functional Supp.docx

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Data Quality Technical Analysis & Functional Support
Solicitation number
36C77625Q0131A00001
Issued by

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This document is an Amendment A00001 to a Request for Quotes (RFQ) for Data Quality Technical and Functional Support services for the Department of Veterans Affairs. The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and seeks a contractor to provide data quality technical analysis and functional support. The base contract period is from April 25, 2025, to March 24, 2026, with four additional one-year option periods. The current incumbent is Fulcrum Vets, LLC, and the previous contract was valued at $3,813,479.55.

Key details include a firm-fixed price contract requiring approximately three full-time equivalents (FTEs) to perform data quality tasks such as business document reviews, technical document reviews, data quality issue identification, analytics reporting, and support for the Electronic Health Record Modernization (EHRM) program. The response due date has been extended to April 2, 2025, at 1:00 PM Eastern, with an anticipated award in late April 2025. The solicitation requires detailed technical submissions, past performance references, pricing information, and compliance with Section 508 accessibility standards. The contract will involve working closely with VA's Office of Information & Technology (OI&T) and using various data analysis platforms and tools.

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

A00001 03-24-2025

36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

36C77625Q0131

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-02-2025 1:00pm EDT See CONTINUATION Page

The purpose of this Amendment is to:

1. Extend response due date FROM 3/27/25 - TO 4/2/2025, 1:00PM Eastern

2. Correct POP on CLINS 0011, 0013, 0022 FROM: POP Start 03/25/2026-POP End: 03/24/2026 TO POP Begin: 04-25-2025 - POP End: 03-24-2026

3. Section E1-Instructions to Offerors, B(1) Format has been updated to further clarify submission assembly as well as page limit clarification.

4. Answer 120 vendor questions - See Attached

Roberto DeJesus

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
11.00
EA
__________________
__________________

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Base POP Begin: 04-25-2025 POP End: 03-24-2026 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services PRODUCT/SERVICE CODE: R702 - Support - Management: Data Collection

1.00
EA
__________________
__________________

5.2A - Guidance and recommednations

POP Begin: 04-25-2025 POP End: 03-24-2026

2.00
EA
__________________
__________________

5.2B - Expertise and Guidance

POP Begin: 04-25-2025 POP End: 03-24-2026

7.00
EA
__________________
__________________

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 04-25-2025 POP End: 03-24-2026

24.00
EA
__________________
__________________

5.3A - Business Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

23.00
EA
__________________
__________________

5.3B - Technical Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

36.00
EA
__________________
__________________

5.4A - Data Quality Issues

POP Begin: 04-25-2025 POP End: 03-24-2026

11.00
EA
__________________
__________________

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 04-25-2025 POP End: 03-24-2026

11.00
EA
__________________
__________________

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 04-25-2025 POP End: 03-24-2026

23.00
EA
__________________
__________________

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 04-25-2025 POP End: 03-24-2026

23.00
EA
__________________
__________________

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 04-25-2025 POP End: 03-24-2026

47.00
EA
__________________
__________________

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 04-25-2025 POP End: 03-24-2026

20.00
EA
__________________
__________________

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 04-25-2025 POP End: 03-24-2026

20.00
EA
__________________
__________________

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 04-25-2025 POP End: 03-24-2026

20.00
EA
__________________
__________________

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 04-25-2025 POP End: 03-24-2026

8.00
EA
__________________
__________________

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 04-25-2025 POP End: 03-24-2026

10.00
EA
__________________
__________________

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 04-25-2025 POP End: 03-24-2026

20.00
EA
__________________
__________________

OPTIONAL - 5.8a - Business Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

20.00
EA
__________________
__________________

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

18.00
EA
__________________
__________________

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 04-25-2025 POP End: 03-24-2026

15.00
EA
__________________
__________________

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 04-25-2025 POP End: 03-24-2026

1.00
EA
__________________
__________________

Not To Exceed (NTE) Travel

POP Begin: 04-25-2025 POP End: 03-24-2026

12.00
EA
__________________
__________________

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 1 POP Begin: 03-25-2026 POP End: 03-24-2027

