Amendment 1 Frig Warmer Range SN_05_28_24C re.pdf

Columbia County School District

PURCHASING DEPARTMENT

4781 Hereford farm Road, Evans, GA 30809

Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net

Amendment 1

RIFRIGERATION-WARMER-RANGE

Number: SN-05-28-24C

Sealed quotes will be accepted at the office of Mr. Hudson E. Chandler, Purchasing Supervisor, Columbia County School District, Business Department, 4781 Hereford Farm Road, Evans, GA 30809 no-later-than May 28, 2024 @ 2:00 P.M.

Any bid received later than the specified date and time, whether delivered in person or mailed, may be disqualified.

The CCSD reserves the right to reject any or all bids and to accept any bid deemed most advantageous to the Columbia County School District and to waive any informalities in bidding.

Hudson E. Chandler Purchasing Supervisor

Refrigeration-Warmer-Range Request SN-05-28-24C

Supplemental General Conditions Amendment to Conditions:

• All Pass-Thrus (Hot & Cold) must be made from the same manufacturer for consistency with the appearance on the serving lines.

• Reach-Ins do not need to be the same manufacturer as the pass-thrus.

Quotes must include:

• Disconnect, removal, and recycling of old equipment where necessary.

• Delivery, uncrating, setting in place, and removal of all packaging from site.

• Complete installation, including all final connections, by a factory authorized service contractor for each unit to include the water filtration system for combination/steamer ovens, where applicable.

• Free performance checks and use and care of equipment training after complete installation.

• The number of days required to make delivery after receipt of purchase order.

Model Update:

If, during the contract period, the awarded model is discontinued by the manufacturer, the awarded vendor must advise the School Nutrition Program (SNP) in writing of the non-availability of the contract item. Vendor must submit complete descriptive literature for the new updated model for evaluation and approval. The new model must be the same make as the awarded contract item and must be offered at the contract price or less.

Coordination:

Delivery and installation of equipment in blocks of schools shall be scheduled with the SNP, if vendor receives partial deliveries from the manufacturer.

Vendor shall not delay installation of equipment until all shipments are received.

The awarded vendor shall coordinate with the SNP to schedule deliveries, installations, and where necessary, removal of old equipment. Under no circumstances shall any delivery be attempted before proper clearance has been obtained.

To minimize interruption of normal cafeteria operations, removal of old equipment that has been determined by the SNP to be of no value to the district may be necessary. The old equipment shall be disposed of by the awarded vendor. Vendor is to dispose of equipment in accordance with all local statutes and laws regarding dumping. Under no condition is the vendor to use any bin or trash container on the school’s site to dispose of such items. When necessary, the vendor will be directed to deliver old equipment to a surplus equipment storage facility.

Delivery:

All equipment and furnishings shall be delivered by the awarded vendor, with vendor representative present, to the school site as indicated on the purchase order. No third-party deliveries will be accepted.

Deliveries are to be FOB destination. All deliveries will require inside delivery and lift gate truck.

Delivery shall be within normal working hours, Monday through Friday, excluding holidays unless otherwise specified on the purchase order.

Installation:

Successful vendor to make site visits prior to delivery to ensure all proper space and utilities are available.

Successful vendor shall be responsible for unloading, uncrating, setting in place, removal of debris, and making ready for operation all equipment. Successful vendor shall be responsible for furnishing

Request SN-05-28-24C all labor and materials to install designated items. All equipment must be installed on the day of delivery unless electrical or gas modifications are needed. All equipment and furnishings must be installed as specified on the purchase order on the day of delivery.

Installation shall include disconnect, full and complete hook-up of new unit. Vendor shall make all final connections. If modifications to electrical or gas lines are required, then only Columbia County School District (CCSD) Maintenance will do modifications and the company installer must come back, possibly at a later date, to do the final connect at no additional cost. Disconnection and/or hook-up of units shall be accomplished only by personnel certified to perform task involved. During installation, permanent alterations to equipment are not allowed, i.e. cutting power cords. Vendor will be responsible for obtaining permits where applicable.

All equipment requiring water line connections are required to have water filter connections to maintain equipment efficiency.

