Amendment 1 - Q&A and Attendance Sheet.pdf
PDF 111 KB Posted
- Solicitation number
- RFP 591 250000001556 2
- Issued by
- Benzie County, Michigan
About this file
This amendment document is associated with a Request for Proposal (RFP #250000001556) issued by the Michigan Department of Transportation (MDOT) for vegetation control services on state trunk lines in Oakland County. The mandatory pre-proposal meeting was held virtually via Microsoft Teams on March 5, 2025, at 10:00 am. Seven vendors attended the meeting, including representatives from Chop Tree, Davey Resource Group, Owen Tree Service, PLM Lake & Land Management, and Tru Green. The document clarifies that vendors who do not attend the mandatory pre-proposal meeting will not have their bids evaluated for award. Additional questions must be submitted to the Solicitation Manager, Ruth Thole, by 3:00 pm on March 6, 2025, with any supplemental Q&A to be posted as a separate amendment to the RFP.
Regarding product specifications, the amendment addresses vendor inquiries about using alternative vegetation control products not listed on the Application Rate Table provided in Schedule A, Section 1.2 of the RFP. The evaluation team indicated that any proposed alternative products will be reviewed and submitted to MDOT's Central Office for final approval before consideration. The solicitation manager contact information is Ruth Thole at 517.335.4972 or TholeR@michigan.gov. MDOT personnel involved in the process include William Bair (Traffic Maintenance Coordinator) and Paul Selvidge (Program Manager).
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 250000001556 Vegetation Control.docx | DOCX document |
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Text version
Amendment 1 Request for Proposal 250000001556
Vegetation Control on State trunk lines in Oakland County
Questions and Answers from the Pre-Proposal Meeting and Attendance list for Mandatory Pre-Proposal Meeting.
Question and Answer from Pre-Proposal Meeting.
Q: Schedule A, Section 1.2; regarding the products listed on the Application Rate Table. We do work for other counties with approved products that differ from the products listed on the table. Can we utilize different products than specified to achieve the end goal of the RFP?
A: If other products are proposed, the evaluation team will review the submission and present to MDOT’s Central Office for final approval.
(Additional questions must be submitted to the Solicitation Manager by 3:00 pm on March 6, 2025. Any additional Q&A will be posted as a separate amendment to the RFP.)
PRE-PROPOSAL MEETING/SITE VISIT
SIGN-IN SHEET
Michigan Department of Transportation
PROJECT INFORMATION
RFP # Project Description
250000001556 Vegetation Control on State trunk lines in Oakland County Agency Location
MDOT Oakland TSC Virtual TEAMS meeting Scheduled Date and Time (from RFP) Actual Date and Start Time
March 5, 2025; 10:00 am March 5, 2025; 10:00 am
☒ The Pre-Proposal Meeting/Site Visit is mandatory. Vendors who do not attend the meeting/site visit will not have their bid evaluated for award.
☐ The Pre-Proposal Meeting/Site Visit is optional. Vendors are not required to attend the meeting/site visit to have their bid evaluated for award.
Any questions regarding this procedure should be directed to:
Solicitation Manager Solicitation Manager Phone Number Solicitation Manager Email Address Ruth Thole 517.335.4972 TholeR@michigan.gov
Attendee Name Firm Name Sign-In Time Telephone Email Address
John Huizenga Chop Tree
Gerritt Moeke Davey Resource Group
Mike Schepers Owen Tree Service
Cassie Ziel Owen Tree Service
Jeff Fischer PLM Lake & Land Mgmt
Marko Jurkovic Tru Green
Cole Seeler Tru Green
Corbin Bakhuyzen
Attendee Name Firm Name Sign-In Time Telephone Email Address
William Bair MDOT Traffic Maintenance Coordinator
Paul Selvidge MDOT Program Manager
Ruth Thole MDOT Solicitation Manager
AGENCY VERIFICATION
Site Location Representative Name (Printed)
Ruth Thole Site Location Representative Signature
Date
March 5, 2025
| Insert from: "Pre-proposal meeting sign-in sheet.pdf" |
| PRE-PROPOSAL MEETING/site Visit |
| Sign-In Sheet |
| 2025-03-05T14:00:22-0500 | |
| Ruth Thole |
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