1.00
EA
__________________
__________________

5.2A - Guidance and recommednations

POP Begin: 03-25-2026 POP End: 03-24-2027

2.00
EA
__________________
__________________

5.2B - Expertise and Guidance

POP Begin: 03-25-2026 POP End: 03-24-2027

8.00
EA
__________________
__________________

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2026 POP End: 03-24-2027

26.00
EA
__________________
__________________

5.3A - Business Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

27.00
EA
__________________
__________________

5.3B - Technical Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

36.00
EA
__________________
__________________

5.4A - Data Quality Issues

POP Begin: 03-25-2026 POP End: 03-24-2027

12.00
EA
__________________
__________________

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2026 POP End: 03-24-2027

12.00
EA
__________________
__________________

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2026 POP End: 03-24-2027

24.00
EA
__________________
__________________

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2026 POP End: 03-24-2027

24.00
EA
__________________
__________________

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2026 POP End: 03-24-2027

50.00
EA
__________________
__________________

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2026 POP End: 03-24-2027

20.00
EA
__________________
__________________

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2026 POP End: 03-24-2027

20.00
EA
__________________
__________________

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2026 POP End: 03-24-2027

20.00
EA
__________________
__________________

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2026 POP End: 03-24-2027

8.00
EA
__________________
__________________

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2026 POP End: 03-24-2027

10.00
EA
__________________
__________________

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2026 POP End: 03-24-2027

20.00
EA
__________________
__________________

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

20.00
EA
__________________
__________________

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

18.00
EA
__________________
__________________

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2026 POP End: 03-24-2027

15.00
EA
__________________
__________________

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2026 POP End: 03-24-2027

1.00
EA
__________________
__________________

Not To Exceed (NTE) Travel

POP Begin: 03-25-2026 POP End: 03-24-2027

12.00
EA
__________________
__________________

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 2 POP Begin: 03-25-2027 POP End: 03-24-2028

1.00
EA
__________________
__________________

5.2A - Guidance and recommednations

POP Begin: 03-25-2027 POP End: 03-24-2028

2.00
EA
__________________
__________________

5.2B - Expertise and Guidance

POP Begin: 03-25-2027 POP End: 03-24-2028

8.00
EA
__________________
__________________

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2027 POP End: 03-24-2028

26.00
EA
__________________
__________________

5.3A - Business Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

27.00
EA
__________________
__________________

5.3B - Technical Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

36.00
EA
__________________
__________________

5.4A - Data Quality Issues

POP Begin: 03-25-2027 POP End: 03-24-2028

12.00
EA
__________________
__________________

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2027 POP End: 03-24-2028

12.00
EA
__________________
__________________

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2027 POP End: 03-24-2028

24.00
EA
__________________
__________________

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2027 POP End: 03-24-2028

24.00
EA
__________________
__________________

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2027 POP End: 03-24-2028

50.00
EA
__________________
__________________

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2027 POP End: 03-24-2028

20.00
EA
__________________
__________________

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2027 POP End: 03-24-2028

20.00
EA
__________________
__________________

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2027 POP End: 03-24-2028

20.00
EA
__________________
__________________

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2027 POP End: 03-24-2028

8.00
EA
__________________
__________________

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2027 POP End: 03-24-2028

10.00
EA
__________________
__________________

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2027 POP End: 03-24-2028

20.00
EA
__________________
__________________

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

20.00
EA
__________________
__________________

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

18.00
EA
__________________
__________________

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2027 POP End: 03-24-2028

15.00
EA
__________________
__________________

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2027 POP End: 03-24-2028

1.00
EA
__________________
__________________

Not To Exceed (NTE) Travel

POP Begin: 03-25-2027 POP End: 03-24-2028

12.00
EA
__________________
__________________

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 3 POP Begin: 03-25-2028 POP End: 03-24-2029

1.00
EA
__________________
__________________

5.2A - Guidance and recommednations

POP Begin: 03-25-2028 POP End: 03-24-2029

2.00
EA
__________________
__________________

5.2B - Expertise and Guidance

POP Begin: 03-25-2028 POP End: 03-24-2029

8.00
EA
__________________
__________________

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2028 POP End: 03-24-2029

26.00
EA
__________________
__________________

5.3A - Business Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

27.00
EA
__________________
__________________

5.3B - Technical Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

36.00
EA
__________________
__________________

5.4A - Data Quality Issues

POP Begin: 03-25-2028 POP End: 03-24-2029

12.00
EA
__________________
__________________

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2028 POP End: 03-24-2029

12.00
EA
__________________
__________________

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2028 POP End: 03-24-2029

24.00
EA
__________________
__________________

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2028 POP End: 03-24-2029

24.00
EA
__________________
__________________

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2028 POP End: 03-24-2029

50.00
EA
__________________
__________________

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2028 POP End: 03-24-2029

20.00
EA
__________________
__________________

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2028 POP End: 03-24-2029

20.00
EA
__________________
__________________

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2028 POP End: 03-24-2029

20.00
EA
__________________
__________________

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2028 POP End: 03-24-2029

8.00
EA
__________________
__________________

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2028 POP End: 03-24-2029

10.00
EA
__________________
__________________

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2028 POP End: 03-24-2029

20.00
EA
__________________
__________________

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

20.00
EA
__________________
__________________

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

18.00
EA
__________________
__________________

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2028 POP End: 03-24-2029

15.00
EA
__________________
__________________

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2028 POP End: 03-24-2029

1.00
EA
__________________
__________________

Not To Exceed (NTE) Travel

POP Begin: 03-25-2028 POP End: 03-24-2029

12.00
EA
__________________
__________________

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 4 POP Begin: 03-25-2029 POP End: 03-24-2030

