Amendment 2 - Questions and Answers.pdf
PDF 118 KB Posted
- Attached to
- Engineer Recruitment Services
- Solicitation number
- RFP 591 250000002236 3
- Issued by
- Michigan
About this file
This is an Amendment 2 Questions and Answers document for RFP 250000002236 issued by the Michigan Department of Transportation (MDOT) for Engineer Recruitment Services. MDOT intends to award one contract to provide recruitment services for engineering positions across all MDOT facilities within Michigan. The contract term runs from July 30, 2025 to July 31, 2028, spanning three years. The document addresses 25 bidder questions regarding contract scope, staffing requirements, work location flexibility, and operational expectations. Key clarifications include that on-site or hybrid work arrangements will depend on individual position requirements and hiring division needs, resumes of all proposed Key Personnel must be submitted with proposals, and remote operations are possible depending on the role. Bidders must follow the State's Civil Service Commission and Office of Human Resources application and selection policies, and contractor Key Personnel changes require state approval.
The contract carries an estimated budget of $400,000 over the three-year term, with compensation structured as a percentage fee (not hourly rates) based on the hired candidate's annual salary. The incumbent contractor is Seacon Associates, charging 27% of the hired candidate's annual salary on the previous contract (number 200000000690), which has spent $626,640 from May 1, 2020 to the present and filled 25 positions. The incumbent is eligible to resubmit a proposal. No mandatory subcontracting requirements exist for this engagement. MDOT will evaluate bidder experience in engineer recruitment across multi-year contracts with similar dollar values, with no preference given to government entity experience. The evaluation team will assess whether bidders meet an 80-point technical threshold and will determine best value by considering technical score and price factors equally, only applying economic impact considerations if these metrics are equal among bidders.
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| File | Type | Posted |
|---|---|---|
| RFP 250000002236 Engineer Recruitment Services.docx | DOCX document |
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Text version
Amendment 2 – Questions & Answers
RFP 250000002236
Engineer Recruitment Services
Bidder’s Question MDOT’s Answer
1. What would be the number of awards you intend to give?
One award
2. What are the estimated funds that are estimated to be allocated for this contract?
Per Schedule B, the estimated funds are $400,000 for the 3-year contract
3. What is the tentative start date of this engagement?
Per the Standard Contract Terms, the contract term is July 30, 2025 to July 31, 2028.
4. What is the work location of the proposed candidates?
Positions to be filled could be located at any MDOT facility within Michigan.
5. a) Is this a new contract or are there any incumbents?
b) If there is an incumbent, could you please let us know the incumbent name and pricing
c) are the incumbents eligible to submit the proposal again?
a) The current contract is # 200000000690 and can be viewed at DTMB - Contract Connect.
b) The incumbent is Seacon Associates; fee is 27% of the hired candidate’s annual salary.
c) Yes, the incumbent is eligible to submit a proposal.
6. Are there any pain points or issues with the current vendor(s)?
No
7. Could you please share the previous spending on this contract, if any?
The spend from May 1, 2020 to current date is $626,640.
8. Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?
There are no mandatory subcontracting requirements.
9. How many positions were used in the previous contract?
25 positions have been filled under the current contract.
10. How many positions will be required per year or throughout the contract term?
Unknown https://www.michigan.gov/en/dtmb/procurement/contractconnect https://www.michigan.gov/en/dtmb/procurement/contractconnect
11. If the resources we provide at the time of proposal submission are not available at the time of a potential contract award could vendors replace them with equally qualified resources?
Per Schedule A, Section 4.3, the Contractor must notify the State of any Key Personnel changes and the State must approve the change.
12. Can we provide hourly rate ranges in the price proposal?
No, per Schedule B, the fee must be a percentage of the hired candidate’s annual salary.
13. Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?
On-site or hybrid schedule (remote work possible) will depend on the position to be filled and will differ depending on the needs of the hiring division.
14. Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes?
Per Schedule A, Section 4.3, Résumés of all proposed Contractor’s Key Personnel are required with the proposal submission.
