Amendment 1.pdf

SAP

State of South Carolina

Request for Proposal Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028274 6/13/2025 Janice Davis 803-734-9287 Janice.davis@ppp.sc.gov SC Dept of Probation, Parole and Pardon PO Box 207

COLUMBIA 29202

DESCRIPTION: SCDPPPS Livescan RFP USING GOVERNMENTAL UNIT: SC Probation, Parole, and Pardon Service

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 07/15/2025 15:00:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 06/13/2025 10:00:00 (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: See Scope of Work CONFERENCE TYPE: Pre-proposal

DATE & TIME: 06/12/2025 10 AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Will be held via TEAMS and link will be provided to bidders who contact the Buyer prior to the meeting.

AWARD &

AMENDMENTS

Award will be posted on 08/12/2025 . The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

DISCOUNT FOR PROMPT

PAYMENT

(See "Discount for Prompt Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences .

ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES.

THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE

SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

Solicitation # 5400028274 is hereby amended to incorporate the following:

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

Questions:

1. Regarding the “Instructions for Price Proposal” / Solicitation Document / Page 33 – Since the pricing form currently only shows a quantity of “1” for each line item (even though the RFP will require “52” livescan systems in total), is it okay for the vendor to increase the quantity amount to “52,” so that the total “Extended Price” is accurate (including the sum total of all 52 livescan systems)?

Answer: There should be a total of 52 units. 51 installed units and one (1) uninstalled unit for back-up. That was an oversight.

2. Regarding the “Instructions for Technical Proposal” / Solicitation Document / Page 32 – Since the “MINORITY PARTICIPATION” Form (Solicitation document / Page 34) is not mentioned within the Section 1, 2, or 3 outline for the Technical Proposal, can you confirm where you would like respondents to include this form within the Technical Proposal (e.g. within “Section 1 - Introductory Documents”)?

Answer: Yes, include it in the Technical Proposal.

http://www.procurement.sc.gov/

Instructions for Price Proposal (Applies to Both LOT 1 & LOT 2)

Pricing information shall not be provided in the Technical Proposal under any circumstances. In addition to information requested elsewhere in this solicitation, the Price Proposal shall be clearly identified and shall include a copy of Page 1 of this solicitation.

OFFERORS SHALL SUBMIT LINE-BY-LINE PRICING (This is to be included only in the Price Proposal document submitted separately in a sealed envelope, clearly marked Price Proposal. Pricing section must detail a turn key price based on the specifications detailed in this RFP. Offeror must use pricing form below. Offeror shall indicate prices for on-site Training, Delivery/Transportation, Installation, and any other peripheral and/or required equipment, software or service not specifically stated in this proposal but necessary to the proper function and to achieve the desired result See table example below.

Description Unit Price Qty Extended Price

LiveScan Hardware and Software 52 FBI Certified Tenprint Card Printer 1 Integrated NIST Archive for 30,000 Tenprint Records 1 LiveScan Transaction Monitoring Software 1 Photo Capture Module (mugshot, scars, marks and tattoos) 1 IRIS Capture Hardware/Software 1 User Interface Screen Customization 1 LiveScan Server/Message Switch Database Customization 1 Integration with SC PPP Active Directory/Azure 1 Fingerprint Identification (one-to-many) Software 1 Demographic Data/Photo Image Interface with OIS/OMS 1 Integration with LiveScan Server/Message Switch 1 Additional Cost Associated with installation not noted in RFP Specifications

Shipping 1 On-Site Installation and Training 51 Twelve Month 24/7Warranty 1

TOTAL 1

Hand Held (Optional) 1 SC State Sales Tax (8%)

GRAND TOTAL

Offerors must also detail pricing for hardware and software maintenance costs for the system for years two through five of the contracts.

Offerors must detail any delivery/disposal costs associated with the units being installed.

MINORITY PARTICIPATION (APR 2024)

Is the bidder a South Carolina Certified Minority Business? [ ] Yes [ ] No

Is the bidder a Minority Business certified by another governmental entity? [ ] Yes [ ] No

If so, please list the certifying governmental entity: _________________________

Will any of the work under this contract be performed by a SC certified Minority Business as a subcontractor? [ ] Yes [ ] No

If so, what percentage of the total value of the contract will be performed by a SC certified Minority Business as a subcontractor? _____________

Will any of the work under this contract be performed by a minority business certified by another governmental entity as a subcontractor? [ ] Yes [ ] No

If so, what percentage of the total value of the contract will be performed by a minority business certified by another governmental entity as a subcontractor? _____________

If a certified Minority Business is participating in this contract, please indicate all categories for which the Business is certified:

[ ] Traditional minority

[ ] Traditional minority, but female

[ ] Women (Caucasian females)

[ ] Hispanic minorities

[ ] DOT referral (Traditional minority)

[ ] DOT referral (Caucasian female)

[ ] Temporary certification

[ ] SBA 8 (a) certification referral

[ ] Other minorities (Native American, Asian, etc.)

(If more than one minority contractor will be utilized in the performance of this contract, please provide the information above for each minority business.)

The Department of Administration, Division of Small and Minority Business Contracting and Certification, publishes a list of certified minority firms. The Minority Business Directory is available at the following URL:

http://smbcc.sc.gov (.) [04-4015-4] http://smbcc.sc.gov/

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

Instructions for Price Proposal (Applies to Both LOT 1 & LOT 2)

Pricing information shall not be provided in the Technical Proposal under any circumstances. In addition to information requested elsewhere in this solicitation, the Price Proposal shall be clearly identified and shall include a copy of Page 1 of this solicitation.

OFFERORS SHALL SUBMIT LINE-BY-LINE PRICING (This is to be included only in the Price Proposal document submitted separately in a sealed envelope, clearly marked Price Proposal. Pricing section must detail a turn key price based on the specifications detailed in this RFP. Offeror must use pricing form below. Offeror shall indicate prices for on-site Training, Delivery/Transportation, Installation, and any other peripheral and/or required equipment, software or service not specifically stated in this proposal but necessary to the proper function and to achieve the desired result See table example below.

Description Unit Price Qty Extended Price LiveScan Hardware and Software 52 FBI Certified Tenprint Card Printer 1 Integrated NIST Archive for 30,000 Tenprint Records 1 LiveScan Transaction Monitoring Software 1 Photo Capture Module (mugshot, scars, marks and tattoos) 1 IRIS Capture Hardware/Software 1 User Interface Screen Customization 1 LiveScan Server/Message Switch Database Customization 1 Integration with SC PPP Active Directory/Azure 1 Fingerprint Identification (one-to-many) Software 1 Demographic Data/Photo Image Interface with OIS/OMS 1 Integration with LiveScan Server/Message Switch 1 Additional Cost Associated with installation not noted in RFP Specifications

Shipping 1 On-Site Installation and Training 51 Twelve Month 24/7Warranty 1

TOTAL 1

Hand Held (Optional) 1 SC State Sales Tax (8%)

GRAND TOTAL

Offerors must also detail pricing for hardware and software maintenance costs for the system for years two through five of the contracts.

Offerors must detail any delivery/disposal costs associated with the units being installed.