1.00
EA
__________________
__________________

5.2A - Guidance and recommednations

POP Begin: 03-25-2029 POP End: 03-24-2030

2.00
EA
__________________
__________________

5.2B - Expertise and Guidance

POP Begin: 03-25-2029 POP End: 03-24-2030

8.00
EA
__________________
__________________

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2029 POP End: 03-24-2030

26.00
EA
__________________
__________________

5.3A - Business Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

27.00
EA
__________________
__________________

5.3B - Technical Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

36.00
EA
__________________
__________________

5.4A - Data Quality Issues

POP Begin: 03-25-2029 POP End: 03-24-2030

12.00
EA
__________________
__________________

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2029 POP End: 03-24-2030

12.00
EA
__________________
__________________

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2029 POP End: 03-24-2030

24.00
EA
__________________
__________________

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2029 POP End: 03-24-2030

24.00
EA
__________________
__________________

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2029 POP End: 03-24-2030

50.00
EA
__________________
__________________

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2029 POP End: 03-24-2030

20.00
EA
__________________
__________________

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2029 POP End: 03-24-2030

20.00
EA
__________________
__________________

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2029 POP End: 03-24-2030

20.00
EA
__________________
__________________

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2029 POP End: 03-24-2030

8.00
EA
__________________
__________________

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2029 POP End: 03-24-2030

10.00
EA
__________________
__________________

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2029 POP End: 03-24-2030

20.00
EA
__________________
__________________

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

20.00
EA
__________________
__________________

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

18.00
EA
__________________
__________________

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2029 POP End: 03-24-2030

15.00
EA
__________________
__________________

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2029 POP End: 03-24-2030

1.00
EA
__________________
__________________

Not To Exceed (NTE) Travel

POP Begin: 03-25-2029 POP End: 03-24-2030

GRAND TOTAL
__________________

VA RFQ #36C77625Q0131 – Data Quality Technical & Functional Support Government responses to potential vendor questions.

Q1.Please clarify if the RFQ Response data is 3/26/2025 or 3/27/2025?A1.Response due date is extended to 4/2/2025, 1:00pm Eastern.
Q2.Does the Government intend for response content across all four parts to be included in a single document/volume, or should they be split into multiple documents/volumes?
A2.RFQ Section E1 – Instructions to Offerors, B(1) Format has been updated to reflect the following information: “The submission shall be clearly indexed and logically assembled. Each section shall be clearly identified and shall begin at the top of a page. All pages shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Page limitations are applicable to this procurement. The Table below indicates the maximum page count (if applicable) for each volume of the Offeror’s response. All files will be submitted as either a Microsoft Excel (.XLS) file or an Acrobat (PDF) file. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1”) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view.
Volume Number
Factor
File Name
Page Limitations (see NOTE below)
Volume I
Technical
Tech.pdf
30 Pages
Volume II
Past Performance
Past Perf.pdf
No page limit
Volume III
Price
Price.xls
No page limit
Volume IV
Signed Offer and Other Required Submittals
OfrRep.pdf
No Page limit

NOTE: When using page limitations: A Cover Page, Table of Contents and/or a glossary of abbreviations, acronyms or resumes will not be included in the page count of the technical Volume. However, be advised that any and all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted in an offer will not be evaluated by the Government.

Q3.Can the Government explicitly state the desired volume structure and page limits?
A3.See Q2 above
Q4.Do signature pages count against the 30-page limit. A4.No. See Q2 above.
Q5.Is this requirement fully funded for all option years?A5. This requirement is funded for the Base Period only.
Q6.Has this requirement been reviewed as part of any recent agency-wide program evaluations? A6.We are not aware of an agency-wide program evaluation for this requirement.
Q7Is there a page limit for the past performance volume?
A7No. See Q2 above.

Q8 Are there any foreseeable circumstances that might affect the long-term continuity of this program? A8 There are no foreseeable circumstances.