15. Could you please provide the list of holidays?
Paid holidays for State of Michigan employees:
New Year’s Day Martin Luther King, Jr. Day Presidents Day Memorial Day Junteenth Day Independence Day Labor Day Election Day (every 2 years) Veterans Day Thanksgiving Day Day after Thanksgiving Christmas Eve Day Christmas Day New Year’s Eve Day
16. Are there any mandated Paid Time Off, Vacation, etc.?
Paid annual, school and community participation, and personal leave can be found at Regulation 5.09 or https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/REGS/Reg- 509-2025216.pdf?rev=f00de58a8838469fb0a89748a7b40cf1&hash=
DB3894BAD8F03BA73F30EE5159E4002A.
17. Can we replace the subcontractor after an award?
Per Standard Contract Terms, Section 11, the State must approve any subcontractor or change in subcontractor.
18. When evaluating the relevance of the three prior experiences required in the Vendor Questions Worksheet, how will MDOT weigh experience providing external recruitment services for engineering/technical roles to other government entities (federal, local)?
Relevance will be focused on the bidder’s experience in the engineer recruitment arena, the experiences are with multi-year contracts (not a one-time service), and the contracts are similar dollar value as the contract sought by MDOT. There is no additional weight for government entity experience nor will there be a score reduction if experiences are not with government entities.
19. The RFP requires the bidder's process incorporate the "States Civil Service Commission, Office of Human Resources application/selection policy." Can MDOT provide a reference or copy of this specific policy document?
All applicable rules and regulation can be found at https://www.michigan.gov/mdcs/rules-regs.
20. Will MDOT evaluate specialization if the overall percentage of defined engineer placements fluctuates year-to-year doesn't meet the 50% threshold if they demonstrate significant experience recruiting a broad range of government client tech positions?
Yes, the Evaluation Team will evaluate all responses to Schedule A, Section 1.1.A. The Evaluation Team will determine any score deductions depending on the level the information provided by the bidder does not fully meet the specified requirement.
21. Could MDOT elaborate on how "overall economic impact to the State" and "total-cost-of-ownership factors" will be assessed relative to the technical score and price evaluation for bidders who meet the 80-point technical threshold?
This is boiler-plate language and is not applicable to the technical scoring criteria. MDOT will consider economic impact/cost of ownership to determine “Best Value” only if all factors – technical score and price – are equal between bidders.
https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/REGS/Reg-509-2025216.pdf?rev=f00de58a8838469fb0a89748a7b40cf1&hash=DB3894BAD8F03BA73F30EE5159E4002A https://www.michigan.gov/mdcs/rules-regs
22. Beyond the elements listed, are there specific MDOT strategic initiatives, diversity and inclusion goals, or workforce planning objectives that MDOT would like bidders to address within their proposed Recruitment Plan's "specialized strategies"?
None within the scope of this contract
23. Given the fee is a percentage of the starting annual salary and the salary ranges provided are broad, will MDOT provide a specific target salary or narrower range when requesting candidates for a specific opening to allow for more accurate projection
No, the stated salary range is the minimum and maximum for each Position.
Starting salary may be negotiable within the salary range.
24. Regarding the requirement for recommended candidates to apply via NEOGOV, what is the expected role of the Contractor in guiding or assisting candidates through the NEOGOV application process versus the role of MDOT HR/Civil Service?
This will be discussed with the awarded contractor in a kick off meeting.
25. Can MDOT provide examples of situations that would constitute "late or improper completion of the Contract Activities" triggering liquidated damages, distinct from the Key Personnel unauthorized removal credits outlined in Schedule A, Section 4.3?
Per Schedule A, Section 2, failure to notify MDOT within 60 days of a service request if a candidate cannot be identified.
Per Schedule A, Section 5.2, failure to abide by Contractor’s proposed/approved Project Plan.
Per Schedule A, Section 5.3, failure to attend requested meetings.
Per Schedule A. Section 5.4, failure to provide requested reporting.
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