Factory Performance Checks:

The vendor shall ensure that complete and final connections of equipment are performed by qualified personnel authorized by the manufacturer in order to maintain the integrity of equipment warranty. Start-ups and performance check-outs of each new piece of equipment shall be performed by an authorized factory representative in the presence of an SNP representative prior to acceptance by CCSD.

Warranties Upon installation and performance checks, warranty information shall be provided to the SNP.

All equipment warranties will start after equipment has been installed and working properly as outlined by manufacturer guidelines. The successful bidder must supply an operating manual describing all of the operating instructions required to have the equipment perform in accordance with the manufacturer’s specifications.

Vendor must supply the SNP with warranty Information to include the contact information for the factory authorized service contractor who will provide warranty service calls for the new equipment.

Use and Care Demonstrations:

The awarded vendor will provide on-site training in equipment use and care at each facility for which equipment is purchased and delivered.

REVISED-SPECIFICATION-REFRIGERATION-WARMER-RANGE

PASS‐THRU HEATED CABINET: ONE SECTION (Glass Door/Solid Door) (9 EACH) Traulsen Model AHF132-WP-FHS-FHG or Pre-Approved Equal

One-Section Pass-Thru Heated Cabinet, Insulated, top‐mount heater assembly. Electronic controls with digital temperature display.

• All Metal Minimum Construction:

o Exterior: Stainless Steel o Interior: Anodized Aluminum

• Insulated with environmentally friendly high density, foamed in place polyurethane.

• 115v/60/1-ph, with cord & plug attached

• Full height double-pane thermal insulated glass door on thermometer (kitchen) side: Self-closing hinges with stay open feature

Request SN-05-28-24C

• Full height stainless steel solid door on rear (service) side: Self-closing hinges with stay open feature

• Door locks with key, front and rear

• Door gaskets removable without tools

• LED Interior lighting

• Top Shelving: 8 pair, EZ-change universal tray slides for 18x26, 12x20, & 14x18 pans

• Bottom Shelving: 3 each clear coated shelves

• Locking Casters, 4” to 6” high, (set of 4)

• Minimum 3-year parts/labor warranty

*Hinge requirements are site specific. Refer to Site Bid List for details.

PASS-THRU HEATED CABINET: TWO SECTIONS (Glass Door/Solid Door) (1 EACH) Traulsen Model AHF232-WP-FHS-FHG or Pre-Approved Equal

Two-Section Pass-Thru Heated Cabinet, Insulated, top‐mount heater assembly. Electronic controls with digital temperature display.

• All Metal Minimum Construction:

o Exterior: Stainless Steel o Interior: Anodized Aluminum

• Insulated with environmentally friendly high density, foamed in place polyurethane.

• 208v/60/1-ph, with cord & plug attached

• Full height double-pane thermal insulated glass doors on thermometer (kitchen) side: Self-closing hinges with stay open feature

• Full height stainless steel solid doors on rear (service) side: Self-closing hinges with stay open feature

• Door locks with key, front and rear

• Door gaskets removable without tools

• LED Interior lighting

• Top Shelving: 8 pair, EZ-change universal tray slides for 18x26, 12x20, & 14x18 pans

• Bottom Shelving: 3 each clear coated shelves

• Locking Casters, 4” to 6” high, standard (set of 4)

• Minimum 3-year parts/labor warranty

PASS-THRU REFRIGERATOR: ONE SECTION (Glass Door/Solid Door) (11 EACH) Traulsen Model G1701-P or Pre-Approved Equal

One-Section Pass-thru, self-contained Top-mounted refrigeration system, using R290 Hydrocarbon refrigerant. Electronic controls with digital temperature display.

• All Metal Minimum Construction:

o Exterior Front & Solid Doors: Stainless Steel o Exterior Sides & Interior: Anodized Aluminum

• Insulated with environmentally friendly high density, foamed in place polyurethane.