Q9E.1 Section B.(1) States, “The maximum page count for the Offeror’s proposal shall be 30 pages*”. This statement is not specific to content areas, however, the Key personnel section list a specific page count to that section. For clarity, can the government provide page count by section for all volumes?
A9See Q2 above.
Q10Will the government explain the difference between the "optional" tasks mentioned in sections 5.7-5.10 and the "required" tasks mentioned in sections 5.3-5.6 of the PWS, as they are named the same and read similarly?
A10Optional tasks do not have a requirement at the time of award but may be exercised throughout the period of performance. All base period tasks not identified as Optional are required tasks to be performed after contract award.
Q11RFQ Past Performance – “Up to three references for similar projects from the last three years.” Will references from ongoing projects be accepted if they have relevant past performance within the last three years?
A11Recent and relevant experience within the last three (3) years, including ongoing requirements, can be included in the relevant past performance volume.
Q12Who is the incumbent vendor currently performing this work?
A12Fulcrum Vets, LLC
Q13Can the Government confirm the “basis of estimate” is synonymous with the Price/Cost Schedule located in section B of the solicitation?
A13The Basis of Estimate (BOE) provides information to support how the costs associated with CLINs in the Price Schedule located in Section B were developed.
Q14E.1 Section C(4) SIGNED OFFER AND OTHER REQUIRED SUBMISSIONS – Completion of applicable Section 508 Checklists as described in VAAR 852.239-76. Page 81 states the applicable standards are, "E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines) ,E204 Functional Performance Criteria , E206 Hardware Requirements, E207 Software Requirements , E208 Support".- Can the Government please provide more information or a link to each of the specific checklists required for submission with the proposal?
A14See referenced link www.section508.va.gov provided on Page 81 of the Request for Quotations (RFQ) for the available checklists.
Q15PWS Schedule of Deliverables- The Schedule of Deliverables does not include the option periods. Would the government please consider adding the option periods to the Schedule?
A15No. The applicable Deliverable Schedule for the base period is sufficient. An applicable Deliverable Schedule for an Option Period would be provided with the PWS version associated with that Option Period.
Q16Regarding RFP Section E.1.C(4), which requires the "Completion of applicable Section 508 Checklists as described in VAAR 852.239-76," please confirm whether the Government intends to require the completion and submission of the Section 508 Checklists as part of the proposal? If so, please provide a direct link or fillable form with the specific, applicable checklist as part of the solicitation.

Alternatively, is a statement of compliance on applicable Section 508 accessibility standards sufficient, so long as it includes identifying any exceptions to Section 508 requirements?

A16Request for Quotations (RFQ) Section E.1.C(4) Signed Offer and Other Required Submissions, item 4 requires the completion of applicable Section 508 Checklists as described in VAAR 852.239-76 to be submitted with any response to the solicitation.
Q17Is there a preferred template or format for the Section 508 Accessibility Checklist submission?
A17See referenced www.section508.va.gov in VAAR 852.239-76 for applicable checklist(s).
Q18Please clarify the statement: “The maximum page count for the Offeror’s Proposal shall be 30 pages.” Is the 30-page limit the total number of allotted pages for the entire proposal package? Or is this the referenced page limit the maximum number of pages for the Technical (which includes the 8-page limit for KP resumes)?
A18See Q2 above.
Q19Please clarify if the Past Performance volume is included in the 30-page limit. What is the total number of pages allow for past performance?
A19See Q2 above.
Q20Please clarify whether the volumes listed under section titled “Content” are to be submitted as separate files, or should the volumes be combined into one file?
A20See Q2 above.
Q21Should the SF1449 and other documentation listed as requirements under Part (4) be provided as separate attachments in PDF form, or combined into one file with a cover page titled “Signed Offer and Other Required Submissions”?
A21See Q2 above.
Q22Kindly, with the Government consider extending the proposal due date by one to two weeks to ensure contractors have adequate time to incorporate clarifications resulting from Q&A.
A22See Q1 above.
Q23Will responses to questions be shared with all bidders or only the entity that submitted the question?
A23Responses to questions are provided via RFQ Amendment and posted to Contract Opportunities at SAM.gov for all potential responders to see.
Q24Will the government provide an Independent Government Cost Estimate (IGCE) for this procurement to assist bidders in ensuring competitive and fair pricing?
A24No. An Independent Government Cost Estimate (IGCE) will not be provided.
Q25Can the resumes be formatted in smaller font (e.g. 10-point) to allow more content within the 8-page limit?
A25See Q2 above.
Q26“Section 508 Accessibility Checklist required.”- Is there a preferred template or format for the Section 508 Accessibility Checklist submission?
A26See referenced www.section508.va.gov in VAAR 852.239-76 for applicable checklist(s).
Q27"Proposals will be evaluated based on technical capability, past performance, and price." Will the Government provide further detail on how price reasonable is determined?
A27FAR 15.404-1(b)(2)(I – vii) Price analysis provides examples in determining fair and reasonable pricing.
Q28Should travel and other direct costs be estimated and included in the total price proposal, or will they be reimbursed separately?
A28Travel costs will be included in the contract award as a separate, cost-reimbursable, ‘not to exceed’ line item. There are no contract line items (CLINs) specifically for Other Direct Costs.
Q29Should travel costs be estimated and included in the pricing proposal, or will they be determined post-award based on actual expenses?
A29Travel costs will be included in the contract award as a separate, cost-reimbursable, ‘not to exceed’ line item.
Q30What is the expected timeline for background investigation, and will interim access be granted while investigation are pending?
A3030-45 days depending on Tier level, no access is granted until the background investigation is completed.
Q31PWS- Can you provide more details on how the government will assess contractor performance beyond the general 'satisfactory or higher' standard?
A31The PWS table within Section 6.5 Performance Metrics contains a column titled “Acceptable Levels of Performance”

