Amendment 1-Pre Bid Minutes.pdf

EMMA AMENDMENT September 14, 2020

AMENDMENT 1

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Office of Procurement and Logistics

CONTRACT NUMBER: # BPM020807 / 001IT821195

CONTRACT TITLE: JET FUEL CONTRACT FOR TROOPER 6 EASTON SECTION

MARYLAND STATE POLICE AVIATION COMMAND

This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the bid package. COMAR 21.05.02.08 requires all

Amendments issued to be acknowledged.

Issued by:

State of Maryland

Department of General Services

Division of Procurement and Logistics

301 W. Preston Street - Room M-4

Baltimore, Maryland 21201

Gwendolyn Adams

Gwendolyn Adams

Procurement Representative

Facilities Maintenance Contracting

EMMA AMENDMENT September 14, 2020

AMENDMENT 1

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Office of Procurement and Logistics

CONTRACT NUMBER: # BPM020807 / 001IT821195

CONTRACT TITLE: JET FUEL CONTRACT FOR TROOPER 7 SOUTHERN SECTION

MARYLAND STATE POLICE AVIATION COMMAND

Amendment #1 includes the:

• Amendment Cover Page

• Pre-Bid Minutes to include names of phone conference attendees and Q/A’s

• The IFB that shows revisions to the numbering under Section C – VI.4, pages 18-19.

Q.1 Current inventory levels for each location?

A.1 Trooper 1- 12000 gallons

Trooper 2- 8000 gallons

Trooper 3- n/a

Trooper 4- 8000 gallons

Trooper 5- n/a

Trooper 6- n/a

Trooper 7- n/a

Q.2 Is PRIST required for the winter?

A.2 See Section C, paragraph IV.

Q.3 At what tank level is a reorder generated for each location?

A.3 Below 70% capacity.

Q.4 Estimated uses by county?

A.4 Trooper 1- 82,000 gallons

Trooper 2- 62,000 gallons

Trooper 3- 80,000 gallons

Trooper 4- 43,000 gallons

Trooper 5- 32,000 gallons

Trooper 6- 53,000 gallons

Trooper 7- 67,000 gallons

Q.5 Is this product used for any other applications aside from treating salt?

A.5 It's not used for treating salt. It is jet fuel for a helicopter.

Q.6 EMMA - EMaryland Marketplace is a relatively new eCommerce System. Many Maryland

Procurement personnel are still learning how to navigate the system. Where can the Vendors go or whom should they reach out to if they are having trouble submitting their Bids and

Documents.

A.6 Bidders may visit https://procurement.maryland.gov/emma-qrgs/ to access the Vendor’s Quick

Reference Guide and or submit questions via emma.helpdesk@maryland.gov.

Q.7 Is there a timelaspe?

A.7 Fuel should be readily available within a moment’s notice at the section or on airport property

24/7/ 365.

Q.8 Can a tank be stored at the airport?

A.8 See Section B, paragraph 3, paragraph 28. Also, Section C, paragraph VI.

Q.9 Is it the responsibility of the vendor to maintain logs, quality control, and inspections?

A.9 See Section B, paragraph 28. Also, Section C, paragraph V, VI.

Notes: Comments/Statements:

*Vendors need to make sure the Bid Form (Attachment I of the IFB - page 39) is completed correctly, signed, and submitted with the bid on eMMA.

* Carefully review the Bid Form Worksheet prices against the prices indicated on eMMA to ensure that they are the same.

* Each Vendor should make sure they complete all the Mandatory Affidavits and Attachments as specified in the IFB and submit them with their bid.

*A vendor may submit its bid early, however, the bid must be resubmitted after each amendment, which in eMMA is called a “round”. No matter what, be sure to submit your bid in the “final round” of this solicitation, otherwise, it will not be included when the bid closes on September

24, 2020 at 2:00 P.M.

https://procurement.maryland.gov/emma-qrgs/ mailto:emma.helpdesk@maryland.gov

PRE-BID MINUTES

MARYLAND DEPARTMENT OF GENERAL SERVICES

MARYLAND DEPARTMENT OF STATE POLICE AVIATION COMMAND

JET FUEL TYPE A FOR TROOPER 7 SOUTHERN SECTION

Pre-Bid Telephone Conference

Call in No. Dial 0990-225-1 402+

Enter PIN#: 159039439#

Date: September 9, 2020 Time: 1:00 P.m., Local time

Good Morning Everyone! Welcome to the Pre-Bid Conference for the Maryland State Police

Aviation Command for the purchase of “Jet Fuel Type A” (must include PRIST [i.e. Ice

Inhibitor].

My name is Gwendolyn Adams and I am the Procurement Officer representing the Maryland

Department of General Services.