• 115v/60/1-ph, with cord & plug attached

• Full height double-pane thermal insulated glass door on thermometer (kitchen) side: Self-closing hinges with stay open feature

• Full height stainless steel solid door on rear (service) side: Self-closing hinges with stay open feature

• Door locks with key, front and rear

• Door gaskets removable without tools

Request SN-05-28-24C

• LED Interior lighting

• Top Shelving: 8 pair, EZ-change universal tray slides for 18x26, 12x20, & 14x18 pans

• Bottom Shelving: 3 each clear coated shelves

• Locking Casters, 4” to 6” high, standard (set of 4)

• Minimum 3-year parts/labor, 5-year compressor warranty

*Hinge requirements are site specific. Refer to Site Bid List for details.

PASS-THRU REFRIGERATOR: TWO SECTIONS (Glass Door/Solid Door) (2 EACH) Traulsen Model G2701-P or Pre-Approved Equal Two-Section Pass-thru, self-contained Top-mounted refrigeration system, using R290 Hydrocarbon refrigerant. Electronic controls with digital temperature display.

• All Metal Minimum Construction:

o Exterior Front & Doors: Stainless Steel o Exterior Sides & Interior: Anodized Aluminum

• Insulated with environmentally friendly high density, foamed in place polyurethane.

• 115v/60/1-ph, with cord & plug attached

• Full height double-pane thermal insulated glass doors on thermometer (kitchen) side: Self-closing hinges with stay open feature

• Full height stainless steel solid doors on rear (service) side: Self-closing hinges with stay open feature

• Door locks with key, front and rear

• Door gaskets removable without tools

• LED Interior lighting

• Top Shelving: 8 pair, per side, EZ-change universal tray slides for 18x26, 12x20, & 14x18 pans

• Bottom Shelving: 3 each, per side, clear coated shelves

• Minimum 3-year parts/labor, 5-year compressor warranty

REACH-IN REFRIGERATOR: ONE SECTION (Solid Door) (1 EACH) Traulsen Model G1001 or Pre-Approved Equal

One-Section reach-in, self-contained Top-mounted refrigeration system, using R290 Hydrocarbon refrigerant. Electronic controls with digital temperature display.

• All Metal Minimum Construction:

o Exterior Front & Solid Door: Stainless Steel o Exterior Sides & Interior: Anodized Aluminum

• Insulated with environmentally friendly high density, foamed in place polyurethane.

• 115v/60/1-ph, with cord & plug attached

• Full height stainless steel solid door: Self-closing hinges with stay open feature

• Door locks with key, front and rear

• Door gaskets removable without tools

• LED Interior lighting

• Top Shelving: 8 pair, EZ-change universal tray slides for 18x26, 12x20, & 14x18 pans

• Bottom Shelving: 3 each clear coated shelves

• Locking Casters, 4” to 6” high, standard (set of 4)

*Hinge requirements are site specific. Refer to Site Bid List for details.

Request SN-05-28-24C REACH-IN REFRIGERATOR: TWO SECTIONS (Solid Doors) (2 EACH) Traulsen Model G2001 or Pre-Approved Equal

Two-Section reach-in, self-contained Top-mounted refrigeration system, using R290 Hydrocarbon refrigerant. Electronic controls with digital temperature display.

• All Metal Minimum Construction:

o Exterior Front & Solid Doors: Stainless Steel o Exterior Sides & Interior: Anodized Aluminum

• Insulated with environmentally friendly high density, foamed in place polyurethane.

• 115v/60/1-ph, with cord & plug attached

• Full height stainless steel solid doors: Self-closing hinges with stay open feature

• Door locks with key, front and rear

• Door gaskets removable without tools

• LED Interior lighting

• Top Shelving: 8 pair, per side, EZ-change universal tray slides for 18x26, 12x20, & 14x18 pans

• Bottom Shelving: 3 each, per side, clear coated shelves

TWO BURNER RANGE, ELECTRIC (3 EACH)

Acceptable Brand or Pre-Approved Equal Vulcan EV12-2FP480v

• Two round French plates with individual heat control switches

• 12” Wide, fully welded steel frame. Stainless steel front, sides, back and legs

• Fully enclosed body, with removable front panel

• 6” stainless steel adjustable legs

• Minimum 1-year parts/labor warranty