that identifies “Satisfactory or higher.” This performance level correlates to the Evaluation Ratings Definitions Table found in the Request for Quotations (RFQ) Attachment 3 Quality Assurance Surveillance Plan (QASP) DQ Tech Functional document. Contractor performance will be assessed using the Evaluation Ratings Definitions.

Q32"The Contractor shall ensure the following required forms are submitted to the COR within 5 days after contract award." - Will the government consider an extension for security clearance processing if delays occur in the adjudication process?
A32The forms are required within 5 days in order to initiate the onboarding process for VA access. Delays in

submitting the forms for each contractor delays the start of work on the contract. We will consider a very short extension for any brand new hires.

Q33Will the Government consider extending the submission deadline so bidders can prepare comprehensive responses based on answers to questions?
A33See Q1 above.
Q34Besides travel, are there any other ODCs the government anticipates will be needed for this contract?
A34No.
Q35I see this RFI is set aside for SDVOSBC. My question is if said SDVOSBC is also HUB Zone Certified, when the RFP is posted, will there be an incentive added to the bid for HUB Zone?
A35No.
Q36There appear to be discrepancies in the POPs for CLINs 0011, 0013, and 0022. Could the government confirm the correct performance periods?
A36The period of performance (POP) for CLIN’s 0011, 0013, and 0022 will be 04-25-2025 to 03-24-2026.
Q37Our understanding of the instructions is that the 30-page limit is associated with only the technical content response, exclusive of a Cover Page, Table of Contents and/or a glossary of abbreviations, acronyms or resumes. Can the government please confirm that our understanding is correct? If not, can you please delineate how many pages are allotted per content section (technical, past performance, price, signed offer, and other required submissions)?
A37See Q2 above.
Q38Can you confirm that the 8 page limit in the Key Personnel is included within the 30 page response limit?
A38No, the key personnel/resumes are not included within the 30 pages limitation.
Q39Can the Government clarify what types of existing work might create an Organizational Conflict of Interest with this effort, and specify what type of OCI it would be?
A39This question is too vague to provide an answer.
Q40“Responses to this solicitation shall consist of three (4) parts; Technical, Past Performance, Price, and Signed Offer and Other Required Submissions”. Please clarify the correct number of ‘parts’?
A40There will be four (4) parts. See Q2 above.
Q41Responses to this solicitation shall consist of three (4) parts; Technical, Past Performance, Price, and Signed Offer and Other Required Submissions. Is each ‘part’ to be a separate volume?
A41See Q2 above.
Q42Responses to this solicitation shall consist of three (4) parts; Technical, Past Performance, Price, and Signed Offer and Other Required Submissions. If each ‘part’ is a separate volume, what is the page count for the Past Performance volume?
A42See Q2 above.
Q43The maximum page count for the Offeror’s Proposal shall be 30 pages*. Is the offeror correct in assuming that the page count for the ‘Technical’ is 30 pages?
A43See Q2 above.
Q44Key Personnel (maximum of 8 pages, including resumes) Is the offeror correct in assuming the Key Personnel section has an 8-page count?
A44See Q2 above.
Q45Key Personnel (maximum of 8 pages, including resumes)- Is the offeror correct in assuming the Key Personnel section 8-page count is not included in the Technical 30-page count?
A45See Q2 above.
Q46Can the Government clarify if the 30-page limit for the Offeror’s proposal only applies to the Technical content? If so, is there a page limit to the Past Performance content?
A46See Q2 above.
Q47If our company does not meet certain requirements outlined in the questionnaire, will this negatively impact the evaluation of our proposal for this contract?
A47Without making an assumption, it is unclear what questionnaire is being referred to. This question is too vague to answer.
Q48If our subcontractor meets the requirements outlined in the questionnaire, will the Agency consider this as part of the evaluation, or does the primary contractor (our company) need to meet all requirements independently?
A48Without making an assumption, it is unclear what questionnaire is being referred to. This question is too vague to answer.
Q49Are optional tasks triggered only once base quantities are exceeded?
A49Optional tasks are exercised if the Government needs them.
Q50Key Personnel (maximum of 8 pages, including resumes). Are the eight (8) pages for Key Personnel included in the 30 pages for the technical?
A50See Q2 above.
Q51Is this a new requirement, or is there an incumbent currently performing these services? If so, could you provide the name of the incumbent contractor?
A51There is an incumbent currently performing these services - Fulcrum Vets, LLC.
Q52If this is a continuation of an existing requirement, could you share the dollar value of the previous contract?
A52Previous award value $3,813,479.55.
Q53Can the Government provide an estimated award date?
A53The anticipated award timeframe is late-April 2025.
Q54Can the Government confirm whether the Past Performance section is included in the 30-page proposal limit?
A54See Q2 above.
Q55Document states "Responses to this solicitation shall consist of three (4) parts; Technical, Past Performance, Price, and Signed Offer and Other Required Submissions." Please clarify if there should be 3 or 4 parts.
A55There will be four (4) parts. See Q2 above.
Q56Should all 4 parts of the response (Technical, Past Performance, Price, and Signed Offer and Other Required Submissions) conform to the 30 page limit?
A56See Q2 above.
Q57In the following sentence, "All files will be submitted as either a Microsoft Excel (.XLS) file ", should Microsoft Excel be changed to Microsoft Word?
A57See Q2 above for each volumes file submittal.
Q58Can you confirm that the 8 page limit in the Key Personnel is included within the 30 page response limit?
