Amendment 1 - RFP 6475.pdf

This is Amendment 1 to Request for Proposal No. VHS127-FL000-6475 issued by the San Bernardino County Department of Fleet Management for tire supplies. The amendment incorporates a Questions and Answers attachment that clarifies key procurement details. The scope of work encompasses tire maintenance and repair supplies, including valve stems, tire pressure monitoring system components, wheel weights, tire repair materials, lubricants, cements, sealers, and specialized equipment such as valve core torque tools and air compressors. Based on past usage, the County anticipates placing one to ten orders per month, with each order containing approximately one to twenty items ordered according to departmental operational needs. Questions submissions were due August 13, 2026, and bids were due August 20, 2026. The contract term is three years, running from August 24, 2026, through August 23, 2029, with a tentative award date in August 2026. Delivery is required within 24 to 48 hours of purchase order receipt, FOB to County-designated locations.

The estimated budget for the base year is approximately $30,000.00, with a total projected three-year budget of approximately $100,000.00. Pricing must be quoted F.O.B. destination, with freight, shipping, and fuel surcharges itemized separately from base pricing, excluding California sales/use tax and Federal excise tax. Payment terms are Net 60 days from receipt and acceptance. A five percent local-vendor preference applies to vendors whose principal place of business is located within San Bernardino County, with local vendors within five percent of the lowest non-local bid offered a match opportunity. Where brand names are specified in Attachment A, no substitutions are permitted to maintain fleet compatibility. Bid submissions must include completed representations and certifications, including debarment status and current cost or pricing certification. Bids may be submitted electronically through the San Bernardino County Electronic Procurement Network or in sealed paper form to 210 N. Lena Road, San Bernardino, California 92415. The County reserves the right to reject any or all bids and conduct pre-award surveys.