Amendment 2 to RFQ 430.docx

May 14, 2024

AMENDMENT 2

TO: All concerned vendors

RE: RFQ 430, Request for Quote (RFQ) for Fire Protection System and Equipment Services, closing (as of this amendment) 5:00 p.m. Mountain time, May 23, 2024.

I. The following are changes made to the RFQ.

1. The RFQ’s main document is hereby deleted and replaced by the main document with “REV 2” in red towards the top of the first page. In section 2, Time Lines, we have changed the Quotes Due date.

II. No written questions were received by the deadline of 11:59:59 p.m. Mountain time May 8, 2024; however, we did receive a question via a phone message:

Question: Is it a one year not multi-year agreement?

Answer: We are excerpting section C.1, Contract Term, from Exhibit C – Special Terms and Conditions in quotes below. The initial term of the contract will be one year, and the contract may be renewed, extended or amended.

“C.1 Contract Term The initial term of the Contract shall be one (1) year. Upon mutual, written agreement, the Contract may be renewed, extended or amended. Renewal and extension terms, if exercised, may be for one (1) year periods, or for longer or shorter periods, in the sole discretion of IDJC. The anticipated total Contract term is five (5) years.”

III. The following is information from the site visits:

JCC - Lewiston Held April 25, 2024

Attendees:

Western States Fire Protection, Tracy Gordon Western States Fire Protection, Shantel Claar Cosco Fire Protection, Matthew Bishop JCC – Lewiston, Kelly Stevens

Questions asked and answers provided:

Question: Do you have a monitoring service?

Answer: We are a 24-hour building and we monitor our own fire system.

Question: Do you just have one main panel?

Answer: Yes, we just have one main panel and 2 control panels.

Question: Are we supposed to inspect your domestic water backflows?

Answer: No, a local company does that for us.

Question: How many pull stations do you have?

Answer: It is on the equipment list we provided at the site visit (see below).

Question: Are there any dry sprinkler heads?

Answer: We have one in the entry.

Question: A question was asked about fire sprinkler housing other than the one in the entry.

Answer: We stated we just had the one in the entry.

We explained to them that we have surface fire sprinklers in our juvenile cells.

At least one attendee took pictures of the type of sprinklers and asked if we had to have re-called ones replaced. We said no that they were new enough that they weren’t on the replacement list (the replacement list referenced here is a list that the National Fire Protection Association issued, and the sprinklers at JCC – Lewiston were not on that list).

QUESTION: Any changes in your system since last year?

ANSWER: No.

Additionally, JCC – Lewiston staff provided this equipment list at the site visit:

77- Smoke detectors 36- Heat detectors 12- Pull stations 7- Strobes 22- Horn strobes 1- Chime 3-Water flow switches 6- Tamper switches 2- Control panels 1-Main fire panel 225- Fire sprinklers 1-Dry Sidewall sprinkler 1-Kitchen range hood suppression system 15- Fire extinguishers 1-PIV Riser

JCC - Nampa Held May 2, 2024

Attendees:

Delta Fire Systems, Matthew Callinan JCC – Nampa, Dave Pearson

Information from the site visit: David Pearson walked all parts of the facility including riser room with the attendee from Delta Fire Systems so he could get a count of strobes. The attendee did request previous years inspection reports but these were not provided.

There are no other changes.

Thank you for your interest in supplying the needs of the Idaho Department of Juvenile Corrections.