A58See Q2 above.
Q59What would the Government like to see in the basis of estimate? Is there a template the Government would like us to use?
A59The basis of estimate provides information to support how the costs associated with CLINs in the Price Schedule located in Section B were developed. No specific template is required.
Q60Can the Government confirm that the Questionnaire for Business Associate Agreement attachment is in Attachment 2 and not in Section D of the solicitation?
A60All Attachments to the Request for Quotations (RFQ), including Attachment 2 – VHA 1605.05 Business Associate Agreement, are referenced in Section D.
Q61Can the Government confirm that the VAAR 852.219-75 attachment is located in Attachment 4 and not in Section D of the solicitation?
A61All Attachments to the Request for Quotations (RFQ), including Attachment 4 – VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction, are referenced in Section D.
Q.62Can the Government establish and set a not-to-exceed amount that all offers must adhere to, ensuring a more uniform evaluation of price submissions?
A62No.
Q63Can you confirm that this response is to be submitted entirely as one volume (technical, past performance, pricing, Signed Offer & Other Required Submissions)? If so, how should the 30 page limit be applied?
A63See Q2 above.
Q64In C. Content (1) Technical, the RFQ indicates “Key Personnel (maximum of 8 pages, including resumes)”; however, under B. Proposal Files, (1) Format, it reads “NOTE: When using page limitations: A Cover Page, Table of Contents and/or a glossary of abbreviations, acronyms or resumes will not be included in the page count of the technical Volume.” Can you clarify if / how the page count applies to the resumes?
A64See Q2 above.
Q65Would the Government consider providing a fixed plug “not to exceed number” related to travel for evaluation purposes?
A65The “not to exceed number” pricing shall be submitted by each offeror.
Q66The RFQ lists a due date of 3/27 while GSA eBuy lists a due date of 3/26. Can you clarify the due date?
A66The Response Due Date is extended to 4/2/2025, 1:00pm Eastern.
Q67Can the Government clarify what types of existing work might create an Organizational Conflict of Interest with this effort, and specify what type of OCI it would be?
A67This question is too vague to provide an answer.
Q68Given that the answers to some of these questions will materially affect the content of our response, would the Government consider issuing an extension of the due date to two weeks from the date answers to these questions are posted?
A68See Q1 above.
Q69I respectfully request an extension to the submission deadline.
A69See Q1 above.
Q70Can the Government clarify if the 30-page limit for the Offeror’s proposal only applies to the Technical content? If so, is there a page limit to the Past Performance content?
A70See Q2 above.
Q71Can the Government please share an anticipated award and start date?
A71Anticipated award and start timeframe is late April 2025.
Q72Section E.4, EVALUATION PROCEDURES, indicates "Basis for Award. The Government will award a contract to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered." Can the Government provide the relative importance of the evaluation factors in relation to each other?
A72There is no relative importance of evaluation factors for this requirement. FAR 13.106-1(a)(2)(iii) states – “Solicitations are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.”
Q73Section E.1 C (3) Price (3) PRICE indicates that "The Offeror shall submit a firm-fixed price offer for this contract to include a basis of estimate." It is unclear how the BOE is required to be submitted and how it will be evaluated since there is no indication in the solicitation of evaluating for technical or price realism. Can the Government clarify what is required to be justified in the BOE (e.g., labor hours, mix and quantity of labor, labor rates against PWS requirements or CLINs?) and how it will be evaluated (e.g. as part of technical feasibility or price)?
A73The Basis of Estimate (BOE) provides information to support how the costs associated with CLINs in the Price Schedule located in Section B were developed. There is no template for the basis of estimate. This is a required submission within the Price volume, as indicated in Section E.1 – Instructions to Offerors.
Q74PWS 6.1 states: “The Government anticipates that approximately three (3) FTEs will be required to perform the work outlined in the PWS." Can the Government please confirm that the anticipated 3 full-time equivalents (FTEs) are specific to PWS Sections 5.1 through 5.6 (i.e. non-optional tasks)?
A74The anticipated FTE identified would apply to all requirements of the PWS.
Q75Are the eight (8) pages for Key Personnel included in the 30 pages for the technical?
A75See Q2 above.
Q76Could you please clarify the submission format for the proposal? Specifically: Should we provide the Technical, Past Performance, Price, and Signed Offer (including other required submissions) as separate individual files (e.g., Volume I - Technical & Past Performance, Volume II - Price, Volume III - Signed Offer and Other Required Submissions)? If submitted as separate files, will this format be accepted by the Agency?
A76See Q2 above.
Q77Regarding the page limitation of 30 pages for the Offeror’s Proposal: Does this page limit apply only to the Technical Section, or does it include all other sections (e.g., Past Performance, Price, and Signed Offer with other required submissions)? If the 30-page limit applies to all sections, does it also include certifications and other required documents listed in Section D (Signed Offer and Other Required Submissions)?
A77See Q2 above.
Q78Regarding the ATTACHMENT 2: Business Associate Profile Questionnaire, which is required as part of the proposal submission: If our company does not meet certain requirements outlined in the questionnaire, will this negatively impact the evaluation of our proposal for this contract?
A78A completed version of RFQ Attachment 2 – VHA 1605.05 Business Associate Agreement is a requirement for