Attendees and Sign-In:

Maryland Department of General Services

Gwendolyn Adams, Procurement Officer

Gwendolyn.adams@maryland.gov (preferred method of communication due to telework)

410-767-7662 (office)

Maryland State Police Aviation Command (MSPAC)

Lieutenant Adam Howard, Mission Support

Mary Lee J. Hersl, Procurement Officer III

Bidders:

Beth Evans Lueve Victor N. Morlee II

Airtec, Inc. TransGen Energy bevans@flyairtec.com Lmorlee@transgen-energy.com

301-481-3067 1-610-931-8493

Steve Bildman

DMTU, LLC

sbildman@icloud.com

301-373-2101 mailto:Gwendolyn.adams@maryland.gov mailto:Micheleanstatt@me.com mailto:sbildman@icloud.com

Minutes and Additional Information to Bidders

The purpose of this pre-bid is to clarify any questions or concerns bidders may have about the specifications of this solicitation prior to submission of their bid on eMMA. Changes to specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The pre-bid minutes will be published as an amendment and become part of this solicitation on eMMA. Nothing stated at the pre-bid conference may change the invitation for bids unless a change is made by myself, the DGS

Procurement Officer, by written amendment. The solicitation number for this contract is

BPM020807 / 001IT821195.

1. Specifications and other Bid Documents can be examined without charge at the eMaryland

Marketplace Advantage (eMMA) website. In addition, if you need assistance contact eMMA.helpdesk@maryland.gov.

2. In order to receive a contract award, a vendor must be registered on eMaryland Marketplace

Advantage. If you are not registered, please do so as early as possible. For assistance with registration log on to the: eMaryland Marketplace Advantage Help Desk at https://procurement.maryland.gov/ and https://procurement.maryland.gov/wp-content/uploads/sites/12/2019/08/1-eMMA-QRG-

Registering-as-a-Vendor-v5.pdf

3. By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not at the time of bid or during the term of the contract become in arrears if selected for contract award. It will be the bidder's responsibility to timely clear any outstanding issues upon notification. In addition, please note that the company name you submit your bid under in eMMA, must match exactly as your company is registered in the State of Maryland with the Office of the Comptroller and

Department of Assessments and Taxation.

4. If you are an out of State Business, please make sure you are registered with the Comptroller’s

Office. Also, if you are an out of State business you must have a State of Maryland business license and a resident business office in the State of Maryland.

5. Bids are due for this solicitation by 2:00 PM on Thursday, September 24, 2020. All bids are accepted on eMaryland Marketplace only. The Bidder must bid all lines of the solicitation. Bids that are faxed or emailed will be deemed non-responsive.

mailto:eMMA.helpdesk@maryland.gov https://procurement.maryland.gov/ https://procurement.maryland.gov/wp-content/uploads/sites/12/2019/08/1-eMMA-QRG-Registering-as-a-Vendor-v5.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2019/08/1-eMMA-QRG-Registering-as-a-Vendor-v5.pdf

6. The award shall be made to the responsive and responsible Bidder submitting the lowest evaluated base bid Lines A – E as defined in the specifications. The contract term is for five (5) years beginning November 1, 2020 through October 31, 2025. There are no renewal options.

7. There is no Minority Business Enterprise (MBE) requirement for this solicitation.

8. The Contractor must provide Insurance in accordance to Section C – VI.4). Also, in the

“DESCRIPTION OF OPERATIONS” box, the Certificate of Liability Insurance must include the State of Maryland, Department of General Services, as an additional insured.

See Section 4.8.

9. *Mandatory Affidavits:

Bid/Proposal Affidavit (Attachment B): execute and attach to the bid or proposal with solicitation.

Contract Affidavit (Attachment C): execute and attach to the bid or proposal with solicitation.

Mercury Affidavit (Attachment D): execute and attach to the bid or proposal with solicitation.

Conflict of Interest Affidavit and Disclosure (attachment E): execute and attach to the bid or proposal with solicitation.

Company Profile (Attachment F): complete and attach to the bid or proposal with solicitation.

No Bid Notice (Attachment G): submit only if you do not intend to bid. DGS is interested in improving its competitive process and your comments are important to this endeavor.

10. All amendments issued by the Procurement Officer to this solicitation must be acknowledged.

11. The references you provide in your Company Profile will be contacted and will be considered in the determination of bidder responsibility. The Procurement Officer is not responsible for incorrect or outdated information, or for references that fail to respond within three (3) working days. Please ensure that your references can speak to your ability to perform the elements of work described in the specifications.

12. If you have additional questions regarding the solicitation after this pre-bid conference, you may submit them to the Procurement Officer via email only.

13. The Bidders will have the opportunity to submit additional questions in writing only gwendolyn.adams@maryland.gov or submit directly on line in eMMA under the “Q & A” tab.

All questions and responses will be published as an amendment to the solicitation on eMMA..

The deadline for submitting additional questions, or for informing the Procurement Officer of any possible restrictive elements, is September 14, 2020. If additional questions are submitted after mailto:gwendolyn.adams@maryland.gov this date, the Procurement Officer will, based on time and availability, attempt to answer the question, but a response cannot be guaranteed.

14. If you must take exception to an element of the specifications or believe that an element of the specifications may be unreasonably restrictive, please inform the Procurement Officer by e-mail no later than the same date, September 14, 2020. After bid opening, exceptions to the specifications will not be accepted or considered.

At this time, I will open the floor for questions. Reminder, any questions after the pre-bid must be submitted in writing to the Procurement Officer.

Thank you for attending this Pre-Bid Conference!

-End of Minutes-

End of Amendment #1