Amendment 1 to Solicitation 19M05522Q0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION

NO.

3. EFFECTIVE DATE

November 14, 2022

4. REQUISITION/PURCHASE REQ.

NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Department of State American Embassy Rabat KM5.7, Avenue Mohamed VI, Morocco

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19M05522Q0008

Prospective Offerors

X 9b. DATED (SEE ITEM 11)

October 14, 2022

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ X ] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _1_ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of the amendment 0001 to this solicitation is for the following:

1.) To post Attachment A, the pre-proposal conference minutes of the meeting held 11/03/2022.

2.) To post Attachment B, all questions submitted by interested vendors with USG answers.

3.) This solicitation due date of November 22, 2022 has now been extend to November 30, 2022 at 1600

GMT.

SEE NEXT PAGE FOR DETAILS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Ivan Murray, Contracting Officer

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

11/16/2022

Attachment A

Minutes from the Pre-Proposal Conference:

10:00am November 3 and 4, 2022

Gardening Services at Rabat and Casa Official Residence

Introduction

U.S. Embassy Rabat Contracting Officer Mr. Ivan Murray opened the conference by thanking the participants for coming and introduced various Embassy personnel. The Contracting Officer stated the purpose of the pre-proposal conference was to review the solicitation and clarify the procedures to all the offerors. The Contracting Officer reminded the attendees that the published written solicitation takes precedence over any verbal statements and is the reference for the Offerors.

The Contracting Officer emphasized that only written questions would be accepted and the deadline to submit the questions was Thursday November 10, 2022, 1700 GMT by email to Qarak@state.gov. Pre-proposal conference minutes and written questions would be posted on the U.S. Mission website at https://ma.usembassy.gov/embassy-consulate/rabat/procurement-opportunities/ as well as on www.SAM.gov.

The follow information from the solicitation was reviewed:

The first page of the solicitation package is a letter summarizing the request for services and a quote.

Section 1: The Schedule/Pricing

- SF1449: Contractor to complete Blocks 17, 24, 26 and 30

- Pricing: Complete pricing tables for base and all option years

- Work requirements

Section 2: Contract Clauses

- Invoices and Payment

- Contracting Officer’s Representative

Section 3: Solicitation Provisions

- Submission of offers

- The Offeror should submit a completed IRS Form W-14

- All the information demonstrating the offeror’s ability to perform

Section 4: Evaluation Factors

- Lowest priced, technically acceptable offeror

Section 5: Representations and Certifications

- Taxpayer Information

Proof of www.SAM.gov Registration

Site Visits:

Site visits of the Chief of Mission (CMR) and Deputy Chief of Mission (DCMR) Residences took place November 3rd, 2022 in Rabat.

Site visits of the U.S. Consulate in Casablanca, Dar America, Casablanca Marine Security Guard Residence (MSGR) and the Consul General Residence (CGR) to place in Casablanca on November 4th, 2022.

The site visits were conducted by the Contracting Officer Representative in the presence of the Contracting Officer where the offerors had the opportunity to see all properties listed in the solicitation and submit questions.

Location Address

Chief of Mission Residence (CMR) 19, Lotissement Azzahiriya Souissi, Rabat DCM Residence (DCMR) 79, La Pinède Souissi, Rabat U.S. Consulate General 8 Boulevard Moulay Youssef, Casablanca Consulate General Residence (CGR) Allee Des Muriers, Casablanca Marine Security Guard Residence 46 Med Habib Sinaceur Avenue, Casablanca Dar America 10 Place Bel Air, Casablanca 10 Place Bel Air, Casablanca

The USG representatives thanked the attendees for showing interest in this solicitation and the meeting was adjourned.

Attachment B Questions & Answers

10:00am November 3 and 4, 2022 Gardening Services for Rabat and Casablanca Official Residences.

Q1: Can we know the value of the current contract for the gardening services?

A1: The current contract was awarded on March 1, 2018 for the amount of 3,580,962.60 MAD for the base year plus four option years.

Q2: Does the government provide the material?

A2: No, the U.S. Government will furnish only water and electricity. Please refer to Attachment 2 for more details on contractor furnished material.

Q3: How many staff are required for Rabat and Casablanca?

A3: Vendors should determine on their own how many staff are needed to meet the requirements in the solicitation.

Q4: Should swimming pool treatment be included in the price?

A4: Yes, please refer to Section 1.14.

Q5: Does the US government require minimum wage rates?

A5: Yes, offerors should follow Moroccan Labor Laws.