Volume IV – Signed Offer and Other Required Submissions.

Q79If our subcontractor meets the requirements outlined in the questionnaire, will the Agency consider this as part of the evaluation, or does the primary contractor (our company) need to meet all requirements independently
A79A completed version of RFQ Attachment 2 – VHA 1605.05 Business Associate Agreement is a requirement for

Volume IV – Signed Offer and Other Required Submissions. This would need to be completed by the contractor responding to the solicitation.

Q 80 On page 62 of the RFQ, the instructions state the total page count should not exceed 30 pages. Is that the total for all 4 sections or just the technical?

A80 See Q2 above.

Q81Would Government confirm whether the 30 page limit is for all content combined (Technical, Past Performance, Key Personnel, etc.)? If each volume (Technical, Past Performance and KP) is separate, please provide page limit for each of the volume?
A81See Q2 above.
Q82Would Government confirm if the content should be in separate files (e.g., 1 file for Technical, 1 file for Past Performance, etc.) or if all content should be combined into 1 file?
A82See Q2 above.
Q83PWS - 6.0 General Requirements: Can the Government further elaborate on what they define as a "formal clinical education" for key personnel?
A83Formal clinical education includes Master of Science in Nursing, Doctor of Nursing Practice Degree, Doctor of Nursing Science degree, Ph.D. in Nursing, or licensure as a Nurse Practitioner (NP) or a Physician’s Assistant (PA).
Q84PWS – 6.1 Can key personnel be remote?
A84Yes, personnel can be remote.
Q85PWS E6.1- The PWS states that “approximately three (3) FTEs will be required to perform the work outlined in the PWS.” Could the Government please clarify whether this estimate represents only the key personnel on the project or represents the entire project team?
A85Entire project team
Q86PWS E1C3- The level of effort required for this contract is unclear. Could the Government please indicate whether the scope of work has been expanded, reduced, or stayed the same relative to the currently running contract? Providing information on scope changes, the historical volumes of deliverables, and the forecasted volume of deliverables will help ensure the Government receives realistic quotes.
A86The scope of work remains the same relative to the current contract. Please refer to the PWS Schedule of Deliverables table for deliverable quantities on page 59
Q87PWS Data Analytics Deliverables 8 – “Deliverables for creation of data quality metrics and monitoring would be: creation of new metrics, and monitoring of DQ metrics will be determined based on frequency of data refreshes and could be monthly, quarterly, or annually.” – Will the Government provide guidance on prioritizing metrics for monitoring, or should the contractor propose this approach?
A87Yes, the Government will provide guidance on prioritizing metrics for monitoring, with the request that the contractor provide expertise on creation and maintenance of such metrics.
Q88PWS – Could the Government provide a timeline for transition periods so offerors can accurately formulate an approach and pricing?
A88The expectation is that key personnel will possess expertise and experience necessary to perform work and add value within two weeks of the beginning of the Period of Performance for the contract. Requirements include knowledge of industry standards, as well as Federal and VA-specific expertise.
Q89Page 63 of RFQ and PWS 5.7, 5.8, 5.9, and 5.10 (pages 16-24)- For optional tasks that are scaled-down versions of base tasks, should we provide complete separate responses or simply reference our approach to the base task with key differences noted?
A89It is acceptable to reference the approach to the base task with key difference noted.
Q90What is the process and timeline for obtaining access to the necessary systems?
A90Requests for access to necessary systems will be initiated upon award and should be obtained within two weeks of on-boarding, barring any delays caused by additional security requirements and processes.
Q91PWS 6.1- At least one key personnel must have a formal clinical education and experience with clinical data quality.- Please provide more detail on what type of formal clinical education is required? Any particular certs or degrees?
A91Formal clinical education includes: Master of Science in Nursing, Doctor of Nursing Practice Degree, Doctor of Nursing Science degree, Ph.D. in Nursing, or licensure as a Nurse Practitioner (NP) or a Physician’s Assistant (PA).
Q92PWS 5.2- The PWS mentions working with 'the current probabilistic algorithm vendor' - could you identify this vendor?
A92The current vendor is IBM.
Q93PWS 5.5: “These requirements and business rules could be in support of EHRM implementation, electronic quality measures (eQM), new service requests support or other initiatives.- What is the expected level of interaction with the VA's Electronic Health Record Modernization (EHRM) program?
A93Key personnel will be required to work closely with VA’s EHRM program, both with business and technical staff, in order to complete tasks and deliverables.
Q94PWS 5.4B and PWS 5.5- Are the definitions of FEHRM and EHRM the same? Please clarify.
A94FEHRM is the broader term used to refer to the combined efforts of Department of Defense and the Department of Veterans Affairs in implementing an electronic health record. Generally, EHRM refers to the implementation within the Department of Veterans Affairs.
Q95PWS 4.3- For the estimated travel, does the 3.5 days per trip include travel time? How often are two personnel required?
A95Yes 3.5 days includes travel time. It will vary as to when two personnel are required depending on thefocus/topic being discussed at the event requiring travel.
Q96PWS 6.1- Can the Government please confirm that the anticipated 3 full-time equivalents (FTEs) are specific to PWS Sections 5.1 through 5.6 (i.e. non-optional tasks)?
A96The anticipated 3 full-time equivalents (FTEs) will perform the tasks in PWS Sections 5.1 through 5.6 (non- optional tasks), and those same FTE would perform non-optional tasks (5.7 to 5.10) if those were awarded.
Q97PWS 4.2- Does place of performance at "contractor facilities" need to be in the DC metro area (within 50) miles?
A97No performance at contractor facilities does not need to be in the DC metro area (within 50) miles. Remote/telework is also acceptable.
Q98Aside from the monthly reporting requirements, are there additional project management oversight responsibilities expected of the contractor? If so, will these responsibilities be supported or supplemented by the government client’s project management resources?
A98The government does not have project management resources to support this contract. And reporting, project management, documentation or other requirements needed for fulfillment of the tasks and deliverables must be provided by the vendor.
Q99Will the government provide direct access to VA systems (e.g., VA MPI, CDW, Oracle Health Data Intelligence) or only extracts of data for analysis?
A99Yes, the government will provide direct access to VA systems upon clearance/meeting of all necessary documentation and security requirements to obtain access.
Q100The PWS mentions UAT participation. Will the contractor be expected to develop UAT test cases, execute testing, or both?
A100Potentially both, depending on the context of the UAT effort. It may also include providing UAT results and submitting recommendations for remediation.
Q101Will the contract awardee be restricted from performing other Task Orders or contracts due to Organizational Conflict of Interest (OCI) concerns? Specifically, will the awardee be precluded from providing services under other contracts, such as the Integrated Healthcare Transformation (IHT) contract?
A101We are not aware of any conflicts of interest.

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